Assistant Manager of Administrative Services

3 weeks ago

Powell River, Canada qathet Full time

**Assistant Manager of Administrative Services**:
**(Deputy Corporate Officer)**

**Temporary Leave Coverage**
**Expected Fall 2023 until Spring 2025**

The qathet Regional District management and staff are dedicated individuals committed to providing our residents respected and reputable local government services. Our corporate Administrative Services Department is currently seeking a highly proficient and skilled senior administrative professional to serve as the Assistant Manager of Administrative Services.

Under the direct supervision of the Manager of Administrative Services, who also serves as the Regional District’s Corporate Officer as per the _Local Government Act_, the Assistant Manager of Administrative Services is an exempt position accountable for providing a broad range of senior and confidential administrative services. As a valued member of our Corporate Administrative Services team, our Assistant Manager of Administrative Services’ primary role is to support the Corporate Officer in ensuring corporate administration legislative requirements are met. Areas of focus include:

- Regional District Board Meeting Preparation and Administration
- Records Information Management (RIM) Program (Corporate Records Management)
- Bylaw Development and Administration
- Human Resource Support
- Corporate Policy Development and Administration
- Contract Administration
- Stakeholder and Public Relations
- Corporate Communications

If you demonstrate superior senior administrative professional skills with a high degree of accuracy and thoroughness, and a strong attention to detail and quality control practices - you may be a great fit for this role.

To help us achieve our mandate, our Assistant Manager of Administrative Services meets the following qualifications:

- Completion of Grade 12 or equivalent.
- Post-secondary education including certificate or diploma in a relevant discipline.
- Demonstrated knowledge of Local Government Administration, Legal Administration or Office Administration.
- Demonstrates excellent oral and written communication skills, and a high level of ability and proficiency in performing editorial services, minute taking, conducting research, and preparing reports and public education materials.
- Demonstrates the critical importance of respecting and maintaining confidentiality as per legislative requirements, and in the best interest of the organization and those served.
- Certificate in Local Government or Municipal Administration is desirable.
- Knowledge of Roberts’ Rules of Order and administering a local government Procedure Bylaw is desirable.
- Experience assisting in administration of human resources services, ideally in an unionized environment.
- Advanced computer skills (MS Office, Word, Excel and PowerPoint, Outlook, Publisher, etc.).
- Thorough administrative, organizational, strategic and analytical thinking, problem solving and project management skills.
- Ability to lead, manage, coach, mentor and motivate staff to achieve optimal performance in a team environment.
- Valid Class 5 British Columbia Driver’s Licence.
- Satisfactory Criminal Records Check.

In addition to working within a positive and professional environment, the qathet Regional District is a great community to live and play. The qathet Regional District’s tranquil lakes, meandering coastlines, and diverse mountain ranges offer unforgettable year-round recreation opportunities. Our organization offers competitive wages and has an excellent benefits program. This employment opportunity is a full-time 35 hours per week exempt position. Hours of work are from Monday to Friday, 8:30 am - 4:30 pm.

Submit your cover letter and resume to:
Michelle Jones, Manager of Administrative Services 202 - 4675 Marine Avenue
Powell River, BC V8A 2L2
Phone: 604-485-2260 Fax: 604-485-2216

Education : Other trades certificate or diploma
Experience : Experience an asset

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