Event Coordinator

3 weeks ago

Ottawa, Canada Skate Canada Full time

**Position Overview**:
Reporting to the Senior Manager, Events, the Event Coordinator will be responsible for the registration activities for all Skate Canada hosted events. Additionally, they will support the execution of Venue services and various other aspects of event delivery for these events.

**Key Responsibilities**:

- Execute event registration for Skate Canada events including, participant registration, accreditation, and planned programs for domestic and international events.
- Manage the Online Registration System for all Skate Canada hosted international and domestic events.
- Execute the collection and reconciliation of entry fees for Skate Canada domestic and international events, while collaborating with the Finance Department.
- Act as the primary contact with international federations, Skate Canada sections and registrants regarding registration and event information timelines and processes for Skate Canada hosted events.
- Manage event inboxes including responding to event specific inquiries, tracking and organizing of inboxes and folders and triage to pass along as needed.
- Execute the event communication planning for all event-related information, including writing, reviewing and editing registration processes, announcements and information packages, including pre-event information to all participants.
- For Skate Canada hosted International events execute the official invitations, travel and accommodation planning process.
- For Skate Canada Domestic events, provide support to the High-Performance Department for the officials’ invitations, travel and accommodation.
- Prepare registration and accreditation post-event summary.
- Assist in all aspects of planning and execution, specifically related to Venue services including room set up, internet, signage, event furniture & decor and Skate Canada event equipment & inventory
- Assist in the preparation and shipping of event related materials & equipment and the associated distribution, set up, and tear down of all onsite event equipment & supplies.
- Assist department with event planning and execution pieces as required.
- Other duties as assigned by Manager.

**Qualifications, Experience and Key Skills**
- Post-Secondary diploma in Marketing, Sport Management or Business or similar educational background
- Advanced MS Office Skills (Outlook, Word, Excel, and PowerPoint)
- Excellent organization skills with the ability to work accurately under tight deadlines and manage and oversee multiple projects/deadlines simultaneously
- Demonstrated ability to take initiative, work independently and as part of a team
- Strong written, oral, and interpersonal communication and documentation skills;
- Highly self-motivated and directed with keen attention to detail;
- Ability to provide service in both official languages is an asset
- Ability to handle sensitive information in a professional and confidential manner
- Positive, enthusiastic and energetic team player
- Ability to work in a fast-paced, high pressure environment

**Additional Job Requirements**
- Travel, approximately four to six times per year for the purposes of executing meetings and events.
- Ability to work overtime as required in order to meet the fluctuating needs in a timely manner.

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**Aperçu du poste**

Relevant de la gestionnaire principale, Événements, le coordonnateur ou la coordonnatrice d’événements sera responsable des activités d’inscription pour tous les événements accueillis par Patinage Canada. De plus, le ou la titulaire du poste appuiera la prestation des services sur le site et divers autres aspects de la tenue de tels événements.

**Principales responsabilités**
- Procéder à l’inscription aux événements de Patinage Canada, y compris l’inscription des participants, l’accréditation et les programmes prévus pour les événements nationaux et internationaux.
- Gérer le système d’inscription en ligne pour tous les événements internationaux et nationaux organisés par Patinage Canada.
- Percevoir les frais d’inscription et assurer le rapprochement de ces frais, pour les événements nationaux et internationaux de Patinage Canada, tout en collaborant avec le service des finances.
- Agir à titre de principal contact avec les fédérations internationales, les sections de Patinage Canada et les adhérents, en ce qui concerne les délais d’inscription et d’information pour les événements organisés par Patinage Canada.
- Gérer les boîtes de réception des événements, y compris la réponse aux demandes particulières à l’événement, le suivi et l’organisation des boîtes de réception et des dossiers, ainsi que le triage pour les réacheminer, au besoin.
- Exécuter la planification des communications, pour tous les renseignements liés à l’événement, y compris la rédaction, l’examen et la modification des processus d’inscription, des annonces et des trousses d’information, ainsi que les renseig

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