Administrative Assistant, Community Services

7 months ago

Mount Currie, Canada Lilwat Nation Full time

Title: Administrative Assistant, Community Services
Department: Community Services
Status: Full Time, Regular
Pay Grid: Professional ($38038.00 to $53599.00 per year )
Reporting to: General Manager and Director of Community Development

Summary of Duties:
The Administrative Assistant provides support to the General Manager, Community Services (GM) and the Director of Community Development (DoCD)for effective program and service delivery. There will is a high degree of collaboration and interaction with other Lil’wat Administrative Assistants, community, and leadership. This work is highly confidential in nature and requires a significant amount of attention to detail. Resourcefulness and the ability to work with little supervision is paramount in this position.

Key Deliverables and Expectations:

- Assists the General Manager and Director of Community Development with communication including operations and service delivery, promoting and coordinating events and activities within Community Services.
- Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate.
- Provides leadership in all aspects of IT, including electronic systems for OneFeather, Payworks, ERequester,
- Acts as the communications champion for Community Services; developing communication tools and strategies and leading implementation of communication strategies.
- In consultation with the GM and DoCD, coordinates staff training sessions.
- Performs necessary research and information gathering to support strategic priorities.
- Establishing and implementing Health and Safety policies, procedures and practices.
- Provides administrative support for meetings, conference calls, and video meetings.
- As requested by the GM and DoCD, prepares and circulates agendas and minutes for meetings.
- Coordinate and support arrangements needed for community events or external travel.
- Assisting the GM and DoCD, with annual financials, budgets.
- Logistical support (for events, projects, materials and ensure all equipment - projector, screen, microphone etc. work/ connected are in proper operation).
- Coordination of GM and DoCD Calendars.
- Information Management (storage, retrieval, systems, procedures, and maintenance).
- Perform other related duties as requested.

Experience and Attributes:

- College degree, diploma in business administration or office administration or an equivalent combination of education, training and experience.
- 1-3 years past administrative experience.
- Advanced level Window/ MS Office Word, Excel, Outlook.
- Accounting Fundamentals an asset.
- Knowledge of office management systems and procedure (knowledge and experience using Erequester an asset)
- Outstanding written and verbal communication skills in the English language.
- Knowledge and interest in Lil’wat Nation territory, culture and history an asset.
- BC Class 5 Drivers License preferred.
- Clear criminal record check, including the vulnerable sector.
- Act in the strictest confidentiality and professional manner at all times, including outside regular working hours.
- Ability to work independently and as an integral member of various teams.
- Strong organizational skills, meticulous attention to detail and time management skills.
- Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality.
- Motivated self-starter and with strong interpersonal skills.
- Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members.

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