Production Office Administrator

6 months ago

Bedford, Canada Innovasea Full time

**Production Office Administrator | Bedford, Nova Scotia**

**INNOVASEA | Aquatic Solutions Built for Life**

As a recognized leader in fish tracking technologies, Innovasea provides work-anywhere solutions that scientists around the world count on for real-time insights. We optimize our advanced acoustic telemetry tools and consulting services to shorten the paths from data collection to conclusion, observation to discovery, and detection to protection.

**Role and Responsibilities**
We are seeking a full-time **Production Office Administrator** to join our Production team. Reporting to the Director of Production, the **Production Office Administrator** is responsible for work order management, capacity planning, inventory tracking, database management and handoff to shipping.

**Primary areas of responsibility include**
- Reviewing work order status with production line and shipping to ensure orders are on track to ship on schedule
- Reviewing incoming orders to ensure sufficient parts, lead time, and information is available to meet customer requirements
- Identifying and acting on needed stock work orders to match forecast
- Coordinating customer orders between sales, production, and shipping
- Gathering information on production line capacity and product availability
- Running trial kitting, reviewing purchase order due dates, and consulting with procurement when large sales orders are received
- Coordinating periodic inventory checks on finished goods, work in progress and raw materials in the production area
- Developing reports on available for sale finished goods, work in progress, and raw materials
- Accounting for materials spoilage as well as development builds
- Identifying and implementing physical inventory control systems
- Auditing as-built material usage against BOM definitions and design documents
- Problem solving related to work order transactions
- Developing policies and procedures for proper use of Syspro ERP activities
- Driving changes to ERP system to improve accuracy and workflow using existing capabilities
- Preparing and reviewing documentation to be included with product shipments
- Completing work orders for special projects
- Adding materials and components to shipments from outside of production inventories

**Required Skills and Experience**
- Strong interpersonal skills with ability to communicate with variety of team members
- Proficient with Syspro or other ERP software in a manufacturing environment; especially with inventory control, bill of materials, job management, and sales orders
- Proficient with Microsoft Office
- Familiar with Atlassian Jira and Confluence
- Familiar with mechanical and electronic concepts
- Comfortable with Lean manufacturing language and concepts
- Highly organized, multitasking, and attentive to detail

**Education**

**Benefits of the Job**
- Competitive salary commensurate with experience
- Comprehensive benefits including medical, dental, vision, life and disability
- Paid time off and holidays
- Pension plan

**About Innovasea**
Fueled by leading-edge technology and a passion for research and development, Innovasea is revolutionizing aquaculture and advancing the science of fish tracking to make our oceans and freshwater ecosystems sustainable for future generations. With 275 employees worldwide, we provide full end-to-end solutions for fish farming and aquatic species research - including quality equipment that’s efficient and built to last, expert consulting services, and innovative platforms and products that deliver unrivaled data, information, and insights.

Innovasea is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

No phone calls, no unsolicited third-party recruiters, or agencies, please.

  • Office Administrator and Recruiter

    5 months ago

    Bedford, Canada Eastcore Inc. Full time

    **Office Administrator and Recruiter** **Job Summary** The Office Administrator is responsible for general office administration tasks within our Bedford office. You will play a primary role in ensuring all office administrative functions are coordinated to achieve a high level of productivity within Eastcore Inc. **Responsibilities** General clerical...

  • Medical Office Administrator

    5 months ago

    Bedford, Canada Lifemark Health Group Full time

    **Medical Office Administrator - **Lifemark Physiotherapy Mill Cove **Bedford, NS** **Status**:Casual part-time **Location**:961 Bedford Highway **Schedule**:Mondays, Tuesdays, and Thursdays We are hiring a casual part-time **Medical Office Administrator**! Our Medical Office Administrators are an important part of our team who provide outstanding...

  • Administrative Officer

    6 months ago

    Bedford, Canada PIIC Inc Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such...

  • Office Administrator

    5 months ago

    Bedford, Canada The Brace Space Full time

    We are growing! Orthodontic office seeking an outstanding administrator looking for a long-term career in a great organization. About Us: The Brace Space is an eleven time consumer choice award winning orthodontic office. We are a locally owned and operated clinic and we take pride in delivering exceptional orthodontic care. Led by our Board-Certified...

  • Office Administrator

    5 months ago

    Bedford, Canada The Brace Space Full time

    We are growing! Orthodontic office seeking an outstanding administrator looking for a long-term career in a great organization. About Us: The Brace Space is an eleven time consumer choice award winning orthodontic office. We are a locally owned and operated clinic and we take pride in delivering exceptional orthodontic care. Led by our Board-Certified...

