Administrative Assistant

2 weeks ago

Powell River, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

**About The Role**

Reporting to the VP - Construction: Buildings, the site Administrative Assistant is based in Dawson Creek and supports the Project Manager, Superintendent, and project staff in a number of areas to ensure a smooth operation of the site-based office. This is a project site (field based) opportunity that will require travel to the site in Dawson Creek unless currently residing there.

**As a Administrative Assistant at Graham, you will**:

- This position is based in Dawson Creek and supports project staff in a number of areas to ensure a smooth operation of the site-based office.
- Manage document control duties including assembly and distribution of Project related information on a web-based information management system (Aconex).
- Maintain an organized hard-copy filing system on the Project, including photocopying, as required.
- Assist Project, Health and Safety and Quality Management Staff in developing and maintaining document and information databases, logs and records.
- Prepare information packages electronically to support field staff in efficient execution of site meetings, inspections and record keeping.
- Manage meeting room bookings including organizing meals and refreshments as required.
- Be responsible for preparation of minutes and other correspondence as required.
- Booking Travel for site personnel and completing expense reports.
- Complete time entry for some project staff.
- Main reception, controlling access for visitors, completing paperwork associated with receiving of deliveries and coordinate all deliveries to the site.
- Managing supplies for the office including courier deliveries and receipt.
- Tidying up of meeting rooms and whiteboards before and after meetings.
- Occupational First Aid Level 3 would be beneficial, but not a requirement.

**Qualifications/ Experience**:

- A High School graduate, Administration Diploma or equivalent experience.
- A Minimum of 3 years of administrative experience.
- Prior document control experience within a Construction environment.
- A minimum of 50 WPM typing skills, with good formatting and grammatical skills.
- Good written and verbal communications skills.
- Strong interpersonal skills and ability to excel in a team environment.
- Strong work ethic.
- Word processing skills using MS Office (Word, Excel, Outlook, PowerPoint) Visio.
- Strong computer skills using various software systems and prior document control experience an asset.
- Experience using the Oracle - Aconex document control system would be an asset.
- Occupational First Aid training would be beneficial, but not a requirement.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

  • Administrative Assistant

    4 weeks ago

    Powell River, Canada qDoFP Full time

    THE POSITION The Division Administrative Assistant role is a pivotal position responsible for independently managing and excelling in various administrative tasks. Key responsibilities include preparing meeting materials, recording notes, arranging meeting logistics, and supporting operational systems. Strong communication, organizational skills, and...

  • Assistant Manager of Administrative Services

    4 days ago

    Powell River, Canada qathet Full time

    **Assistant Manager of Administrative Services**: **(Deputy Corporate Officer)** **Temporary Leave Coverage** **Expected Fall 2023 until Spring 2025** The qathet Regional District management and staff are dedicated individuals committed to providing our residents respected and reputable local government services. Our corporate Administrative Services...

  • Administrative Assistant

    4 days ago

    Powell River, Canada Island View Lodge Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information - Order office supplies and maintain inventory - Oversee payroll administration - Plan, organize, direct,...

  • administrative assistant

    3 weeks ago

    Powell River, Canada Island View Lodge Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryOversee payroll administrationGreet people and direct them to contacts or service...

  • administrative assistant

    2 weeks ago

    Powell River, Canada Island View Lodge Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryOversee payroll administrationGreet people and direct them to contacts or service areasSet up and...

  • Executive Assistant

    7 days ago

    Powell River, Canada Powell River Board of Education Full time

    **School District 47 (Powell River)** **Executive Assistant** School District No. 47 serves the educational needs of approximately 3000 students through elementary and secondary (Gr. 8-12) schools and other educational programs and employs approximately 400 staff. Located on the Sunshine Coast, combining the natural beauty, amazing outdoor recreation...

  • Executive Assistant

    7 days ago

    Powell River, Canada School District #47 (Powell River) Full time

    School District 47 (Powell River) Executive Assistant School District No. 47 serves the educational needs of approximately 3000 students through elementary and secondary (Gr. 8-12) schools and other educational programs and employs approximately 400 staff. Located on the Sunshine Coast, combining the natural beauty, amazing outdoor recreation...

  • Operations Administrator

    7 days ago

    Powell River, Canada Tla'amin Lake Contracting Full time

    This position will support and or oversee various operational and administrative duties. This includes processing and tracking operational KPI’s, leading safety inspections and documentation, maintaining all operational inspections, onboarding new employees and supporting operations as needed. Providing these services in an effective and efficient manner...

