Executive Assistant
2 weeks ago
Education: College/CEGEP
- Experience: 3 years to less than 5 years
**Tasks**:
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Type and proofread correspondence, forms and other documents
- Greet people and direct them to contacts or service areas
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Record and prepare minutes of meetings, seminars and conferences
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
**Computer and technology knowledge**:
- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
- MS Windows
**Security and safety**:
- Criminal record check
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
**Personal suitability**:
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Client focus
- Ability to multitask
- Work Term: Temporary
- Work Language: Bilingual
- Hours: 35 hours per week
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