Secretary

4 weeks ago

Thunder Bay, Canada March of Dimes Canada Full time

**Secretary - (FT) - Thunder Bay, ON**

**You’ll feel great about a career with March of Dimes Canada**

At March of Dimes Canada, **our collective work matters.** As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide.

Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.

**Duties**:

- Provide administrative support for the Employment Services (ES) department.
- Perform a variety of administrative duties including responding to internal and external information requests, sorting mail, and preparing departmental reports.
- Schedule meetings, conduct research, and assemble/summarize information for special projects and reports.
- Answer telephone calls, direct messages, and manage front desk/reception.
- Assist with local marketing initiatives and maintain signage/information boards/policy binders.
- Coordinate courier and mail activities.
- Draft memoranda, correspondence, reports, agreements, presentations, and other documents.
- Proofread and check documents for accuracy, completeness, and compliance with organizational standards.
- Organize meetings and serve as the recording secretary.
- Manage files in a case management system and process invoices.
- Assist and provide backup to other administrative staff as directed.

**Qualifications**:

- Degree or diploma in a related field is an asset.
- Minimum of 1 year of administrative support experience in a high-volume, large company environment.
- Ability to establish and maintain effective working relationships with staff at all levels.
- Strong attention to detail and ability to maintain confidentiality with sensitive material.
- Self-motivated, team player with strong multi-tasking and prioritizing skills.
- Ability to work effectively under pressure and within time constraints.
- Skilled in verbal and written correspondence at an executive level.
- Proficient in Microsoft Word, Excel, PowerPoint, and the ability to learn a case management system.
- Sensitivity to issues/barriers experienced by persons with disabilities.

**Salary Range**:

- $35,000.00

**Applications accepted until**:

- November 6, 2024

**Name**: Karen Printess
**Position**: Team Lead, Administration Support
**Address**: 237 Camelot St., Thunder Bay, ON P7A 4B2

**Questions about working at March of Dimes Canada?**

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

- Contributing to our important mission**:creating real change for people with disabilities**:

- Joining a **leading national charity** with a history of impact and a future full of possibility
- Enjoying **industry-leading employment incentives and benefits**:

- Supported in your **professional growth, development, and success**:

- Included in our **empathetic and supportive work culture**

Learn more about why we’re a great employer at **marchofdimes.ca/careers.**

**We value the health & safety of our employees**

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

**Need accommodations? We're here to help**

**Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach**

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.

**Job Types**: Full-time, Part-time

Work Location: In person

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