Event Coordinator

2 weeks ago

Ottawa, Canada Senate of Canada Full time

About the Senate
The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.
How will you contribute?
Are you someone who thrives on challenges? Do you want to work on some unique high-level state ceremonial and protocol events? Do you excel at keeping things organized to help ensure the organization meets its goals? If so, this is the job for you.

We are looking for a dynamic Event Coordinator to join our team. The Event Coordinator will be responsible for a variety of tasks related to the coordination and planning of events hosted by or involving the Speaker of the Senate. The requirements of the position are dictated by the nature of the events undertaken, but typically include:

- Establish a detailed events calendar to ensure efficient organization;
- Develop draft event plans and work towards final approval;
- Coordinate with and/or supervise other support personnel such as wait staff, professional photographers, calligrapher, etc;
- Manage invitations, including RSVP and follow-up;
- Plan and negotiate menus with caterers;
- Prepare protocol gifts for special guests or speakers;
- Prepare all financial and other administrative processes arising from events for approval by the Chief of Staff.

Open to
The general public, to staff one (1) indeterminate full-time position.

Please note that “indeterminate” refers to an employment contract with no specified end date.
Prerequisites
- Bachelor’s degree in business administration, communications, hospitality management or a field related to the position and/or an acceptable combination of education, training and experience;
- Extensive experience in planning and coordinating events, in-person or virtually;
- Experience in developing and maintaining relationships with senior officials and/or parliamentarians and/or stakeholders;
- Extensive experience in using the MS-Office suite;
- Knowledge of the theories, principles, methods and industry best practices pertaining to event planning;
- Strategic and organized thinker with the ability to coordinate and multi-task to accomplish a variety of activities with tight timelines;
- Very good written and verbal communication skills in both official languages;
- Knowledge of Parliament and the Canadian political landscape is considered an asset.

Competencies
Integrity
Respect
Service
Communication
Judgement
Adaptability
Dependability
Teamwork and Cooperation
Action Management
Attention to detail
Organizational Needs
The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.
Conditions of Employment
How to apply
Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

The posting closes at 11:59 p.m. EST on the closing date stated above.

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