Executive Assistant

7 months ago

Vancouver, Canada BC Pavco Full time

Our vision is to be the global leader in outstanding venues and events with a mandate to generate economic and community benefit for the people of British Columbia through prudent management of public facilities.

At BC Pavilion Corporation (PavCo), we work to create unforgettable moments, world-class experiences and stronger connections to community, industry and culture.
PavCo is the owner and operator of two of Canada’s premier venues for events, BC Place Stadium and the Vancouver Convention Centre. We are hiring an Executive Assistant to provide support to PavCo’s Chief Operating Officer (COO).
As Executive Assistant to the Chief Operating Officer, you will take on a key supporting role with a high level of responsibility and impact. You will be responsible for ensuring the smooth running of the office. We are looking for someone who is outrageously well organised, genuinely loves problem solving (how can the COO actually be in three places at once?) and enjoys working with people. First and foremost, we want someone to have real enthusiasm for the role and an interest in our organization.

**WHAT YOU WILL DO**:

- Manage COO’s priorities and deadlines with exceptional organization skills and calendar management, including scheduling and organizing multi-party meetings
- Manage appointments, phone calls and general inquiries
- Plan and coordinate internal and external meeting invitations and meeting logistics
- Draft and prepare correspondence, reports and presentations, including proof-reading and editing
- Assist with preparation for meetings, events & projects
- Monitor project progress, track key milestones and provide regular updates
- Record, issue and track minutes of meetings as necessary
- Coordinate travel arrangements as required and complete appropriate documentation, approvals forms, and reconciliation of expenses
- Develop and maintain strategies to cultivate relationships with key contacts including existing and prospective clients, stakeholders, and industry partners
- Develop and maintain a liaison with suppliers and contractors; provide informational support.
- Assist with special events, such as staff meetings, and other project work
- Work closely with other Executive Assistants to coordinate daily activities, events, and meetings
- Liaise with the other departments as necessary for joint projects, ongoing communication and sharing of information and resources
- Share reception duties including couriers and mail with other administrative professionals in office
- Working independently with a high level of professionalism, confidentiality, judgment and discretion

**WHAT YOU WILL BRING**:

- Excellent interpersonal skills to build relationships with internal and external stakeholders
- Ideally, a minimum level of education required is a Diploma in Business, Hospitality, or Event Management
- Minimum three years’ experience of relevant work experience supporting senior level executives. A combination of education and experience will be considered
- Excellent communication skills at all levels, both written and verbal
- Able to produce high quality documentation and presentations.
- Able to work autonomously and use your own initiative and make good judgement decisions.
- Discreet and able to handle highly confidential and sensitive information
- Excellent IT skills
- Proven self-starter who thrives in a fast-paced and challenging environment with shifting priorities; ability to handle deadlines
- Flexibility in regards to work tasks, as well as working hours in order to meet the demand of competing schedules and fluctuating pace of daily activities
- Working knowledge of the Ungerboeck Event Business Management Systems (EBMS) or a general central reservations system is an asset

**WHAT WE OFFER**:

- Hybrid model (For eligible positions)
- Competitive salary
- Excellent benefits and a strong government pension plan
- Interesting projects
- Supportive team
- Career growth

**HOW TO APPLY**:
At PavCo, we are an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace. All qualified applicants, regardless of race, colour, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.

  • Executive Chef Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Executive Exchange Hotel Full time

    Job Description:We are seeking an experienced Sous-Chef to join our culinary team at Executive Exchange Hotel. This is a permanent position requiring 2 years of experience in a similar role.Responsibilities:Estimate food costs, labour costs and supplies for events.Maintain accurate records of food consumption, sales and inventory.Analyze operating costs and...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Best Buy Full time

    Are you a master at juggling intricate schedules and orchestrating seamless communication between external and internal stakeholders? Are you ready to step in to provide top-notch administrative support to our dynamic eCommerce technology leadership team? If so, then the executive assistant role at Best Buy Canada is one for you! As an executive assistant...

  • Executive Assistant

    1 month ago

    Vancouver, Canada Canfor Full time

    **Posting ID**: - 27517 **Position Type**: - Regular **City**: - Vancouver, BC, Canada **Location**: - Vancouver H/O - Canfor/CWPM_1000 You’re a proactive, team-oriented Executive Assistant with a keen eye for detail, solid organizational and event management skills. You’re also adept at providing support to Executives, as this role reports to...

