Executive/ Operations Assistant

7 days ago

Winnipeg, Canada PharmaSI Full time

**Job Summary**:
Reporting directly to the President & CEO, the Executive/Operations Assistant provides executive and operations support in a one-on-one working relationship. The Executive/Operations Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President & CEO.

**Time Requirements**:
This position is a full-time equivalent position equal to 40 hours per week, Monday to Friday, 7:30am-4:00pm.

**Responsibilities**:

- Executive:_
- Communicates with President & CEO daily
- Organising and maintaining records and documentation
- Scans cheques into system daily
- Processing payments for vendors
- Helps coordinate events for the office - birthdays, team dinners etc.
- Operations:_
- Manages the incoming and outgoing shipments of all products, materials, and supplies.
- Receives merchandise and assists with receiving, as necessary.
- Engages with vendors and drivers with a positive attitude.
- Tracks, traces, and updates the status of outgoing shipments.
- Coordinate deliveries to customers and clients daily, including boxing goods, addressing packages.
- Takes inventory and ensures proper organisation and restocking of shelves in storage and shipping areas.
- Keep records of goods that have been shipped and received, preparing regular shipping, and receiving reports for supervisors.
- Coordinates ordering and pickup of packaging supplies
- Placing and picking up orders with suppliers
- Collaborates, communicates, and provides back up support with team
- Helping with customer call overflow
- Creating callback reports
- Being cross trained across all departments to help when required

**Job Qualifications**
- Advanced Excel skills and experience
- Certificate/Diploma in Business Administration preferred
- Five or more years’ experience in an administrative role reporting directly to upper management
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Strong time-management skills and ability to coordinate multiple concurrent projects
- Excellent written and verbal communication skills
- Ability to learn quickly, problem-solve effectively and meet deadlines
- Ability to maintain confidentiality of information related to the company and its employees
- Access to a vehicle

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2024-12-02

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