Administrative Specialist

4 months ago

Fort Saskatchewan, Canada Dow Full time

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About you and this role:
Dow has an exciting opportunity for an Administrative Assistant supporting the new LP8 Gase Phase Polyethylene plant in Dow’s Alberta Operation’s as part of the Path2Zero Project. The Path2Zero (P2Z) program will create the first net-zero emissions site of its kind in the world. The Fort Saskatchewan P2Z program is a key enabler to Dow’s Decarbonization strategy. Learn More:

This individual will provide general administrative support to a brand new and growing organization, helping to establish team norms and welcoming a diverse group of teammates as the LP8 operations teams grows and forms.

Responsibilities:

- Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
- Competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
- Works to ensure team has supplies necessary for success during plant construction / commissioning / start-up and then during normal operation.
- Ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.
- Takes ownership in their work.
- Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
- Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
- Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations.
- Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
- Continuous improvement within work processes and systems.
- Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
- Help to lead onboarding process of new team members, providing introductions and helping to facilitate the process of integration.
- Establishes plant file structure and provides guidance to team to support initial document control workprocess, continuing to serve as support to document control team for the facility.
- Maintains documents and records in accordance with company guidelines.
- Completes expense reports for self and others and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
- May act as a workgroup safety warden and communicate safety messages to workgroup.
- Participates as an active team member on entire projects and can complete projects independently.
- Finds ways to improve project/team efficiency.
- Works with mínimal direction to produce quality results. Overcomes obstacles to complete projects.
- Independently initiates activities that contribute to the achievement of team goals. Seizes opportunities in a responsive manner.
- Has a bias for action. Maintains productivity during times of change
- Builds appropriate rapport and effective relationships within Dow.
- Understands and responds to others’ concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.
- Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
- Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department. Relates project work with department/business objectives or strategy. Makes good decisions beyond specific area of expertise. Sets high standards of personal excellence and models these behaviors in work habits.
- Works to motivate and encourage others.
- Works independently with the software/IT tools.
- Teaches and coaches others how to use standard office equipment and software systems.
- Utilizes informa

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