Manager, Property Administration

4 months ago


Richmond Hill, Canada Oxford Properties Full time

Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
The Manager, Property Administration is responsible for overseeing the team of Property Administrators at Upper Canada Mall and Hillcrest Mall. They will provide oversight in the areas of accounting, reconciliation, and lease administration supporting the Director and General Manager. The primary focus is supporting the team of Property Administrators in the areas of accounts receivables, arrears control, lease administration, attending to internal and external correspondence, liaising with tenants to resolve account issues, and preparing summaries and reports for Management Information at the site and head office level.
**As a member of this team, you will be responsible for**:
Management
Maintain an overall focus on the customer and employee experience,
Foster a culture of collaboration, innovation, employee empowerment and development, inclusion and diversity amongst the Property Administration team,
Ensure the Property Administration team is updated on all procedural changes and are adhering to policies and procedures,
Complete and review annual development plans on a regular basis per company guidelines. Provide feedback to assist in the development of staff skills on a continuous basis,
Manage staff performance to expectations and established standards,
Recognize and reward for exemplary performance when it occurs,
Accounts Receivable
Provide support and direction to the Property Administration teams to ensure:
all rents due under the lease and general invoices for all business units are collected,
collection procedures regarding past due rent(s) and account balances are initiated; placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s),
daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards are processed,
accounts are analyzed to identify short payments and follow up with tenants,
construction and security deposits are tracked and refunds issued when required,
Lease Administration
Manage building, floor and unit reconciliations ensuring there are no integrity issues,
Support the Property Administration team with set-up of tenant leases, recurring billings, sales overages, and legal clauses as required by lease administration policy,
Ensure utility and construction invoices are billed, Property Administrator to bill utility invoices and construction invoices,
Support the set-up of storage license agreements into JD Edwards,
Oversee budgeting, quarterly reforecast and monthly revenue accruals as required,
Reporting
Work with Property Administration team to prepare monthly over 90 days Accounts Receivable report on balances.
Provide updates to General Manager and Property Manger those outstanding accounts which require escalation as well as those that should be considered for bad debt provision or write-off,
Lead meetings as required to discuss outstanding accounts and action plan to settle accounts,
Provide analysis on budget/reforecast variances,
Other
Work on other duties and/or special projects as assigned
Building relationships with tenants and vendors
**To succeed in this role, you have**:
Must have a post-secondary education in a related field (i.e. Business Administration or Accounting)
2+ years previous experience; Retail environment preferred
Previous experience using JD Edwards is considered a strong asset
Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
Strong communication and interpersonal skills, and a team player
Enthusiastic and eager to learn
Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.


  • Property Manager

    2 weeks ago


    Richmond Hill, Canada ICON Property Management Full time

    **Position Title**: Property Manager **Location**: Toronto, ON **Salary Range**: TBD ICON Property Management is a well-established property management firm serving the Greater Toronto Area. We are currently seeking a Property Manager in Richmond Hill to join our team. Reporting to the District Regional Director, you will be responsible for providing...


  • Richmond Hill, Canada Times Property Management Inc. Full time

    **About Us** Times Property Management Inc is a privately-held property management company located in Richmond Hill, ON and serving the Ontario Market. Founded in 1989, we specialize in the management of high-rise residential and mixed-use condominiums. We are dedicated to providing exceptional property management services to our clients, ensuring the...


  • Richmond Hill, Canada Yellow Brick House Full time

    _**Property Maintenance Administrator**_ **About Yellow Brick House** Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, transitional housing support, and public education...

  • Property Administrator

    6 months ago


    Richmond, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Property Manager Admin

    6 months ago


    Forest Hill, Canada The Forest Hill Group Full time

    **Job Summary**: Are you passionate about creating vibrant communities where residents feel truly at home? Do you excel in administrative roles, ensuring smooth operations and exceptional service delivery? If so, we want you to join our team as a Residential Property Manager Admin! We are seeking a skilled and experienced Property Manager Admin to oversee...

  • Property Administrator

    3 months ago


    Richmond, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....


  • Richmond Hill, Canada Connium Management Inc. Full time

    Individual with property management or building maintenance experience required - Individual with Mechanical or engineering knowledge an asset - Good working ethics, positive attitude and professional knowledge in budget planning and financial reporting - Excellent oral and written communication skills - Exceptional organizational, problem-solving, and...

