Office Manager
2 weeks ago
Join a team dedicated to supporting the crucial mission of improving health outcomes.
The Office Manager will oversee and support all admin duties in the office and ensure the office runs smoothly.
Job Duties
Oversee and support all administrative duties in the office and ensure that office is operating smoothly
Manage office supplies inventory and place orders as necessary
Perform receptionist duties: greet visitors, and answer and direct phone calls
Receive and sort incoming mail and deliveries, and manage outgoing mail
Ensure that the office is kept neat and tidy and that kitchen and coffee areas are clean and stocked with supplies
Develop office policies and procedures, and ensure they are implemented appropriately
Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
Manage office budget
Identify opportunities for process and office management improvements, and design and implement new systems
Responsible for ensuring all health and safety requirements are met and records maintained.
Emergency response planning
Security management
Parking program management
Procurement and vendor contract management
Assist implementing any global support policies and procedures
Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
Additional facilities related projects as needed
Basic Qualifications
Associates degree in business administration, communications, or a related field
2-5 years of work experience in an administrative/office management role
Must have exceptional attention to detail
Strong organizational and time management skills, and ability to prioritize
Must be a self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving skills and analytical abilities
Must be proficient with Microsoft Office and Google products
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