Program and Events Coordinator

3 weeks ago

Ottawa, Canada Volunteer Ottawa Bénévoles Ottawa Full time

Job description

Volunteer Ottawa / Bénévoles Ottawa

Program and Events Coordinator

May 2023

SUMMARY

Volunteer Ottawa is looking for a dynamic, capable team-player to become our new Program and Events Coordinator. Put your exceptional marketing and organizational skills to work in a fun, flexible, supportive work environment and contribute to our vision of an inclusive, engaged community that benefits from committed volunteers and a strong not-for-profit sector.

DESCRIPTION

For over 65 years, Volunteer Ottawa has been a leader in helping people make a meaningful difference in our city. We provide critical volunteer recruitment and capacity development services to hundreds of not-for-profits - services that are essential to meeting the needs of our diverse, dynamic community.

Reporting to the Manager, Partnerships and Learning and working closely with other members of the Volunteer Ottawa team, the Program and Events
Coordinator is responsible for promoting, planning and delivering a variety of professional development workshops, webinars and events.

YOUR RESPONSIBILITIES WILL INCLUDE:
Planning and Reporting
- Prepares an annual calendar of education workshops and webinars.
- Maintains up-to-date data on education program participation and feedback to identify trends, areas for improvement and future needs.

Marketing and Outreach
- Develops and implements marketing plans to promote VO’s custom workshops and regular education programs.
- Prepares custom workshop proposals based on client needs, budget, and instructor availability.

Education Delivery
- Recruits qualified instructors for each of the education topics offered by VO.
- Recommends qualified volunteer and contract instructors to deliver education events; provides them with orientation, support and feedback.
- Prepares instructor contracts for custom workshops.
- Assists instructors in planning and preparing for workshops.
- Serves as an event MC, moderator and/or instructor.
- Maintains a workshop content repository reflective of current trends and best practices.
- Establishes processes, tools, and templates to maintain a consistent, high
- quality experience for participants and instructors.

Event management and logistics
- Coordinates event logistics, including venues, promotion, registration, sponsorships, volunteer recruitment, etc.

Communications
- Prepares content for VO’s website, newsletters, e-blasts, social media, etc.

OUR IDEAL CANDIDATE BRINGS:
Education

A post-secondary diploma/degree in a relevant field or an equivalent combination of education and experience.

Experience

Knowledge, Skills and Abilities
- Knowledge of the volunteer and not-for-profit sector
- Planning and managing the work of contractors and/or volunteers
- Extensive experience in planning and managing events
- Experience designing and delivering adult education and training
- Budget planning and reporting
- Data gathering, analysis and reporting
- Excellent communication (written and verbal) and presentation skills
- Excellent interpersonal and relationship building skills
- Proficient user of a variety of information and communications technology tools, including the MS Office suite, WordPress, Mailchimp, QuickBooks (or equivalents) and social media
- Excellent time management skills; ability to manage multiple projects simultaneously
- Able to work independently and as part of a team
- Bilingualism: English required; French is an asset; other languages welcome
- Ability to work flexible hours, if required

Language
- Excellent ability to write and speak in English is essential.
- Ability to speak and write in French and/or other languages is an asset.

Work arrangements and benefits
- The Program and Events Coordinator must be based in Ottawa. We offer a flexible mix of work-from-home and in-office arrangements.
- 35 hour work week; 10 days each vacation and sick leave per year; office closed between December 24th and January 1st inclusive
- Medical and dental benefits

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$46,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K1K 3A7: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Ottawa, ON K1K 3A7

Application deadline: 2023-05-26
Expected start date: 2023-06-19

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