Administrative Support Iv
2 weeks ago
**Your Opportunity**:
Reporting to the Alberta Precision Laboratories (APL) Director, Integrated Programs, this position provides advanced, specialized assistant and administrative support to the APL Provincial Discipline Council program leads. Working with a high level of independence, this individual liaises with the Discipline Leads, Operational Leadership and Medical/Scientific leadership to triage routine and complex enquiries, with escalation as appropriate to the Leadership team. The Administrative IV will be responsible to: Manage lead and director-level calendars. Arrange and schedule meetings, prepare and distribute meeting agendas, take meeting minutes, and track action items as required. Create, document, and maintain general correspondence, memos, spreadsheets, presentations, reports, schedules, timekeeping records, and meeting minutes accurately and efficiently. Perform effective records management (maintenance, lookup, filing, scanning, faxing, etc.) as required. Assists with recruitment, orientation and onboarding of new employees. Provides on-site support as required for the APL office at the Diagnostic Scientific Centre (DSC). Submits e-Facilities requests. Assists with team event planning. Professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information related to patients, staff, and the business of APL. Other duties as assigned. This position is based out of Calgary at the Diagnostic Scientific Centre (DSC).
**Description**:
As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: LAB AUPE GSS
- Unit and Program: Provincial Discipline Councils
- Primary Location: Diagnostic Scientific Centre
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 09-MAY-2023
- Employee Class: Regular Full Time
- Date Available: 05-JUN-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $24.99
- Maximum Salary: $30.38
- Vehicle Requirement: Not Applicable
**Required Qualifications**:
Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).
**Additional Required Qualifications**:
Minimum 5 years relevant experience in an administrative support role in an organization of significant size & complexity. Experience in a medical laboratory/health care setting. Experience with unionized environments. Basic knowledge of Medical and/or Laboratory terminology. Demonstrates professional and effective verbal & written communication skills. Demonstrates a high standard of customer service by assessing & meeting the needs of internal & external stakeholders. Maintains a professional image & positive attitude, and promotes an inclusive, positive, & respectful work environment at all times. Builds positive working relationships, works effectively & collaboratively in a team environment. Demonstrates personal leadership through change and promotes change initiatives. Excellent critical thinking, analytical, & problem-solving skills. Ability to work in a fast-paced & dynamic environment with multiple competing priorities & deadlines. Follows established policies & procedures to ensure the privacy & safety of customers, co-workers, & self. Consistently seeks to ensure that professional conduct & personal behaviours broadly align with APL Principles of Conduct & APL values: Kindness, Inclusion, Innovation, Agility, & Accuracy.
**Preferred Qualifications**:
Extensive computer and software skills. Experience with e-People, i-Expense, Acrobat, Microsoft Teams, SharePoint, and Microsoft Office programs. Recent experience with timekeeping and scheduling activities. Excellent organizational skills. Certificates and courses in Personal Leadership, Respectful Workplace, Conflict Resolution, Change Management, and Process Improvement.
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