Office Coordinator

2 months ago

Collingwood, Canada Parkbridge Lifestyle Communities Full time

**OFFICE COORDINATOR, COLLINGWOOD, ON**

With community and collaboration at our core, working at Parkbridge is not just a job—it’s an experience

We strive to embody our corporate values of Community, Authenticity, Respect, and Excellence in our relationships with colleagues, customers, and business partners and are looking for individuals with focus, ambition, and drive to join our team.

This role provides customer service and office coordination for our Collingwood Corporate Office. You will be reporting to the Regional Manager, Property Operations.

This position is on-site and will require work hours of Monday to Friday from 8:30am until 5:00pm.

**What people say about you**:
You are enthusiastic and helpful. You enjoy providing the best possible customer service experience. You have a professional demeanor and maintain a high-level of professionalism at all times.

**What you will be doing**:

- Providing information and helpful advice to external customers via telephone, online or in-person. Forwarding information to appropriate functional groups
- Conducting reception duties, greeting, and receiving people at the door, answering the main phone line.
- Coordinating access FOBs for the building, locked key box and dealing with the automatic door system and security.
- Liaising with staff, both on-site and from other regional offices, assisting with various tasks including booking rooms, copying, scanning, filling, assisting with events and activities.
- Co-ordinating incoming and outgoing post, arranging couriers, distributing incoming faxes, and scanning cheques and mail as necessary.
- Providing Health and Safety acknowledgements for the Collingwood office, updating H& S board
- Conducting bank deposits as required
- Coordinating repairs and supplies for the copiers and postage machine.
- Maintaining an office contact list and the “Manager” group on outlook.
- Keeping a running inventory of office supplies, organizing and ordering ensuring are always available. This includes office, bathroom, and kitchen supplies as well as coffee and snacks.
- Arranging for shredding and document storage retrieval and pickup (Shred IT and Iron Mountain).
- Creating and submitting business card orders for properties and corporate employees as well as name plates.
- Point of contact for external vendors, with relation to the office. Coordinating with internal staff and maintaining key distribution.
- Creating requisitions and receiving POs in Workplace for administrative goods and services.
- Controlling the Shore to Slope communication portal,
- Reporting on any building deficiencies in a timely manner, coordinating building issues with building supervisor and manager.
- Undertaking general administration tasks, including mail merge, document preparation, assisting in large print and collation jobs.

**Skills & Abilities**:

- Proficient in Microsoft Office including Outlook, Excel and Word.
- Excellent time management and multitasking skills and the ability to prioritize tasks with mínimal supervision.
- High level of sound and independent judgement, reasoning, and discretion.
- Excellent problem solving, critical thinking and organizational skills.
- Help problem solve with customers over the phone, online and in person
- Detailed oriented and takes pride in ability to produce quality documents quickly and to company
- Reliable transportation is essential.

**Education and/or Experience**:

- High school diploma or general education degree (GED); or equivalent combination or education and experience.
- 1-2 years related customer service experience.
- Prior knowledge in real estate, retirement communities or campgrounds is an asset

**About Parkbridge**:
Headquartered in Collingwood, Ontario, Parkbridge is Canada’s leading operator, developer, and owner of more than 60 residential land lease communities and 35 recreational RV resort communities across the country.

Parkbridge enriches the lives of Canadians by enabling families to buy a home, couples to downsize their home, and vacationers to enjoy time at recreational RV resorts. Parkbridge manages and continually invests in the properties it owns and operates, creating a relationship with our customers and vibrant communities with quality amenities.

Homeownership is out of reach for many Canadians. Parkbridge provides an affordable homeownership option through land lease, which allows people to purchase a home outright without buying the land on which it sits. This fills a gap in the real estate market between rental and freehold homes.

Homeowners maintain and build equity in their homes, while having access to professionally managed shared infrastructure, services, and amenities. It’s an ideal option for people who want to enter the housing market, or those looking to downsize.

Parkbridge makes residential and recreational communities exceptional.

