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Full Time Real Estate Administrative Assistant

3 months ago

Mississauga, Canada REMAX EXCELLENCE REAL ESTATE BROKERAGE Full time

**About Us**:
As a proud member of RE/MAX, we thrive to provide “above the crowd” services and support to clients, agents, and employees. Specializing in resale residential and preconstruction since 2013, we provide our professionals with leading technology and resources to excel at their profession and grow their businesses. They are supported by a culture of collaboration and innovation and have access to the leadership and training they need to achieve their professional goals. Are you ready to be a part of Team Excellence and push yourself to the next level?

Our company is looking for a reliable and experienced assistant to support the growing Real Estate brokerage. If you're interested in joining our growing organization, we'd love to hear from you

**Responsibilities**:

- Greeting guests, answering calls, and directing incoming calls to appropriate personnel
- Confirming appointments and paging the team through Broker Bay
- Corresponding with cooperative brokerages and legal team when necessary
- Prepring and sending out monthly and annual report for the management team
- Tracking inventories and ordering of various office supplies
- Preparing Agreements, Amendments, Waivers, and other documents as needed
- Preparing the listing draft, and uploading/editing listing on TRREB MLS (Also MREB/BREB ITSO when necessary)
- Assisting Real Estate sales representative/ brokers with offer preparation
- Maintaing and organizing listing/ deal files
- Assisting the deal secretary with following up with agents, vendorS, etc.
- Handling schedules, and sending out invitations & reminders
- Assisting the management team with other tasks as required

**Qualifications**:

- Minimum high school education with a preference for post-secondary diploma/degree
- Minimum 1-2 years of working experience in real estate office administration
- Working knowledge of MS Office
- Experience using Broker Bay and DocuSign is asset
- Must be familiar with OREA forms and WEBFORM/AUTHENTISIGN
- Exceptional customer service
- Excellent written and verbal communication skills
- Great at time management, multitasking and problem-solving
- Willing to work weekends when necessary

**Perks**:

- Located at the heart of Mississauga, 5 minutes from 4 major highways
- Free parkings
- Company Events
- Opportunity for growth and learning

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$23.00 per hour

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- real estate admin: 1 year (required)
- preparing offers and uploading listings on MLS: 1 year (required)

Work Location: In person