Financial Operations Specialist

3 weeks ago

Nanaimo, Canada Vancouver Island Regional Library Full time

We are looking for a Financial Operations Specialist to be part of an amazing Finance team

The Financial Operations Specialist plays a critical role within a small dynamic finance team, managing core financial operations such as Accounts Payable, Accounts Receivable, Payroll, General Ledger Reconciliation, and Financial Reporting. This position also provides key support for budget development and collective bargaining initiatives, with access to highly confidential personal and organizational information. The Financial Operations Specialist ensures that financial data is accurate, up-to-date, and compliant with internal policies and external regulations.

Working in a multi-union environment, this role requires collaboration with various stakeholders across the organization, including People and Culture, and the Senior Leadership Group. The Financial Operations Specialist provides insightful financial analysis and recommendations to help guide decision-making, while maintaining the highest standards of confidentiality and ethical conduct.
- Processing invoices, payments, and managing accounts to ensure timely and accurate recording of financial transactions.
- Maintaining payroll records and reports, ensuring accuracy and confidentiality of sensitive employee information.
- Ensuring all financial transactions are properly accounted for in accordance with organizational policies and accounting standards.
- Preparing regular financial reports, including income statements, balance sheets, and cash flow statements. Provides ad hoc reporting to the Senior Leadership Group, Board of Trustees and Audit and Finance Special Committee.
- Providing financial data analysis and projections to support labor negotiations and collective bargaining agreements.
- Serving as the primary point of contact for external stakeholders, including ADP, Service Canada, vendors, local government contacts and other regulatory agencies. Collaborating with external partners to ensure adherence to contractual obligations and regulatory requirements.

You hold a Bachelor’s degree in Accounting, Finance, or a related field along with 3 - 5 years’ experience in a financial role, preferably in a unionized environment. An equivalent combination of education, training and experience may be considered. A professional accounting designation (e.g. CPA) or working towards certification is preferred.

You are required to have a valid BC Driver’s License and you will also be required to satisfactorily complete a Criminal Record Check (Working with Children & Vulnerable Adults).

Vancouver Island Regional Library (VIRL) acknowledges that it operates on the traditional territories of the 53 First Nations within its service area, who are members of the Coast Salish, Haida, Nuu-chah-nulth, Kwakwaka’wakw and Nuxálk peoples. VIRL honours its relationships with these Nations and all other First Nations, Metis, and Inuit peoples who reside in the region.

VIRL is a Regional Library District serving some of the fastest growing urban areas and some of the most rural and remote communities in Canada. VIRL delivers tremendous economies of scale and significant returns on investment, by working with 38 local governments across a 42K km2 service area. Our collective services are a demonstrable commitment to livability and affordability in the region and are enjoyed by nearly a third of residents overall. VIRL is committed to growing organizational culture and effectiveness.

The targeted salary range for this position is $66,193 to $82,737 (2024) annually, supplemented by a competitive total compensation package.

**This position closes on Tuesday, December 24, 2024.**

VIRL thanks all applicants for their interest in working with us however only those selected for an interview will be contacted directly.

Pay: $66,193.00-$82,737.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Are you currently an employee of VIRL?
- Are you legally entitled to work in Canada?

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2024-12-24

  • Chief Financial Planning Specialist

    3 weeks ago

    Nanaimo, Canada Insight Global Full time

    About Insight GlobalInsight Global is a renowned organization providing exceptional financial services to prominent post-secondary institutions in BC. As a leading provider, we are seeking an experienced Chief Financial Planning Specialist to join our esteemed Financial Services team.Compensation Package:The estimated annual salary for this position ranges...

  • Administrative Professional with Financial Services Experience

    3 weeks ago

    Nanaimo, British Columbia, Canada MD Financial Management Full time

    At MD Financial Management, we are seeking a highly skilled Administrative Specialist to join our team. This is an excellent opportunity for an organized and detail-oriented individual to provide administrative support to our Financial Consultants and Portfolio Managers.About the RoleThe successful candidate will be responsible for providing exceptional...

  • Financial Accounting Specialist

    2 weeks ago

    Nanaimo, British Columbia, Canada Peoples Bookkeeping & Tax Inc. Full time

    Job TitleFinancial Accounting SpecialistAbout the RoleWe are seeking a highly skilled Financial Accounting Specialist to join our team at Peoples Bookkeeping & Tax Inc. The ideal candidate will have strong bookkeeping and accounting skills, with the ability to maintain accurate financial records and prepare cheques for payroll.ResponsibilitiesCalculate and...

  • Administrative Specialist Wealth

    4 weeks ago

    Nanaimo, Canada MD Financial Management Full time

    Requisition ID: 211531 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to Financial Consultants and Portfolio Managers. **Is this role right for you? In this role you will**: -...

  • Administrative Specialist

    1 week ago

    Nanaimo, British Columbia, Canada MD Financial Management Full time

    About the RoleAs a Regional Administrative Specialist with MD Financial Management, you will be responsible for providing exceptional administrative and operational support to our Financial Consultants and Portfolio Managers.Key ResponsibilitiesProcess documentation requests and input transaction requests as directed by Financial Consultants.Partner with...

