Sourcing Specialist

6 months ago

Fort Saskatchewan, Canada Dow Full time

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

Dow has an exciting opportunity for a Sourcing Specialist.

About you and this role

This role will support efforts for the Path2Zero program, which will create the first net-zero emissions site of its kind in the world. The FS P2Z program is a key enabler to Dow’s Decarbonization strategy. Learn More:

In this role, you will require understanding of key business drivers for your discipline and function. You will need to be able to expand conceptual and working knowledge related to your discipline or functional area. You are expected to provide informal guidance to new team members and be able to explain complex information to others.

It is your responsibility to use technical experience, established practices, and personal judgement to analyze and resolve straightforward problems. Your performance impacts the quality of your own work and your team’s work and requires that you work within established guidelines and policies.

The Sourcing Specialist supports the EPC Contract Manager to ensure the contract preparation, execution, and closure meets the Project defined requirements and contract compliance.
- Specific responsibilities from contract formation, implementation, and closure include:_

Pre-Award (Construction Contractors):

- Establish Invitation to Bid (ITB) distribution.
- Develop Contracting and Compensation Strategy
- Conduct Contract Risk Assessment
- Pre-qualification of Contractors and site access
- Request For Proposal (RFP) preparation support & issuance to Contractor
- Handle bid process and manage correspondence from Contractors including meetings and site visit/access.
- Manage verification of Contractor bids
- Manage commercial communication and coordination with Owner and Contractor
- Negotiate, manage, and finalize the responses (risks, commercial, legal, and technical) to ensure compliance with Owner’s requirements.
- Prepare Bid Proposal evaluation for review and clarification.
- Pre-Award that the Strategic Sourcing team is accountable for the selection process of Construction Contracts.

Award/Post Award:

- Serve as Primary focal point between Owner and Contractor interactions regarding commercial activities.
- Ensure proper documentation to support a requisition for Purchase Order (PO)
- Ensure proper Delegation of Authority (DOA) in place before issuing PO.
- Manage post award administration to ensure Contractor complies with contract terms/conditions, pricing, and Personal Authority Approval Form (PAAF)
- Manage/administrate Work Element Release (WER)
- Ensure alignment of the Contractor with the Award Package
- Ensure alignment of the Contractor with the Project Execution Plans
- Empowerment to make changes based on “delegation” limited contract management.
- Negotiate claims and change orders requests.
- Manage, prepare, and track Change Orders
- Ensure compliance with Owner audit activities.
- Work closely with a Construction team at the site to ensure the most effective field administration of the contracts.

Invoice Verification and Approval:

- Ensure Contractual terms, schedule and payment instructions/milestones are clearly communicated to Contract Coordinator
- Oversight and support Contract Coordinator with invoices verification/approval administration
- Support Contractors as appropriate per T/C and invoicing/payment instructions
- Notify Contract Coordinator and Project Team of Contract value of work complete and contract expiration dates.
- Support Project financial accrual as needed.

Closure:

- Ensure there are no outstanding claims by either Owner or Contractor, Work/Scope is complete, and all invoices have paid to Contractor.
- Verify receipt of signed Final Lien Release and Contract Completion Certificates
- Verify all Contractor deliverables are collected.
- Ensure records of contract related documents meticulously organized and ready for corporate audit compliance
- Collect data, prepare report, and closure out the contracts.
- Oversee PO closure procedures in SAP for zero balance.

General Knowledge:

- Basic knowledge of EPC services work processes and GPM
- General Purchasing Policies and Procurement work process.
- Appreciation of Teamwork and Awareness of Project key stakeholders
- Network communication techniques
- Understanding of Business Law
- Understanding of Dow’s organiza

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