Accounts Payable Administrator

6 months ago

Hamilton, Canada Walters Group Inc Full time

Walters Group is a family-owned steel construction company that designs, fabricates, and constructs unique and complex commercial and industrial projects throughout North America. With over 65 years of experience, Walters ensures high quality results through our passion and commitment to every project. Our head office is located in Hamilton and we have multiple fabrication plants in Hamilton, Stoney Creek and Princeton. As Walters grows and expands into new markets, we are seeking to welcome aspiring and driven individuals to our team who share our passion, vision, and values._
- At Walters, we build history, and we are incredibly proud of our projects, to name a few - Tim Hortons Field in Hamilton, ON, the Burgoyne Bridge in St. Catharines, ON, The Bow in Calgary, AB, and the Canadian Museum of Human Rights in Winnipeg, MB._
- We're consistently ranked among the best companies to work for, including Canada's Best Managed and Great Place to Work Certified. We're committed to supporting and developing our teams. We also ensure a positive, safe, collaborative work environment with ample personal and career development opportunities._
- If you want to be a part of our team - read on and apply. Even if you feel like you don’t meet all criteria, please give it a shot, and still apply._

**About the Position**:
The Accounts Payable Administrator is responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The Accounts Payable Administrator will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, expenses, and any other accounting transactions related to Accounts Payable.

Responsibilities include but not limited to:

- Collects the required documentation (invoices, packing slips, and purchase orders) needed in order to match prior to making a payment.
- Organizes the required documentation by purchase order number ensuring each invoice and packing slip matches the corresponding purchase order.
- Compares invoices and packing slips with purchase orders to ensure that the amounts ordered were received and that the correct amounts for the purchase were billed.
- Ensures that invoices/packing slips/ purchase orders that have been matched are delivered to the Senior Accounts Payable Administrator in a timely manner in order to ensure payment is made accordingly.
- Prepares reconciliation of accounts by identifying product that was received based on the packing slips.
- Verifies unit prices, descriptions, unit weights, and quantities and identify potential reasons for any discrepancies (i.e. product was backordered) in order to ensure accurate payment of the products.
- Determines any discrepancies between documents and contact the corresponding representative (as indicated by department) with regards to the difference.
- Assesses the documents to determine if a credit is required due to overbilling, or if goods are returned to the supplier (based on reject notice). In cases of overbilling the supplier must be contacted so that a credit note can be issued.
- Assesses credit notes for the accurate amount and attach to the corresponding invoice.
- Manages the folders for Praxair and Courier services ensuring invoices match up with the delivery receipts.
- Contacts vendors, requesting signed delivery slips for third party deliveries.
- Requests from purchasers P.O numbers, signed delivery slips, and price discrepancies not submitted.
- Special projects and tasks as assigned to support the Finance department.

**Work Location**:

- Hamilton, ON. (Head Office).

**Position Requirements**:

- College or University degree in Account or a related field.
- Minimum of 2 years experience in accounting department processing accounts payable.
- Knowledge of and ability to operate and manage computerized financial, & payroll information systems, spreadsheet and Microsoft Office Suite.
- Understanding of relevant legislative and regulatory policies and procedures.
- Organizational skills.
- A team player; one who can interrelate and operate effectively with peers and other associates within a collegial, yet demanding, work environment.
- Interpersonal Skills.
- Analytical and Problem Solving Skills.
- Attention to detail and high level of accuracy.
- Decision making Skills.
- Effective verbal, written and listening skills.

**Compensation Package**:

- Negotiable salary based on experience.
- Vacation.
- Paid sick and Bereavement leaves.
- Flexible extended health and dental care packages.
- Employee Assistance Program.
- RRSP Matching.
- Profit Sharing.
- Employee Family Scholarship Program.
- Tuition support (Apprentice, Continued Education)
- Values in Action (ViA)
- participating in charity events coordinated by employees. As well as team bonding activities.
- Walters Group is committe

  • Accounts Payable Administrator

    3 weeks ago

    Hamilton, Canada Altra Construction Rentals Inc. Full time

    ALTRA is seeking an Accounting Clerk to assist in managing our day-to-day accounting requirements. If you are a confident multi-tasker who thrives in a fast-paced, growth-focussed environment, then this job may be a good fit for you. **Responsibilities** - Provide accounting support to the accounting department - Accounts Payable and Accounts Receivable -...

  • Accounts Payable Administrator

    6 months ago

    Hamilton, Canada Zest Communities Inc. Full time

    **Summary** The Accounts Payable Administrator will accurately process vendor payable invoices for payment on a timely basis and will provide consistent and precise coding for accuracy of financial records. **Responsibilities** - Perform full cycle Accounts Payable function precisely an in a timely manner for all entities. - Maintain and update financial...

  • Accounts Payable Analyst

    7 months ago

    Hamilton, Canada Heddle Marine Service Inc Full time

    Working closely with the Accounts Payable Team and the AP & Payroll Supervisor, this is a great opportunity for a capable and energetic individual to support a growing company’s operations and potentially progress within the company. Key Accountabilities: - Accounts Payable: - Processing accurately vendor invoices, corporate purchase cards, expense...

  • Accounts Payable Clerk

    4 weeks ago

    Hamilton, Canada Robert Half Full time

    We are offering an opportunity in the manufacturing industry based in Hamilton, Ontario, Canada. The position is for an Accounts Payable Clerk. The role will involve tasks related to account reconciliation, processing invoices, and handling various finance requests. Responsibilities:• Handling the full cycle of accounts payable.• Conducting month-end...