  • Property Administrator

    6 months ago


    Richmond, Canada Tungsten Assets Management Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Work setting**: - Property management companies **Tasks**: - Negotiate or approve rental or lease of properties on behalf of property owner - Ensure terms of lease agreements are met - Prepare and administer contracts for property services, such as maintenance -...


  • Richmond, Canada Noble & Associates Property Management Full time

    *Job Summary* *Duties* - Perform data entry, typing, and proofreading tasks - Assist in organizing and maintaining office files and records - Utilize Microsoft Suite for various administrative tasks - Support with general administrative duties as needed *Qualifications* - Previous experience in an administrative role is preferred - Proficiency in...

  • Property Administrator

    2 months ago


    Richmond, Canada 230715 Holdings Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset - **Tasks**: - Ensure terms of lease agreements are met - Prepare and administer contracts for property services, such as maintenance - Co-ordinate implementation of repairs, maintenance and renovation - Monitor progress and cost of work for property owners - Compile...

  • Property Administrator

    6 months ago


    Richmond, Canada 230715 Holdings Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Ensure terms of lease agreements are met - Prepare and administer contracts for property services, such as maintenance - Co-ordinate implementation of repairs, maintenance and renovation - Monitor progress and cost of work for property owners - Compile...


  • Richmond, Canada 230715 Holdings Ltd. Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Ensure terms of lease agreements are met - Prepare and administer contracts for property services, such as maintenance - Co-ordinate implementation of repairs, maintenance and renovation - Monitor progress and cost of work for property owners -...

  • Property Administrator

    4 months ago


    Richmond, Canada 230715 Holdings Ltd. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Ensure terms of lease agreements are met - Prepare and administer contracts for property services, such as maintenance - Co-ordinate implementation of repairs, maintenance and renovation - Monitor progress and cost of work for property owners - Compile...


  • Richmond, Canada Dorset Realty Group Full time

    As one of B.C.’s largest locally owned and operated property management companies, Dorset Realty Group has been providing Property Management and Real Estate services to the Lower Mainland since 1975. Our ever-growing portfolio offers much opportunity for growth and advancement for driven individuals. Dorset is currently seeking a full-time **Commercial...


  • Richmond Hill, Canada Sterling Karamar Property Management Part time

    PurposeResponsible that the physical condition of the property is maintained to the SKPM standards. Responsible for all facilities service, repairs and leasing. Operate within our standards of safety, high quality customer service and efficient operations.Tenant RelationshipsMain Responsibilities and ActivitiesMaintain strong relationships with the tenants...

  • property administrator

    7 months ago


    Richmond, Canada 230715 Holdings Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksEnsure terms of lease agreements are metPrepare and administer contracts for property services, such as maintenanceCo-ordinate implementation of repairs, maintenance and renovationMonitor progress and cost of work for property ownersCompile and maintain records on operating...

  • property administrator

    7 months ago


    Richmond, Canada 230715 Holdings Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksEnsure terms of lease agreements are metPrepare and administer contracts for property services, such as maintenanceCo-ordinate implementation of repairs, maintenance and renovationMonitor progress and cost of work for property ownersCompile and maintain records on...

  • Tse - Property Manager

    6 months ago


    Richmond Hill, Canada TSE Full time

    **Reports to**: President, TSE **Summary**: The Property Manager advises and executes the decisions of the syndicate of co-ownership's board of directors. He/she manages the day-to-day operations of the building, interacts with co-owners and maintenance service providers, while ensuring the financial health of the syndicate. The employee will need to be...


  • Richmond, British Columbia, Canada Western Rental Property Management Full time

    About This RoleWe are seeking a highly skilled administrative assistant to join our team at Western Rental Property Management. As an administrative assistant, you will play a key role in supporting our real estate operations.


  • Richmond Hill, Canada Municipal Property Assessment Corporation Full time

    Date: Nov 8, 2024- Location: Richmond Hill, ON, CA- Type of Position: Permanent ( Standard Req Only)- Type of Position: - Number of Positions: 1- Salary Min: $108,208.00- Salary Max: $135,259.00- Description: - Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work...