Office Manager

1 month ago

Mississauga, Canada PuroClean Canada Full time

**Office Manager**

**ABOUT PUROCLEAN**:
Founded in 2001, PuroSystems, LLC. is a leader in the franchise restoration industry, having launched PuroClean, which has become one of the leading property damage remediation franchise organizations in North America. With a network of over 400 offices, PuroClean touches the lives of people in communities throughout the U.S. and Canada.

With our Canadian Headquarters based in Mississauga, Ontario, PuroClean is a leader in property emergency services. We support and train our franchisees who specialize in Water & Fire Damage Restoration, Mould Remediation, Biohazard Cleanup. Serving numerous residential and commercial communities within Canada, our network of business owners’ main concern is meeting the needs of the customer and eliminating the problem as efficiently as possible. Our business owners are willing to go above and beyond to rescue damaged properties. They strive for excellence in all of the work that they perform, pledging to do whatever it takes to respond, restore, and rescue properties in their communities.

**Description of the Role**

This role is responsible for providing comprehensive support to the President and Executives at the Head Office. This position requires the ability to anticipate needs, organize information, and continuously improve processes. High levels of professionalism, confidentiality, attention to detail, and problem-solving skills are required.

**General Responsibilities**
- Provide sophisticated calendar management. Prioritize inquiries and requests while trouble shooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. This includes scheduling of travel, conferences, appointments and making changes to appointments for President & Executives.
- Work closely with the executive team to keep them well informed of commitments and responsibilities and following up where appropriate.
- "Gatekeeper” role in maintaining personal information and access
- Serve as primary point of contact for internal and external constituents on all matters pertaining to the executives, including those of a highly confidential and critical nature. Prioritize and determine appropriate course of action, referral, or response in accordance with the President’s style and organization standard operating protocols.
- Screen and direct calls appropriately
- Prepare reports, collect, and analyze information, prepare presentations as requested.
- Maintain supplies required by the Executives, anticipate any specific needs.
- **Proficient in MS Word, Outlook, Excel, Publisher, PowerPoint and Adobe**:

- Able to navigate and create forms/documents through Adobe
- Handling of confidential information with discretion
- Provide full personal assistant support as required
- Data entry assistance
- Client calls and follow up

**Qualifications**
- Exceptional attention to detail
- Organized
- Ability to learn quickly
- Ability to work in a fast-paced environment with a sense of urgency
- Self starter/takes initiative with new tasks and challenges
- Stellar communication and interpersonal skills
- Outstanding time management and organizational skills
- 3-5 years’ experience as an office manager
- Quickbooks online experience is an asset
- **Proficiency in MS Word, Outlook, Excel, Publisher, PowerPoint and Adobe**

**Salary**: From $60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L5N 2V8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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