  • Administrative Assistant

    4 weeks ago

    Powell River, Canada HENGBO INTERNATIONAL GROUP LTD Full time

    Education: Bachelor's degree - Experience: 3 years to less than 5 years **Tasks**: - Supervise other workers - Determine and establish office procedures and routines - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Arrange travel, related itineraries and make...

  • After School Care Assistant

    7 days ago

    Powell River, Canada qathet School District Full time

    **qathet School District **After School Care Assistant (13.20)** **Texada Elementary School** **External Posting** qathet School District is seeking an After School Care Assistant for its child care program located at Texada Elementary School. qathet School District serves the educational needs of approximately 3000 students through elementary and...

  • After School Care Assistant

    4 days ago

    Powell River, Canada Powell River Board of Education Full time

    **School District No. 47 (Powell River) **After School Care Assistant (13.20)** **Texada Elementary School** **External Posting** School District No. 47 is seeking an After School Care Assistant for its child care program located at Texada Elementary School. School District No. 47 serves the educational needs of approximately 3000 students through...

  • Administrative Assistant

    2 days ago

    Carrot River, Canada A&K ENNS TRUCKING LTD. Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our site in Carrot River. This position requires excellent communication skills, strong attention to detail, and the ability to multitask...

  • Tool Room Attendant/shop Assistant, Carpentry

    7 days ago

    Powell River, Canada Vancouver Island University Full time

    **Tool Room Attendant/Shop Assistant, Carpentry**: - Employment Group - CUPE - Position Number - 00525 - Division - Faculty of Trades and Applied Technology - Department - Carpentry - Campus - Powell River campus - Location - Powell River, British Columbia - Country - Canada - Appointment Type - regular part-time - FTE - 0.39 - Workload - 25 hours per week...

  • Administrative Assistant

    4 weeks ago

    Campbell River, Canada The Salvation Army Full time

    Every position contributes to the spiritual and social mission of The Salvation Army. The Admin Assistant position performs receptionist, secretarial and administrative duties providing support to managers and employees, ensuring the efficient operation of the Ministry Unit. Coordinating the Volunteer Program for the Ministry Unit **Hours**: - Full Time...

  • Administrative Assistant

    2 days ago

    Campbell River, Canada The Salvation Army Full time

    Every position contributes to the spiritual and social mission of The Salvation Army. The Admin Assistant position performs receptionist, secretarial and administrative duties providing support to managers and employees, ensuring the efficient operation of the Ministry Unit. Coordinating the Volunteer Program for the Ministry Unit **HOURS**: - 8:30 to...

  • District Administrative Assistant

    3 weeks ago

    Gold River, Canada Make a Future - BC Public Schools Full time

    DISTRICT ADMINISTRATIVE ASSISTANT Gold River Worksite - School Board OfficeUnder the supervision and evaluation of the Assistant Secretary-Treasurer or designate, the District Administrative Assistant performs all functions pertaining to School District purchasing, accounts payable and accounts receivable and also provides reception and clerical support to...

  • Labour Relations Workforce Coordinator

    5 days ago

    Powell River, Canada Jardeg-Construction Full time

    Reporting to the Workforce Manager / Senior Workforce Advisor, the Workforce Coordinator is responsible for coordinating Human Resources and Labour Relations activities with support from the regional Advisor and Manager. The incumbent communicates and works collaboratively with employees, advisors, and client groups, and manages workflow processes, including...

  • Health and Safety Administrative Assistant

    6 days ago

    Peace River, Canada Mercer Peace River Full time

    Mercer Peace River Pulp Ltd. is an integral part of the Canadian forest products industry, providing the North-West, Alberta region with approximately 300 jobs while sustainably managing the forests. A career at Mercer Peace River offers an opportunity for growth, meaningful work, and a collaborative learning environment. Throughout your career, you will be...

  • Training Administrative Assistant

    7 days ago

    Mary River, Canada Baffinland Iron Mines Full time

    Mission for this Position: **About Us** At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience...

  • District Administrative Assistant

    3 weeks ago

    Gold River, BC, Canada Make a Future - Careers in BC Education Full time

    DISTRICT ADMINISTRATIVE ASSISTANT Gold River Worksite - School Board Office Under the supervision and evaluation of the Assistant Secretary-Treasurer or designate , theDistrict Administrative Assistant performs all functions pertaining to School District purchasing, accounts payable and accounts receivable and also provides reception and clerical support...