  • Administrative Officer

    5 months ago

    Bedford, Canada MING'S PHOTOGRAPHY LTD. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of...

  • Dental Office Administrator

    6 months ago

    Bedford, Canada Basin View Family Dentistry Full time

    As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and be the first and last point of contact for our amazing patients. This position requires strong organizational skills, the ability to multitask, and excellent communication skills. **Responsibilities**: - Perform administrative tasks such as answering...

  • Administrative Officer

    5 months ago

    Bedford, Canada Jianming Tang Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Assist in the preparation of operating budget and maintain inventory and budgetary controls - Oversee and...

  • Office Administrator

    3 months ago

    Bedford, Canada Keller Williams Select Realty Full time

    **Job Overview** **Duties** - Manage Real Estate Transaction files, check for compliance, and follow up with REALTORS® to ensure complete files. - Be able to communicate effectively and in a timely manner with clients - Aid with training Real Estate Agents on new technology systems available to them - Aid with the onboarding of new Real Estate Agents - Any...

  • Operating Officer

    5 months ago

    Bedford, Canada 3253587 Nova Scotia Limited Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - or equivalent experience **Work setting**: - University or college **Tasks**: - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets,...

  • Office Administrator

    1 month ago

    Bedford, NS, Canada Amazing Space Interiors Full time

    Job Title: Office ManagerWe are seeking a highly organized and detail-oriented Office Manager to join our team at Amazing Space Interiors.Job SummaryThe Office Manager will be responsible for overseeing and coordinating office administrative procedures, establishing work priorities, and ensuring deadlines are met. This role will also involve administering...

  • Office Administration/receptionist

    5 months ago

    Bedford, Canada Bedford Orthopedic Health Centre Full time

    The case load consists of predominantly private pay clients of all ages, Post Motor Vehicle Collision (MVC), Department of Veterans Affairs clientele and those with sports and various injuries. We do not service Workers Compensation Board (WCB). We are seeking an enthusiastic Office Administrator to join our team. If you are looking for a long term career...

  • Front Office/financial Administrator

    2 months ago

    Bedford, Canada Trim Landscaping Full time

    **About Trim Landscaping!** Trim Landscaping is a full-service landscaping company that provides commercial and large-scale high-end residential landscaping services in Nova Scotia. We are continually growing and are looking to add a Front Office/Financial Administrator to our team in Bedford! We have done premier maintenance and design-build landscape...

  • Operations Officer

    5 months ago

    Bedford, Canada SATONYING MANAGEMENT LTD. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 1 year to less than 2 years **Work setting**: - University or college - Construction company **Tasks**: - Implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Operations Officer

    1 month ago

    Bedford, Canada SATONYING MANAGEMENT LTD. Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 40 hours per week - Education: - Expérience: **Education**: - College/CEGEP **Work setting**: - University or college - Construction company **Tasks**: - Implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are...

  • Office Administration/receptionist

    5 months ago

    Bedford, Canada Bedford Orthopedic Health Centre Full time

    The case load consists of predominantly private pay clients of all ages, Post Motor Vehicle Collision (MVC), Department of Veterans Affairs clientele and those with sports and various injuries. We do not service Workers Compensation Board (WCB). If you are looking for a long term career and a steady income, surround yourself with friendly therapists in a...

  • Office Administration/receptionist

    5 months ago

    Bedford, Canada Bedford Orthopedic Health Centre Full time

    The case load consists of predominantly private pay clients of all ages, Post Motor Vehicle Collision (MVC), Department of Veterans Affairs clientele and those with sports and various injuries. We do not service Workers Compensation Board (WCB). If you are looking for a long term career and a steady income, surround yourself with friendly therapists in a...

  • operations officer

    5 months ago

    Bedford, Canada SATONYING MANAGEMENT LTD. Full time

    Work Term: PermanentWork Language: EnglishHours: 40 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 yearsWork settingUniversity or collegeConstruction companyTasksImplement new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • operations officer

    5 months ago

    Bedford, Canada SATONYING MANAGEMENT LTD. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation: Expérience: EducationCollege/CEGEPWork settingUniversity or collegeConstruction companyTasksImplement new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Office Administrator/bookkeeper/dispatch

    6 months ago

    Bedford, Canada ATLANTIC FRIEGHTLINE LIMITED Full time

    Job description - along with filling in for the office manager/dispatcher during vacations/time off **Responsibilities**: - Record day to day financial transactions - Book freight shipment through an electronic software. - Process accounts receivable - Make Collection call - Answer phone calls - Filling **Requirements**: - Proven bookkeeping experience -...