Real Estate Deal Secretary/administrator

3 weeks ago


Mississauga, Canada Cloud Realty Full time

We are currently seeking an experienced Real Estate Deal Secretary/Administrator to join our established brokerage. This role requires you to be in the office full-time where you will work within our existing deals department. Our brokerages is a multi-location mid-size company and we take pride on having an efficient back office support staff.

**The responsibilities of this role will entail the following**:

- Processing real estate deal transactions
- Creating trade record sheets
- Finalizing deals and preparing cheques
- Entering deals using SkySlope & Lone Wolf accounting system (or familiarity with similar software systems)
- Following up and collecting outstanding documents from agents
- Preparing and sending invoices to co-operating brokerages & builders for commission
- Payroll, agent monthlies & banking
- Following up on outstanding commissions + invoices to builders
- Corresponding with real estate agents, brokerages, builders, and lawyers
- Preparing trust account reconciliations
- Uploading documents into a paperless system
- Coordinate administrative staff and activities
- Coordinate training and compliance activities
- Other duties as assigned

**Qualifications**:

- Strong knowledge of LoneWolf Backend Systems
- Strong knowledge of SkySlope transaction management software
- Understanding of the real estate deals process
- Payroll, book keeping & basic accounting
- Proficient knowledge of Microsoft Office (Word & Excel)
- Strong data entry skills
- Efficient time management skills
- Excellent written and verbal communication skills

**Experience**:

- Deal Secretary: 3 years (required)
- Administrative experience: 2 years (preferred)
- Experience in real estate brokerage administration is highly preferred
- Commensurate depends on skill & experience

If you have the qualifications and experience we are looking for, and you are looking for an exciting opportunity to join a growing real estate brokerage, please submit your resume today

**Job Types**: Full-time, Permanent

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00 per year

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L5L 5S7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Real Estate Admin: 1 year (preferred)
- Deals Secretary/Admin: 2 years (preferred)

Work Location: One location


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