Executive Assistant

4 weeks ago

Powell River, Canada School District #47 (Powell River) Full time

School District 47 (Powell River)

Executive Assistant

School District No. 47 serves the educational needs of approximately 3000 students through elementary and secondary (Gr. 8-12) schools and other educational programs and employs approximately 400 staff.

Located on the Sunshine Coast, combining the natural beauty, amazing outdoor recreation opportunities associated with the Powell River lifestyle, and an exciting and fulfilling work environment, it is ideal for those pursuing a healthy balance both professionally and personally.

Position

Reporting to the Superintendent, the Executive Assistant will provide administrative support to the Board of Education, Superintendent, Secretary/Treasurer and Human Resources. The position requires confidentiality, discretion, and superior information management skills. The incumbent will take responsibility for identified areas of services and provide essential administrative support functions. Work performed will be accurate and complete, using established policies and procedures while being given limited direction.

**Duties include**:
Scheduling, organizing, and managing appointments and events, including large group events.

Ensuring Ministry and District reporting deadlines are met.

Performing a variety of confidential administration tasks.

Maintaining and securing all confidential employee personnel files, lists, and records.

Maintaining a comprehensive and specific knowledge of the organization, collective agreements, policies, and administrative procedures of the District and Legislation.

Planning and organizing information/data for staffing processes and completing contracts for employees.

Supporting and organizing recruitment and employment of excluded staff.

Providing a variety of senior administrative duties such as composing correspondence, oral inquiries, scheduling meetings, preparing agenda, recording minutes of meetings, work processing, and spreadsheets, while meeting multiple deadlines.

**The successful incumbent will possess**:
Extensive experience at the executive assistant level.

Excellent communication (verbal and written), organization and human relations skills.

Demonstrated flexibility, initiative, significant attention to detail and the ability to work under pressure in a wide variety of assignments with minimum supervision.

A service-oriented approach, including the ability to maintain a positive relationship with employees and employee groups, senior administration and partner groups, and the Board of Education.

The ability to maintain information of a highly confidential nature.

**Education, Certification, and Experience**:
Post secondary certification in Business or Office Administration.

Current and valid Class 5 BC Driver’s Licence.

Five years office management experience.

Two years supporting executive management.

MyEd experience an asset.

Public sector experience.

A clear Criminal Record is required for this position, with a review to be updated every five (5) years.

**Application closing date**: April 21, 2023, at 4:00 pm

**Starting date**: Negotiable

This is an exempt position offering a competitive salary and benefits. Interested qualified applicants should submit a cover letter and resume which must include three professional supervisory references familiar with your professional performance. Please also include any supporting documents and transcripts.

**Applications can be submitted to**:
School District 47 (Powell River)

Human Resources

We appreciate all interest in this position however, only those selected for further interviews will be contacted by the District.

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