Administrative Coordinator

2 weeks ago

Burlington, Canada Fike Corporation Full time

**Administration Coordinator**

**JOB SUMMARY**:
The Administration Coordinator ensures timely and accurate processing of transactions and communications of financial information associated with payables activity with a focus on excellent customer service to internal and external customers. The Administration Coordinator also assists the Manager of Administration by providing a variety of reception, administrative, and clerical support that ensures the efficient operation of the Company and front office.

**PRIMARY RESPONSIBILITIES**:

- Effectively Executes the company’s processes related to entry, validation, and filing/storage of payables invoices with a focus on accuracy and timeliness
- Ensures all payables are coded appropriately within the company’s accounting structure
- Receives visitors and contacts the appropriate party to arrange for an escort from the main lobby. Ensures visitors are seated in small conference room or main lobby while waiting.
- Receives mail & deliveries and distributes to appropriate employees.
- Provides answers to inquiries and other information as appropriate.
- Maintains adequate inventory of sales brochures, installation instructions and other sales supplies as requested.
- Assists other administration personnel with clerical duties as assigned or requested
- Assists all employees and visitors with the administration of travel & lodging as requested
- Processes accounts receivable side of netting payments for Fike Corp.
- Reviews and makes changes to the vendor master in the address book in the Fike Business System with remittance address changes, phone number changes and changes in terms.
- Resolves Accounts Payable system issues or asks for assistance when needed.
- Maintains adequate inventory of office supplies for sales, plant, shipping and administration departments.
- Reviews freight invoices and codes invoices with proper G/L account, note freight charges that need to be billed to customers. Makes copies of freight bills, bill of lading and original invoice for backup to freight invoices.
- Enters cash receipts into the Fike Business System on a daily basis. Posts receipt journal, balances batch and posts to general ledger. Prepares deposits into Fike Bank Account.
- Adheres to company policies and procedures.
- Maintains the confidentiality of all information processed.
- Performs related duties as assigned. Regular and consistent attendance is required._

**ESSENTIAL SKILLS**:
Subject Matter Understanding. Analytical. Communication. Record Management. Computer Applications. Office Machine. Problem Solving.

**JOB QUALIFICATIONS**:
**Required**:Diploma in Office Administration or Accounting. Working knowledge of Microsoft Windows, and Office. Experience in an accounts payable environment. Strong math aptitude and ability to work accurately with numbers. Some coursework in accounting or bookkeeping. Excellent verbal and written communication skills.

**Preferred**:Exposure to JD Edwards Business System. Customer Relationship Management Systems.

Pay: $23.00-$26.00 per hour

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Work Location: In person

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