  • Executive Assistant

    4 months ago

    Vancouver, Canada Stardust Group of Companies Full time

    This is not your traditional boring EA job. **Duties**: - Manage executives' calendars and schedule meetings. - Perform clerical duties such as data entry, taking notes, filing, and document preparation - Provide exceptional customer service to internal and external stakeholders - Maintain confidentiality of sensitive information - Coordinate travel...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Great Canadian Railtour Company Ltd Full time

    **Purpose** The Executive Assistant is responsible for performing various administration and liaison functions in a professional, confidential, timely, and accurate manner. This role strongly contributes to the success of select departments through ensuring the departments run as effectively and efficiently as possible and allowing the executive to focus on...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Concord Pacific Developments Corp. Full time

    **Executive Assistant - **Concord Pacific** Concord Pacific Developments Corp is Canada’s largest master-planned community builder. It was formed in 1987 to develop Concord Pacific Place on the former Expo lands in downtown Vancouver, Canada. Concord has not only transformed the Concord Pacific Place Vancouver skyline, we have also built the second...

  • Executive Assistant

    1 month ago

    Vancouver, Canada Canfor Full time

    You’re a proactive, team-oriented Executive Assistant with a keen eye for detail, solid organizational and event management skills. You’re also adept at providing support to Executives, as this role reports to our Executive Vice President of Canadian Operations, providing administrative support ensuring the smooth and efficient operations of their daily...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Humane Solutions Inc Full time

    **Job Title**: Executive Assistant - Business Administration and Development **About Us**: Join Humane Solutions, an award-winning leader in the pest control industry. We are known for our innovative solutions and commitment to excellence. As we continue to grow, we are seeking a versatile and dynamic Executive Assistant to streamline our business...

  • Executive Assistant

    6 months ago

    Vancouver, Canada 8bit Full time

    **About Us**: We connect people face-to-face with brand stories in order to create authenticity and establish long-term relationships that then translates to measurable results. Whether your brand is growing, unveiling, or transforming, we’ll deliver a mic drop moment that makes people care enough to talk about it. **What are we looking for?** We are...

  • Executive Assistant

    7 months ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Executive Assistant** **JOB SUMMARY** The Executive Assistant is responsible for providing confidential administrative support to the Executive Director in all aspects of Villa Cathay Care Home’s (VCCH) operations to achieve organizational goals. This role reports directly to the Executive Director and work closely with the Leadership Team and on a...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Corinex Communications Full time

    **About Corinex**: As a result of global decarbonization, prosumers are enabled to generate and consume electricity from distributed energy resources (DERs: renewable energy, EVs, heat pumps, and batteries), thereby changing the way electricity is generated and distributed. This new form of decentralized electricity generation and consumption causes...

  • Executive Assistant

    8 months ago

    Vancouver, Canada Victoria Netwitt Full time

    Victoria Newitt Recruitment  has been retained by our 'Client'  to search for an Executive Assistant .   We are looking for an enthusiastic individual to provide effective and pro-active executive assistance to the Executive Vice President & COO. The ideal candidate will be experienced in handling a wide range of administrative and executive support...

  • Executive Assistant, Executive Experience

    2 weeks ago

    Vancouver, Canada Aritzia Full time

    THE TEAM The mission of the Executive Experience Department is to maximize our Executive’s productivity and efficiency through offering best-in-class executive support. THE OPPORTUNITY Aritzia is growing and our Executive Experience team is growing with it. This is a unique opportunity to be part of the team responsible for supporting Aritzia’s...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Aquilini Group Full time

    **Position**:Executive Assistant **Department**:Aquilini Executive Office **Reports to**:Ownership **COMPANY PROFILE**: Aquilini Group is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and operates an international real estate...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Envisio Full time

    Envisio is one of Western Canada's fastest-growing software companies, recently named as a Top 10 International GovTech company. We believe that trusted public agencies create thriving communities and we help our customers to build trust by partnering with them to make their vision a reality and their performance transparent.This is achieved through...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada KLAY NELSON FINANCIAL SERVICES INC Full time

    We are seeking an experienced Executive Assistant to join our team at KLAY NELSON FINANCIAL SERVICES INC. This role is a great opportunity for individuals who enjoy administrative work and want to take on new challenges.Job Description:The Executive Assistant will be responsible for providing administrative support to our management team, including...