  • Office Administrator

    23 hours ago

    Collingwood, Canada Peakminds Psychology Services Full time

    Work Hours: 5-10 hours per week $20-35 Work Location: Mississauga or Brampton. **Responsibilities Summary**: Maintain office supplies and inventory, ensuring availability of necessary items and coordinating purchases when needed. Organize and schedule meetings, appointments, and events, including coordinating calendars and sending out meeting...

  • Office Administrator

    23 hours ago

    Collingwood, Canada Collingwood Dentistry Full time

    **Welcome to Collingwood Dentistry** Collingwood Dentistry offers a state-of-the-art facility and a dental office practicing laser dentistry in Simcoe County; we are diverse, innovative, and passionate about the care of our patients. Collingwood Dentistry is a great place to launch and grow a new career with various rewarding and challenging opportunities....

  • Operations Coordinator

    2 days ago

    Collingwood, Canada Sazerac Company Full time

    Sazerac Company Overview: Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning...

  • Locate Coordinator

    2 months ago

    Collingwood, Canada HDP Network Solutions Full time

    **Locate Coordinator** HDP Network Solutions Inc. is a telecommunications construction and material distribution company based out of Fergus Ontario. HDP specializes in turnkey FTTx fibre optic network deployments on behalf of our ISP partners while also supplying the required materials to construct these networks. HDP Network Solutions Inc. is one of...

  • Booking Coordinator Manager

    2 months ago

    Collingwood, Canada Collingwood Dentistry Full time

    **Welcome to Collingwood Dentistry** Collingwood Dentistry offers a state-of-the-art facility and is the only dental office practicing laser dentistry in Simcoe County; we are diverse, innovative, and passionate about our patients' care. With various rewarding and challenging opportunities, Collingwood Dentistry is a great place to launch and grow a new...

  • Treatment Coordinator

    2 weeks ago

    Collingwood, Canada DDS Dentistry in Dufferin & Simcoe Full time

    Are you sincere and caring? Would you like working in a positive, enjoyable atmosphere where you can feel proud of the work you do? If so, look no further. We are a caring family dental office, located in Collingwood, Ontario, with a wonderful patient base, and an enthusiastic dental team dedicated to quality care. We are looking for a Dental Treatment...

  • Project Coordinator

    2 weeks ago

    Collingwood, Canada Munro Luxury Pools & Spas Inc Full time

    The Project Coordinator (PC) will run, administer and organize all project activities in cooperation with and under the direction of the Construction and Landscape Project Managers of a fast growing pool installation company. Located in Collingwood, Ontario **Requirements**: - 1-3 years of experience in project coordination / management in a related...

  • Program Coordinator

    5 days ago

    Collingwood, Canada EcoLogic Energy Advisors Full time

    Do you want to support the transition to a net-zero emissions future and learn from a highly experienced team? EcoLogic Energy Advisors is looking for a friendly, proactive, organized and detail-oriented Program Coordinator to join our team. About EcoLogic Energy Advisors At EcoLogic Energy Advisors we help people make impactful home energy retrofit...

  • Booking Coordinator/sales

    4 days ago

    Collingwood, Canada Collingwood Dentistry Full time

    **Welcome to Collingwood Dentistry** Collingwood Dentistry offers a state-of-the-art facility and is the only dental office practicing laser dentistry in Simcoe County; we are diverse, innovative, and passionate about our patients' care. With various rewarding and challenging opportunities, Collingwood Dentistry is a great place to launch and grow a new...

  • Wholesale Business Coordinator

    1 week ago

    Collingwood, Canada Dags & Willow Full time

    THIS IS AN IN-PERSON JOB LOCATED IN COLLINGWOOD ONTARIO. PLEASE DO NOT APPLY IF YOU ARE NOT CURRENTLY LIVING WITHIN COMMUTING DISTANCE. **Overview**: Dags & Willow is an iconic fine cheese and gourmet food store located in an historic building in downtown Collingwood. In addition to offering the widest selection of Artisanal Cheeses in the area, we also...

