Administrative Support Iv

3 weeks ago


Calgary, Canada Alberta Health Services Full time

**Your Opportunity**:
The Administrative Support IV position reports directly to the Directors of Strategic Capital Planning (SCP) for the Calgary Zone and Central Zone. Working with limited supervision, this role independently implements administrative functions to support SCP activities in both zones. Acting as an information conduit, the position collaborates with Capital Management, AHS departments, Government of Alberta portfolios, and external consultants. The role closely works with various executives and teams within the organization. The position may be in the AHS South Sector (South, Calgary or Central Zone), but requires occasional travel to Calgary's Southport Tower. Responsibilities include proactively supporting the Directors and a team of Strategic Development Capital Planners and a Guidelines & Evaluation Specialist. The position assists other administrative support staff, including SCP Directors from other zones, in process, action requests, strategic direction, and policies. Additionally, the role handles administrative assistance for internal committees, working groups, and task groups, manages confidential information, and maintains document libraries. This role prepares, reviews, and monitors expenditures, including payroll, i-Expenses, and supplies. It involves formatting complex reports, presentations, letters, and memorandums and responding to day-to-day inquiries for the Directors. The position supports the recruitment process, creates job postings, arranges interviews, and manages onboarding logistics. Strong understanding of SCP team needs and priorities is essential for success.

**Description**:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Strategic Capital Planning
- Primary Location: Southport Tower
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 14-AUG-2023
- Employee Class: Regular Full Time
- Date Available: 24-AUG-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable

**Required Qualifications**:
Some post-secondary education.

**Additional Required Qualifications**:
Grade 12; secretarial arts diploma; post-secondary work in health service, design, planning, construction, project management, business, or administration in a fast-paced environment, preferably within a large organization. Experience in calendar management, organizing information, preparing agendas, minute recording, composing correspondence, preparing complex reports and presentations, table and project management. Gathering resource and background material. Demonstrates excellent interpersonal, communication and organization skills. Exercises independent judgment, initiative, responsibility and action. Must be proactive, flexible, willing to work in a team environment, and able to work with a variety of complex issues and competing priorities. Advanced computer skills in Microsoft Office (e.g., Word, Excel, PowerPoint, MS Projects, Visio) and interoffice communication systems. Ability to work with graphics packages to support SCP document development. Ability to maintain confidentiality. Demonstrated leadership planning, priority setting, and time management skills required.

**Preferred Qualifications**:
Working knowledge of AHS administrative systems, financial and human resources processes and policies and e-People/RMS system is desirable. Experience in planning, project development, architecture and/or engineering environments is desirable. Working within a complex organization on innovative projects proposals and planning studies.



  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Under the supervision of the Manager, Unit manager, and Clinician/Charge Nurse the Administrative Support IV (AS IV) is responsible for clerical and organizational support to the staff and patients of the Southern Alberta Adult Enteral and Parenteral Nutrition Program. The AS IV works with internal and external departments and...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: Under the supervision of the Unit Manager and working with the Zone FAST Central Access and Triage Registered Nurse, the Administrative Support IV - independently manages complex referrals/consults and performs clerical, computer and data entry duties to support the surgical patient's clinical journey from central intake through to...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support IV, you will provide specialized clinical administrative support...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support IV, you will provide specialized clinical administrative support...


  • Calgary, Canada Alberta Precision Laboratories Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: HSAA OFFICE CLERICAL - Unit and Program: Public Health Laboratory - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Rehabilitation in Home Support - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Pediatrics - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Surgery - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Adults and Self-Managed Care Teams,...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Surgery - Primary...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: The Administrative Assistant IV is responsible for the Inventory management of the radiopharmaceutical production centre (maintenance, control, orders and sells of supply) for the operation of the CRC. The position is also responsible for the shipping, receiving and tracking of dangerous good across Canada. The role combines a knowledge...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: The Administrative Support IV position will support and handle all administrative duties that pertains to the Foothills Medical center. The position will also support the FMC unit 24 team. The incumbent must have experience using NetCare, Connect Care and all administrative duties including dictation. The incumbent will provide...


  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Working under the general direction of the area supervisor, the Booking Clerk performs reception and patient appointment scheduling duties for the Diagnostic Imaging department located at Arthur J.E Child Comprehensive Cancer Center. The individual will be required to obtain and maintain all records associated with an appointment and will...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Accounts Payable, Finance Shared...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: FMC Provincial Staffing Services...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Forensics - Primary Location: Southern...


  • Calgary, Canada Alberta Precision Laboratories Full time

    **Your Opportunity**: Reporting to the Alberta Precision Laboratories (APL) Director, Integrated Programs, this position provides advanced, specialized assistant and administrative support to the APL Provincial Discipline Council program leads. Working with a high level of independence, this individual liaises with the Discipline Leads, Operational...


  • Calgary, Canada Alberta Health Services Full time

    Your Opportunity: Description: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - **Classification**:Administrative Support IV - ** Union**:AUPE GSS - ** Unit and Program**:Continuing Care - ** Primary...


  • Calgary, Canada Alberta Precision Labs Full time

    **Your Opportunity**: Reporting to the Director, Calgary Zone, Hospital Laboratory Services, this position provides advanced, specialized assistant and administrative support to the APL Director Calgary Zone, executive office at the Diagnostic Scientific Centre (DSC), and backup support for APL sites within the Calgary Zone portfolio (ACH, FMC, PLC, RGH,...


  • Calgary, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Medicine - Primary...