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Property Maintenance Administrator
7 months ago
_**Property Maintenance Administrator**_
**About Yellow Brick House**
Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, transitional housing support, and public education programs.
**PROFILE**:
Reporting to the Business Manager, the Property Maintenance Administrator is responsible for overseeing common maintenance issues across multiple properties, performing minor repairs as well as recommending and working with contractors for infrastructure and renovation projects.
This position will address a host of common property issues, such electrical, plumbing and heating. This position is responsible for ensuring compliance with various building and safety regulations.
**RESPONSIBILITIES**:
**The major responsibilities of this position include, but are not limited to**:
**Maintenance and Administration**:
- Maintain schedule of required monthly and annual inspections and arrange for inspections to take place.
- Maintain contact list of primary trades people for security system, fire safety and maintenance.
- Coordinate all maintenance-related and capital improvement activities within all properties.
- Initiating, performing & overseeing approved maintenance projects.
- Perform repairs and routine property inspections.
- Oversees the general maintenance and cleanliness of the properties.
- Develop scopes of work for small improvements/services and seek out qualified contractors to provide quotation.
- Develop and maintain relationships with vendors, negotiating pricing, collaborating on approved vendor list, and keeping vendor list updated.
- Coordinate and oversee trades people/contractors, inspecting work and monitoring quality of work and ensuring work carries out in accordance with and building/license and statutory requirements.
- Respond to repair and maintenance requests in a timely fashion.
- Ensure health and safety standards of all facilities are met.
- Schedule and participate in regular fire drills.
- Respond to emergency calls when directed by the manager.
- Train maintenance volunteers and assign them to appropriate tasks.
- Keep accurate records of all maintenance problems and repairs at all locations.
- Keep up to date record of purchase dates of major equipment i.e., HVAC.
- Record any health and safety issues and how they were resolved.
- Escalate complaints, violations, and compliance issues to Management.
- Ensure the grounds are maintained.
- Other duties as required.
- **Engagement **_
**Communicate fully and openly with supervision; keeping supervisor fully informed of relevant client and staff member information, at all times.**
- Active positive participation in regular team meetings
- Maintain a positive approach and a professional manner at all times.
- Keeps up-to date on issues relating to gender-based violence and evidence-based practices for intervention as it pertains to woman and children.
- Maintain community awareness of Yellow Brick House programs throughout York Region
- Acts as a Brand Ambassador for the Yellow Brick House
- Participates in internal/external committees as required.
- Attends training sessions as required.
- Works in a team environment; provides support and information to team members and assists other staff when required.
- Fosters and maintains an anti-oppression working environment.
**HEALTH AND SAFETY RESPONSIBLITIES**:
- Follow the duties and responsibilities specified under the Occupational Health & Safety Act Sections 28.
- Ensure all safety and non-safety rules and regulations are followed.
- Ensure adherence to established safety, quality, and housekeeping standards.
- Attends Environmental Health and Safety training.
- Adhere to Yellow Brick House health and safety, environmental, and quality standards, policies and procedures.
- Report any known hazard, defect, incident or compliance issue to the employer or supervisor.
- Understand BILL 132 and 168 and uphold the policies that prohibit domestic violence, workplace violence, sexual harassment and harassment in the Workplace.
**PERFORMANCE MEASURES**:
- Accurate Documentation
- No major compliance issues.
- Work turnaround time.
**QUALIFICATIONS & SKILLS**:
- Highschool Diploma or GED Certificate
- Vocational or Trade school Certification Preferred
- Comprehensive knowledge of plumbing, heating, HVAC, and electrical systems.
- Comprehensive knowledge of the Occupational Health and Safety Act, Building Code Act, Fire Safety Code, etc.,
- Knowledge of general maintenance processes and methods.
- Working knowledge of tools, common appliances, and devices
- Experience with using power and hand tools.
- A current police vulnerable sector screening (VSS) is required.
- All staff are required to be fully vaccinated and provide copy of the vaccination.
- Familiar and comfortable with technology-assisted platforms, speci
