Administrative Officer and Event Coordinator

3 weeks ago

Ottawa, Canada Canadian Association of Research Libraries Full time

**About the Canadian Association of Research Libraries (CARL)**

CARL represents the country’s twenty-nine largest university libraries and two federal institutions. A non-profit bilingual organization, CARL provides leadership and fosters collaboration among Canada’s top research libraries to advance scholarship and higher education.

CARL is seeking a qualified and highly motivated applicant for the position of Administrative Officer and Event Coordinator. The position reports to the Manager, Administration and Programs and is responsible for providing accounting services, in-person events planning, and general administrative support to the day-to-day operations of the organization.

**Key Responsibilities**
- Financial management services (including transactions processing, accounts payable and receivable, budget monitoring, preparation of financial statements, bank and visa reconciliation, expense claims processing, and audit preparation)
- Other general office administrative support.
- In-person events planning and logistics support (including planning, RFPs for venues, hospitality arrangements, registrations management, communications, and onsite support during member meetings held twice per year)
- Administrative support to the Standing Committee on Finance and Audit and Board of Directors
- Membership administration and services
- Travel and conference arrangements for the Executive Director, and other staff as required

**Required Competencies**
- Strong accounting knowledge
- A demonstrated ability to communicate effectively in both official languages would be considered an asset.
- Strong interpersonal skills and a positive service attitude
- Ability to work effectively and collaboratively in a small team
- Ability to work in self-directed manner with a multi-task workload.
- Flexibility to respond to new priorities.
- Proficiency with accounting software
- Ability to organize work to meet deadlines and proven attention to detail
- Proficiency with Internet; Microsoft M365, Google Drive, Zoom
- Strong oral and written communication skills in English or French.

**Required Education/Experience**
- College diploma with business-related courses and two years’ experience; or completion of Grade 12 and five years’ administrative experience demonstrating increasing responsibilities.
- An undergraduate university degree would be considered an asset.
- Experience working in customer service or a member organization.
- Experience with financial administration and bookkeeping
- Experience planning meetings or organizing events.
- Knowledge of libraries or of university administration would be considered an asset.

**Location and Hours**
- This is mostly a work-from-home position. However, CARL has an office in the MacOdrum Library at Carleton University and applicants based in the Ottawa-Gatineau region and able to work at the office occasionally may be given priority.
- The position is full-time (35 hours per week) with normal hours of work expected Monday to Friday (8:00 a.m. to 4:00 p.m. or 9:00 a.m. to 5:00 p.m. Eastern).
- Travel within Canada is required 1-2 times per year.

**Remuneration**

Salary range is $49,500 to $58,500 per annum, based on experience and qualifications.

The Canadian Association of Research Libraries offers a competitive benefits package.

**Additional notes**

All qualified applicants are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The Canadian Association of Research Libraries is committed to the principle of employment equity. 

**Application process**
- A cover letter outlining your specific qualifications for each of the requirements listed above;
- An up-to-date and complete curriculum vitae; and
- Names and contact information of three references who are knowledgeable about your work; two of whom are a current or recent direct supervisor.

Applications must be received during the posting period.

Susan Haigh, Executive Director
Subject: Administrative Officer and Event Coordinator

Pay: $49,500.00-$58,500.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Ottawa, ON K1S 5R1

Application deadline: 2024-04-19

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