Executive Assistant to The CEO and Coo

4 weeks ago


Winnipeg, Canada The Forks North Portage Partnership Full time

**DATE POSTED**:

- Tuesday, November 26, 2024

**EMPLOYER**:

- The Forks North Portage Partnership

**CITY/TOWN**:

- Winnipeg

**BUSINESS LOCATION**:

- 1 Forks Market Rd

**DESCRIPTION**:

- Positions Available: Permanent Full-Time
Compensation: Competitive salary based on experience + Commuter Benefit + Health & Dental Benefits
Start Date: January 27, 2025, although there is some flexibility with this
Application Closing Date: Sunday, December 29, 2024

The Forks North Portage is home to a fast-paced, fun, and welcoming environment that is community oriented, collaborative, and innovative. The business of The Forks North Portage is to provide as many reasons as possible for people to live, work, and play in the downtown. We are looking for individuals who share a love for our community and want to contribute to a positive visitor experience at The Forks.

The Executive Assistant provides high-level administrative support to the CEO and COO, ensuring efficient management of schedules, meetings, communications, and projects. This role is pivotal in maintaining smooth operations and enabling executives to focus on strategic priorities. If you are someone who enjoys working in a fast-paced environment, is extremely adaptable and efficient, and takes a proactive approach to their work, this role is for you

The Executive Assistant will assist in:

- Meeting and Document Preparation: Organize meetings, prepare agendas and presentations, draft and edit professional documents, and follow up on action items.
- Project and Expense Management: Support project tracking, monitor deadlines, ensure deliverables are met, and process accurate expense reports in compliance with policies.
- Research and Analysis: Conduct research, analyze data, and provide actionable insights to support executive decision-making.
- Stakeholder and Time Management: Serve as the primary contact for internal and external stakeholders, manage meeting attendance and note-taking, and optimize executive time on high-priority tasks.
- Presentation Creation: Develop and edit presentations for both internal and external audiences.

The Executive Assistant is someone who:

- Is proficient in Microsoft Office Suite and is familiar with project management software, such as Asana or Trello, and is capable of learning new software quickly.
- Has exceptional organization and time management skills.
- Has superior written and verbal communication.
- Has strong attention to detail and accuracy.
- Is able to handle confidential and sensitive information with discretion.
- Has strong problem-solving and decision-making abilities.
- Is extremely adaptable and takes a proactive approach to changing priorities.
- Has 3-5 years supporting senior executives in a fast-paced and dynamic environment.
- Has project management experience, including tracking deliverables and deadlines.
- Has a bachelor’s degree in business administration, communications, or a related field is preferred. A diploma will be considered with significant relevant experience.
- Has certifications such as Certified Administrative Professional (CAP) or Executive Assistant Certification (EAC); these will be considered an asset.
- Has basic project management training such as PMP or CAPM. This is an advantage for supporting special projects.

**HOW TO APPLY**:



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