Administrative Support Iv
2 months ago
**Your Opportunity**:
Reporting to the Director, Calgary Zone, Hospital Laboratory Services, this position provides advanced, specialized assistant and administrative support to the APL Director Calgary Zone, executive office at the Diagnostic Scientific Centre (DSC), and backup support for APL sites within the Calgary Zone portfolio (ACH, FMC, PLC, RGH, SHC, HCTLs, Rural). Working with a high level of independence, this position liases with internal and external healthcare clients, vendors, and employees to triage routine and complex enquiries, and escalates as appropriate to the Leadership team. The Administrative IV will be responsible to: Manage executive-level calendars. Arrange and schedule meetings, prepare and distribute meeting agendas, take meeting minutes, and track action items as required. Create, document, and maintain general correspondence, memos, spreadsheets, presentations, reports, schedules, timekeeping records, and meeting minutes accurately and efficiently. Perform effective records management (maintenance, lookup, filing, scanning, faxing, etc.) as required. Timekeeping tasks and duties, such as entering staff timesheets, managing submissions for updates to the schedule/timesheets, and overseeing overall accuracy. Staff scheduling tasks and duties, ensuring all collective agreement, department(s), and APL requirements are met. Assists with recruitment, orientation and onboarding of new employees. Submits e-Facilities requests. Assists with team event planning. Professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information related to patients, staff, and the business of APL. Other duties as assigned.
**Description**:
As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: HSAA OFFICE CLERICAL
- Unit and Program: Hospital Laboratory Services
- Primary Location: Diagnostic Scientific Centre
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 07-FEB-2023
- Employee Class: Regular Full Time
- Date Available: 27-FEB-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $25.24
- Maximum Salary: $30.68
- Vehicle Requirement: Not Applicable
**Required Qualifications**:
Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).
**Additional Required Qualifications**:
Minimum 5 years relevant experience in an administrative support role in an organization of significant size & complexity. Experience in a medical laboratory/ health care setting. Experience with unionized environments. Basic knowledge of Medical Terminology. Demonstrates professional and effective verbal & written communication skills. Demonstrates a high standard of customer service by assessing & meeting the needs of internal & external stakeholders. Maintains a professional image & positive attitude, and promotes an inclusive, positive, & respectful work environment at all times. Builds positive working relationships, works effectively & collaboratively in a team environment. Demonstrates personal leadership through change and promotes change initiatives. Excellent critical thinking, analytical, & problem-solving skills. Ability to work in a fast-paced & dynamic environment with multiple competing priorities & deadlines. Follows established policies & procedures to ensure the privacy & safety of customers, co-workers, & self. Consistently seeks to ensure that professional conduct & personal behaviours broadly align with APL Principles of Conduct & APL values: Kindness, Inclusion, Innovation, Agility, & Accuracy.
**Preferred Qualifications**:
Extensive computer and software skills. Experience with e-People, i-Expense, Acrobat, Microsoft Teams, SharePoint, and Microsoft Office programs. Recent experience with timekeeping and scheduling activities. Excellent organizational skills. Certificates and courses in Personal Leadership, Respectful Workplace, Conflict Resolution, Change Management, and Process Improvement.
**Please note**:
- All postings close at 23:59 MT of the posting end date indicated._
**Security Screening**:
- A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions _that may occur during their employment with APL._
-
Administrative Support Iv
1 week ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: This Administrative Support IV - (Medical Office Assistant) position is responsible for the competent performance of and a strong commitment to a range of clinical and clerical activities that contribute to the clinical work in a patient medical home setting. The Administrative Support IV will coordinate with and provide high-level...
-
Administrative Support IV
1 week ago
Calgary, Canada Alberta Health Services Full timeYour Opportunity: Reporting to the Area Manager of Rural West Integrated Home care, the Administrative Support IV is a working level, multi-skilled position that supports the Rural West Integrated Home Care team in the Calgary Zone. Working under minimal guidance and direction the Administrative Support IV utilizes enhanced problem solving and...
-
Administrative Support IV
2 weeks ago
Calgary, Canada Alberta Health Services Full timeYour Opportunity: Under the supervision of the Manager, Unit manager, and Clinician/Charge Nurse the Administrative Support IV (AS IV) is responsible for clerical and organizational support to the staff and patients of the Southern Alberta Adult Enteral and Parenteral Nutrition Program. The AS IV works with internal and external departments and...
-
Administrative Support Iv
2 months ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: Under the supervision of the Unit Manager and working with the Zone FAST Central Access and Triage Registered Nurse, the Administrative Support IV - independently manages complex referrals/consults and performs clerical, computer and data entry duties to support the surgical patient's clinical journey from central intake through to...
-
Administrative Support Iv
2 months ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support IV, you will provide specialized clinical administrative support...
-
Administrative Support Iv
1 month ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support IV, you will provide specialized clinical administrative support...
-
Administrative Support Iv
1 month ago
Calgary, Canada Alberta Precision Laboratories Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: HSAA OFFICE CLERICAL - Unit and Program: Public Health Laboratory - Primary...
-
Administrative Support Iv
1 month ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Rehabilitation in Home Support - Primary...
-
Administrative Support Iv
1 month ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Pediatrics - Primary...
-
Administrative Support IV
3 days ago
Calgary, Canada Alberta Health Services Full timeYour Opportunity: As a member of the Summit; Marian & Jim Sinneave Centre for Youth Resilience Intensive Community Treatment Services (ICTS) Program, and in a clerical role, the Admin IV acts as a clinic assistant and is responsible for supporting efficient operations of clinics/service. The Admin IV must be flexible and able to accept re-allocated...
-
Administrative Support Iv
2 months ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Surgery - Primary...
-
Administrative Support Iv
2 months ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Adults and Self-Managed Care Teams,...
-
Administrative Support Iv
1 week ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Oncology, Medical...
-
Administrative Support Iv
2 months ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: The Administrative Assistant IV is responsible for the Inventory management of the radiopharmaceutical production centre (maintenance, control, orders and sells of supply) for the operation of the CRC. The position is also responsible for the shipping, receiving and tracking of dangerous good across Canada. The role combines a knowledge...
-
Administrative Support Iv
1 month ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Department of Surgery - Primary...
-
Administrative Support Iv
1 month ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: The Administrative Support IV position will support and handle all administrative duties that pertains to the Foothills Medical center. The position will also support the FMC unit 24 team. The incumbent must have experience using NetCare, Connect Care and all administrative duties including dictation. The incumbent will provide...
-
Administrative Support Iv
3 weeks ago
Calgary, Canada Alberta Health Services Full timeYour Opportunity: Working under the general direction of the area supervisor, the Booking Clerk performs reception and patient appointment scheduling duties for the Diagnostic Imaging department located at Arthur J.E Child Comprehensive Cancer Center. The individual will be required to obtain and maintain all records associated with an appointment and will...
-
Administrative Support Iv
1 month ago
Calgary, Canada Alberta Health Services Full timeAs an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields.
-
Administrative Support Iv
1 week ago
Calgary, Canada Alberta Health Services Full timeYour Opportunity: Description: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - **Classification**:Administrative Support IV - ** Union**:AUPE GSS - ** Unit and Program**:Diagnostic Imaging - ** Primary...
-
Administrative Support Iv
2 months ago
Calgary, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. - Classification: Administrative Support IV - Union: AUPE GSS - Unit and Program: Accounts Payable, Finance Shared...