  • Customer Service Coordinator

    3 days ago

    Collingwood, Canada Georgian Triangle Humane Society Full time

    **Position: Customer Service Coordinator** **Reports To: Manager of Finance** **Date Reviewed: April 17, 2024** **Position Summary**:Reporting directly to the Manager of Finance, this role is designed for someone who loves people and animals, who sees the bigger picture and knows what it takes to engage people in a meaningful way. This role is responsible...

  • Global Sales Coordinator

    3 weeks ago

    Collingwood, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **POSITION TITLE**: Global Sales Coordinator (Capital Equipment) **LOCATION**: Collingwood Downtown MacLean Engineering is looking for a skilled and experienced **Sales Coordinator **to join our growing team in **Collingwood, ON**. If you are looking to be challenged, valued, and rewarded with a competitive compensation package in a dynamic work...

  • Global Sales Coordinator

    5 days ago

    Collingwood, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **POSITION TITLE**: Global Sales Coordinator (Capital Equipment) **LOCATION**: Collingwood Downtown MacLean Engineering is looking for a skilled and experienced **Sales Coordinator **to join our growing team in **Collingwood, ON**. If you are looking to be challenged, valued, and rewarded with a competitive compensation package in a dynamic work...

  • Office Manager

    2 months ago

    Collingwood, Canada The Pool Chemists Full time

    Must have an excellent grasp on the English language. Proficient with online tools: Zoom, Google Drive, Google Meets, Google Drive, Dropbox. Daily Duties: - Answer inbound calls (9am-5pm M-F). - Promote and provide quotes for pool maintenance and open/closings. - Coordinate with the install team for liner replacements. - Manage schedules for 2 techs...

  • Accounts Receivable Coordinator

    2 weeks ago

    Collingwood, Canada C.F. Crozier & Associates Inc. Full time

    **Who are we?** We are an employee-owned, award-winning land development consulting firm full of entrepreneurial, energetic, and caring individuals, who collaboratively contribute to the success of Crozier and our clients. Our purpose is to foster an exceptional workplace where talent flourishes, people thrive, and lives transform. We provide services in...

  • Digital Campaign Coordinator

    2 months ago

    Collingwood, Canada Georgian Triangle Humane Society Full time

    **Details**:Permanent, full-time (40 Hours weekly), hybrid work environment requiring the ability to work from home, onsite at the GTHS Animal Centre and occasionally other in person meetings in the community.** The GTHS envisions a community that is compassionate and caring towards pets and each other. At the GTHS, we are passionate about solving the...

  • Repair Coordinator

    1 week ago

    Collingwood, Canada CSN Blue Mountain Full time

    _**Drive Your Career, Accelerate Your Success!**_ Come be part of our story. **CSN Blue Mountain** located in **Collingwood, Ontario** is seeking an experienced **Repair Coordinator (Estimator).** Lift Auto Group owns and operates multiple CSN Collision Centre’s across Canada, and we have opportunities across our network which means you can choose where...

  • Sales and Events Coordinator

    5 days ago

    Collingwood, Canada Living Water Resorts Full time

    This position is an integral part of the Group Sales and Events team and works closely with banquets, kitchen and the rooms division departments at the resort to ensure the successful execution of all events. The person will have a passion for event planning, guest service and setting the team up for success. JOB DUTIES INCLUDE: - Overseeing the sales file...

  • Sales and Events Coordinator

    3 days ago

    Collingwood, Canada Living Water Resorts Full time

    Living Water Resorts prides itself in its people and is committed to attracting and retaining the best talent. From part-time to full-time jobs, seasonal, co-operative education experiences to Leadership positions, Living Water Resorts offers you the perfect place to build your resume. This position of an integral part of the Group Sales and Events team and...

  • Medical Staff Coordinator

    1 month ago

    Collingwood, Canada Collingwood General and Marine Hospital Full time

    **CAREER OPPORTUNITY** Medical Staff Coordinator 2023-184 **Choose Collingwood General & Marine Hospital**: Explore a role with Collingwood General & Marine Hospital (CGMH) and live your ideal lifestyle. Located on the shores of Georgian Bay, you have the opportunity to enjoy the 4-season recreational community. **Corporate Culture**: At Collingwood...