  • Accounts Receivable/payable Administrator

    6 months ago

    Hamilton, Canada 3D Warehousing and Logistics Full time

    3D Warehousing & Logistics is currently seeking an Accounts Receivable/Payable Administrator for our busy Hamilton office. We are a family-owned, full-service warehousing company that serves industrial and commercial customers in Hamilton and the rest of southern Ontario. This is an opportunity to work in a great team environment and to join a growing...

  • Accounts Payable/office Administrator

    5 months ago

    Hamilton, Canada Bar Hydraulics inc. Full time

    **Required**: - Minimum three years of accounting experience preferred - Experience answering and directing phone calls - Experience managing incoming and outgoing mail/couriers - Experienced in working with American currency and American vendors - Experience with Microsoft Office, specifically Excel, Word and Outlook - Experience with accounting software,...

  • Accounts Payable Clerk

    3 months ago

    Hamilton, Canada Indwell Full time

    Come Build Hope and Homes with Us! Accounts Payable Clerk - Full Time Hamilton, Ontario **Salary**: $45,700-$56,300 **Closing Date for Applications**: September 11th, 2024. **Position Description**: As a motivated Accounts Payable Clerk, you will play a crucial role in managing and maintaining Indwell’s accounts payable functions. Your responsibilities...

  • Analyst - Accounts Payable & Payroll

    5 months ago

    Hamilton, Canada Heddle Marine Service Inc Full time

    **Position Summary**: Working closely with, and reporting to, the Supervisor - Payroll and Accounts Payable, this is a great opportunity for a capable individual to support a growing company’s operations, grow with the company and be exposed to Accounts Payable and Payroll. **Responsibilities**: - Accounts Payable: - Ensure all documents are included in...

  • Accounts Payable Clerk

    5 months ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Accounts Payable Specialist

    4 weeks ago

    Hamilton, Ontario, Canada American Iron and Metal Full time

    We are seeking a skilled and professional Accounts Payable Specialist to support the financial operations of American Iron and Metal. This role plays a crucial part in ensuring smooth accounts payable processes and timely vendor payments.Key ResponsibilitiesSorting and verifying accounts payable invoices against purchase orders to ensure accuracy and...

  • Accounts Payable Specialist

    1 month ago

    Hamilton, Ontario, Canada CB Canada Full time

    Job Summary:CB Canada is seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will have a strong background in financial transactions, including accounts payable and payroll processing. Key Responsibilities:Process and verify invoices, checks, and other financial documentsManage and reconcile sub-ledger accounts to general...

  • Accounts Payable Specialist

    4 weeks ago

    Hamilton, Canada American Iron and Metal Full time

    Job DescriptionWe are seeking a skilled and professional Accounts Payable Specialist to join our team in. You will play a crucial role in supporting the financial operations of our organization. Your contributions will help ensure smooth accounts payable processes and timely vendor payments.Sorting and verifying accounts payable invoices against purchase...

  • Accounts Payable Specialist

    4 weeks ago

    Hamilton, Canada American Iron and Metal Full time

    **Company Description** American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...

  • Accounts Payable Clerk

    2 weeks ago

    Hamilton, Ontario, Canada CB Canada Full time

    Job Summary:CB Canada seeks an experienced Accounts Payable Clerk to join their team. In this role, you will be responsible for attending to the general needs of the AP/Finance Department, while working closely and reporting to the Accounting Manager. Your main focus points will include matching and batching code, resolving A/P issues, processing expense...

  • Accounts Payable/Accounts Receivable Specialist

    4 weeks ago

    Hamilton, Ontario, Canada CSL Group Full time

    Accounts Payable/Accounts Receivable SpecialistAbout CSL GroupCSL Group is a dynamic company that values teamwork and innovation. We're looking for a detail-oriented Accounts Payable/Accounts Receivable Specialist to join our finance team.ResponsibilitiesProcess and verify invoices to ensure accuracy.Prepare and manage payments efficiently.Implement...

  • Payroll & Accounting Administrator

    5 days ago

    Hamilton, Canada McMaster Students Union Full time

    **Note: This is a full time permanent position** **Hybrid - on campus min 3 days per week** **Overview** The MSU represents full-time undergraduate students at McMaster University. The MSU purpose is to draw into a true society all students at McMaster University. In pursuit of this, it will foster activities and events which will enhance the University...

  • Accounts Payable Analyst

    1 month ago

    Hamilton, Canada Hamilton-Oshawa Port Authority Full time

    **This is one-year parental leave contract with a start date of approximately November 12-18.** **What You’ll Do**: Reporting to the Manager, Accounting and Finance, you will provide expertise and support in coordinating day-to-day activities including but not limited to: **Invoice Processing**: - Receive, review, and process vendor invoices for payment,...

  • Accounts Payable Associate

    1 week ago

    Hamilton, Ontario, Canada CB Canada Full time

    Accounting Assistant Role in Hamilton, OntarioWe are seeking an experienced Accounts Payable Clerk to join our team in Hamilton, Ontario. This is a short-term contract opportunity with the potential for permanent placement.About the RoleThe successful candidate will be responsible for providing administrative support to the AP/Finance Department, including...

  • Accounts Payable Clerk

    6 months ago

    Hamilton, Canada Taylor Steel Inc Full time

    **Opportunity**: Accounts Payable Clerk Permanent, Full-Time**Responsibilities**: - Match supplier invoices to supporting documentation and authorization(s), promptly notify appropriate personnel of any discrepancies identified; - Ensure appropriate general ledger coding of all invoices to facilitate accurate accounting of expenditures for financial...

  • Accounts Payable Supervisor

    5 months ago

    Hamilton, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...