Accounts Payable Administrator

7 months ago

Hamilton, Canada Walters Group Inc Full time

Walters Group is a family-owned steel construction company that designs, fabricates, and constructs unique and complex commercial and industrial projects throughout North America. With over 65 years of experience, Walters ensures high quality results through our passion and commitment to every project. Our head office is located in Hamilton and we have multiple fabrication plants in Hamilton, Stoney Creek and Princeton. As Walters grows and expands into new markets, we are seeking to welcome aspiring and driven individuals to our team who share our passion, vision, and values._
- At Walters, we build history, and we are incredibly proud of our projects, to name a few - Tim Hortons Field in Hamilton, ON, the Burgoyne Bridge in St. Catharines, ON, The Bow in Calgary, AB, and the Canadian Museum of Human Rights in Winnipeg, MB._
- We're consistently ranked among the best companies to work for, including Canada's Best Managed and Great Place to Work Certified. We're committed to supporting and developing our teams. We also ensure a positive, safe, collaborative work environment with ample personal and career development opportunities._
- If you want to be a part of our team - read on and apply. Even if you feel like you don’t meet all criteria, please give it a shot, and still apply._

**About the Position**:
The Accounts Payable Administrator is responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The Accounts Payable Administrator will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, expenses, and any other accounting transactions related to Accounts Payable.

Responsibilities include but not limited to:

- Collects the required documentation (invoices, packing slips, and purchase orders) needed in order to match prior to making a payment.
- Organizes the required documentation by purchase order number ensuring each invoice and packing slip matches the corresponding purchase order.
- Compares invoices and packing slips with purchase orders to ensure that the amounts ordered were received and that the correct amounts for the purchase were billed.
- Ensures that invoices/packing slips/ purchase orders that have been matched are delivered to the Senior Accounts Payable Administrator in a timely manner in order to ensure payment is made accordingly.
- Prepares reconciliation of accounts by identifying product that was received based on the packing slips.
- Verifies unit prices, descriptions, unit weights, and quantities and identify potential reasons for any discrepancies (i.e. product was backordered) in order to ensure accurate payment of the products.
- Determines any discrepancies between documents and contact the corresponding representative (as indicated by department) with regards to the difference.
- Assesses the documents to determine if a credit is required due to overbilling, or if goods are returned to the supplier (based on reject notice). In cases of overbilling the supplier must be contacted so that a credit note can be issued.
- Assesses credit notes for the accurate amount and attach to the corresponding invoice.
- Manages the folders for Praxair and Courier services ensuring invoices match up with the delivery receipts.
- Contacts vendors, requesting signed delivery slips for third party deliveries.
- Requests from purchasers P.O numbers, signed delivery slips, and price discrepancies not submitted.
- Special projects and tasks as assigned to support the Finance department.

**Work Location**:

- Hamilton, ON. (Head Office).

**Position Requirements**:

- College or University degree in Account or a related field.
- Minimum of 2 years experience in accounting department processing accounts payable.
- Knowledge of and ability to operate and manage computerized financial, & payroll information systems, spreadsheet and Microsoft Office Suite.
- Understanding of relevant legislative and regulatory policies and procedures.
- Organizational skills.
- A team player; one who can interrelate and operate effectively with peers and other associates within a collegial, yet demanding, work environment.
- Interpersonal Skills.
- Analytical and Problem Solving Skills.
- Attention to detail and high level of accuracy.
- Decision making Skills.
- Effective verbal, written and listening skills.

**Compensation Package**:

- Negotiable salary based on experience.
- Vacation.
- Paid sick and Bereavement leaves.
- Flexible extended health and dental care packages.
- Employee Assistance Program.
- RRSP Matching.
- Profit Sharing.
- Employee Family Scholarship Program.
- Tuition support (Apprentice, Continued Education)
- Values in Action (ViA)
- participating in charity events coordinated by employees. As well as team bonding activities.
- Walters Group is committe

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