Quality Administrative Assistant

2 weeks ago


Montréal, Canada CIMA+ Full time

**Company Description** Welcome to a place where people are at the heart of everything we do.**

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

**Job Description** Mission**

**Primary Responsibilities**
- Act as the primary point of contact for CIMA+’s online standard library — receive requests from staff, obtain quotes, arrange for manager approval, execute purchase transactions, maintain standard purchasing and corporate credit card records, and provide user support, as needed.
- Manage purchases for the Q&OE Department, as required, including creation of purchase orders, approval, and monthly credit card reconciliation.
- Format, review, and translate (French and English) a variety of documents, including but not limited to processes, guidelines, presentations, publications, organizational charts, training material, etc.
- Add, update, and manage documents on CIMA+’s platforms (corporate SharePoint, Intelex, etc.) and post monthly quality objective (KPI) results to CIMA+’s intranet and communicate to management, as needed.
- Manage employee records for Q&OE onboarding training — send training invitations, monitor attendance, and follow escalation process, when needed, and ensure logistics for travel of Q&OE team members, as needed.
- Contribute to various data analyses and communication requests in support of the Q&OE team and manage calendar and record minutes for various Q&OE team meetings, as needed.

**Qualifications**
- Office Administration diploma with 1-3 years experience
- Bilingual — strong French and English (written and spoken) e.g., the person will have to communicate with CIMA+ employees across Canada
- Advanced knowledge of the MS Office 365 suite, including Microsoft Teams
- Attention to detail to deliver quality work with strong interpersonal skills and ability to take initiative and work both independently and as part of a team
- Knowledge of quality and continuous improvement concepts (an asset) and of ISO 9001:2015 (an asset)

Contact Ibrahima Amadou

LI-Hybrid

**Additional Information



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