  • Specialist, Commercial Portfolio Management

    6 months ago

    Nanaimo, Canada CWB Financial Group Full time

    At CWB , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by holding true to the values that guide us. We put people first and build relationships with intention. We seek out and embrace new ideas, knowing that better is always possible. We believe that how we do things is as important...

  • Financial Aid Access Specialist

    2 months ago

    Nanaimo, Canada Vancouver Island University Full time

    **Financial Aid Access Specialist**: - Employment Group - VIUFA - Position Number - 00393 - Division - Student Affairs - Department - Financial Aid and Awards - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - temporary full-time - Workload - 35 hours per week, Monday to Friday. - Pay Level - VIUFA F1:...

  • Senior Financial Operations Specialist

    2 weeks ago

    Nanaimo, Canada Insight Global Full time

    At Insight Global, we are seeking a highly skilled Financial Analyst to join our team in British Columbia. The successful candidate will provide financial support and guidance to the leadership by analyzing budget development, monitoring financial trends, forecasting needs, and maintaining regular communication.The role will involve consolidating division...

  • Financial Awards Specialist

    3 months ago

    Nanaimo, Canada Vancouver Island University Full time

    **Financial Awards Specialist**: - Employment Group - CUPE - Position Number - 00548 - Division - Student Affairs - Department - Financial Aid and Awards - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - regular full-time - FTE - 1 - Workload - 35 hours per week - Pay Level - CUPE 9: $32.84 per hour -...

  • Financial Awards Specialist

    4 months ago

    Nanaimo, Canada Vancouver Island University Full time

    **Financial Awards Specialist**: - Employment Group - CUPE - Position Number - 00548 - Division - Student Affairs - Department - Financial Aid and Awards - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - regular full-time - FTE - 1 - Workload - 35 hours per week - Pay Level - CUPE 9: $32.84 per hour -...

  • Director of Financial Operations

    3 weeks ago

    Nanaimo, British Columbia, Canada Aughdem Recruitment Full time

    About Aughdem RecruitmentAughdem Recruitment is a highly regarded recruitment agency based on Vancouver Island, known for their high-end services and exceptional reputation in the industry. As they continue to expand, they are creating a new position for a Director of Financial Operations to join their team.Estimated Salary: $120,000 - $180,000 per annumJob...

  • Tax Operations Support Specialist

    2 weeks ago

    Nanaimo, British Columbia, Canada H&R Block Canada Full time

    **About Us**H&R Block Canada, a leading provider of tax preparation and financial services, is seeking a skilled Tax Operations Support Specialist to join our team.**Job Overview**We offer a competitive salary range of $65,000 - $85,000 per year, commensurate with experience. As a Tax Operations Support Specialist, you will play a critical role in ensuring...

  • Financial Operations Manager

    2 weeks ago

    Nanaimo, British Columbia, Canada J. Garnons Williams Ltd. Full time

    Job DescriptionWe are seeking a highly skilled Financial Operations Manager to lead our finance department in Nanaimo, British Columbia.

  • International Specialist, Enrolment and Operations

    4 months ago

    Nanaimo, Canada Vancouver Island University Full time

    **International Specialist, Enrolment and Operations**: - Employment Group - CUPE - Position Number - 01061 - Division - Vice-President Students - Department - Registrar's Office - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - regular full-time - FTE - 1 - Workload - 35 hours per week, Monday to...

  • Logistics Operations Specialist

    14 hours ago

    Nanaimo, British Columbia, Canada Fedex Canada Full time

    At FedEx Canada, we are seeking a skilled Cargo Handler/Non-Driver to join our team. As a Logistics Operations Specialist, you will play a critical role in ensuring the smooth flow of freight within our facility.About the Job:Load and unload freight, scan, and sort it within the facility.Required Skills and Qualifications:Key Requirements:A high school...

  • Tax Operations Specialist

    3 weeks ago

    Nanaimo, British Columbia, Canada H&R Block Canada Full time

    H&R Block Canada is seeking a skilled Tax Operations Specialist to join our team in Nanaimo, BC.The estimated salary for this position is $55,000 - $65,000 per year, depending on experience.About the JobThis is a full-time opportunity that requires strong initiative and a proactive approach to day-to-day operational support for our district retail offices....

  • Compliance Specialist

    2 months ago

    Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    We are seeking a Compliance Specialist to join our finance team. In this role, you will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices, and statements.Reconcile...

  • Customer Service Representative

    7 months ago

    Nanaimo, Canada BMO Financial Group Full time

    6908 North Island Hwy North Nanaimo British Columbia,V9V 1P6 Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of customers. Works collaboratively within the branch and with BMO partners to deliver the desired customer...

  • Customer Service Representative

    6 months ago

    Nanaimo, Canada BMO Financial Group Full time

    1533 Estevan Road Nanaimo British Columbia,V9S 3Y3 Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of customers. Works collaboratively within the branch and with BMO partners to deliver the desired customer experience and...

  • Financial Manager

    2 months ago

    Nanaimo, Canada Mobilinq Wireless Accessories & Repairs Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - **Tasks**: - Evaluate daily operations - Plan and control budget and expenditures - Design and manage investment strategies - Monitor financial control systems - Oversee the collection and analysis of financial data - Oversee the preparation of reports - Provide customer service - Keep...