Project & Event Coordinator

2 weeks ago

Ottawa, Canada University of Ottawa Full time

Job Type:
Employee

Duration in Months (for fixed-term jobs):
N/A

Job Family:
Event Management

of Open Positions:
1

Faculty/Service - Department:
Manager, Alumni Loyalty

Campus:
Main Campus

Union Affiliation:
SSUO

Date Posted:
November 27, 2023

Closing Date:
December 07, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 08

Salary Range:
$60,700.00 - $76,672.00

With the overall objective of increasing alumni engagement, the coordinator is responsible for providing event support and overall project coordination for the Alumni Relations and Annual Campaign Office. The coordinator actively supports the Manager, Alumni Loyalty in the development, coordination, execution and evaluation of various activities, projects and events delivered by the Office.

Specific Accountabilities

Events support

Coordinates events and programs that engage alumni and support Alumni Relations and Annual Campaign initiatives and enhance relationships between the University and its community of alumni and donors. Coordinates all the logistics surrounding events such as room reservations, rentals, catering services, etc. Supervises the running of these events and remains available to resolve any problems that may arise. Optimizes resources spent on events and prepares reconciliation of expense statements for alumni programming in order to ensure activities are delivered on time and within budget. Coordinates the promotion and online registration process for Alumni Relations and Annual Giving events with the objective to increase alumni awareness and participation.

Administrative support

Supports Alumni Relations and Annual Campaign in an administrative capacity, including coordinating all travel arrangements, reimbursements, writing event briefings, compiling and preparing alumni reports, and other administrative duties as needed with the objective to ensure efficient and smooth coordination of activities.

Liaison with stakeholders

Develops and maintains strong relationships with alumni and donor representatives in faculties and services and provides them with communications and event support, when required.

Communications

With the objective to increase alumni engagement and a sense of belonging to the alumni community, drafts bilingual content for social media platforms (Twitter, Instagram, Facebook and Linkedin) and other various communication mediums (web, e-vites, print, etc.). Responsible for posting approved content on all social media platforms (Twitter, Instagram, Facebook and Linkedin). Promotes alumni and uOttawa successes and stories, events, alumni benefits, etc. Maintains and updates the Alumni Relations website in collaboration with the Manager, Alumni Loyalty and various other members of the Alumni Relations team.

Special projects

Provides support, including data entry, to Alumni Relations and Annual Campaign on special projects.

Reporting

Compiles information, prepares and produces reports in support of Alumni Relations and Annual Campaign programs and activities. This includes the coordination of surveys and sending post-event communications to alumni, volunteers, etc.

Knowledge, Experience and Skills- Post-secondary degree in event management, communications, or public relations, or an equivalent combination of education, training and experience.- Three to five years’ experience in event planning or communications- Proven experience in project coordination- Proven experience working with a variety of stakeholders as well as many teams-
- Excellent organizational skills, ability to work under pressure and meet firm deadlines- Superior communication and interpersonal skills and ability to solve problems- Excellent time management skills- Must be able to exercise professional discretion- Ability to write and communicate in both official languages. Experience in promotional writing would be considered an asset- Demonstrated initiative and autonomy- Required to occasionally work evenings and weekends- Bilingualism - French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own

  • Events Coordinator

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Events and Activities Coordinator, Programming

    5 days ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Events and Reception Coordinator

    1 week ago

    Ottawa, Canada Randstad Canada Full time

    Events and Reception CoordinatorPermanent Downtown Ottawa37.5 hours a week : Monday to Friday ; 8.30 to 4.30 48 to 55kCareer growth opportunitiesBeing from a First Nation / Indigenous / Métis / Inuit background is a huge asset !The Event Support & Reception Coordinator is responsible for a wide variety of clerical office duties in support of company...

  • Events and Reception Coordinator

    1 week ago

    Ottawa, Canada Randstad Canada Full time

    Events and Reception CoordinatorPermanent Dowtown Ottawa37.5 hours a week : Monday to Friday ; 8.30 to 4.30 (potential hybrid setting)48 to 55kCareer growth opportunitiesBeing from a First Nation / Indigenous / Métis / Inuit background is a huge asset !The Event Support & Reception Coordinator is responsible for a wide variety of clerical office duties in...

  • Events and Reception Coordinator

    1 week ago

    Ottawa, Canada Randstad Canada Full time

    Events and Reception CoordinatorPermanent Dowtown Ottawa37.5 hours a week : Monday to Friday ; 8.30 to 4.30 (potential hybrid setting)48 to 55kCareer growth opportunitiesBeing from a First Nation / Indigenous / Métis / Inuit background is a huge asset !The Event Support & Reception Coordinator is responsible for a wide variety of clerical office duties...

  • Project Coordinator

    1 month ago

    Ottawa, Canada Covertite Eastern Ltd Full time

    **WE ARE HIRING A FULL TIME PROJECT COORDINATOR POISTION IN OTTAWA ONTARIO** Covertite Group of Companies is currently seeking a Project Coordinator in Ottawa Ontario The individual works closely with the project manager, multidisciplinary teams and field staff to coordinate all aspects of the project. **Responsibilities**: Project Coordinators assist...

  • Events and Reception Coordinator

    1 week ago

    Ottawa, Ontario, Canada Randstad Canada Full time

    Events and Reception CoordinatorPermanent Downtown Ottawa37.5 hours a week : Monday to Friday ; 8.30 to 4.30 48 to 55kCareer growth opportunitiesBeing from a First Nation / Indigenous / Métis / Inuit background is a huge asset The Event Support & Reception Coordinator is responsible for a wide variety of clerical office duties in support of company...

  • Learning & Events Coordinator

    4 days ago

    Ottawa, Canada Ottawa Real Estate Board Full time

    **About us** We are professional, innovative, collaborative and our goal is to support our member REALTORS® by providing leading-edge technology, tools and resources, upholding high ethical standards and practices, and advocating for our members. Our work environment includes: - Modern office setting - Work-from-home days - Growth...

  • Day of Event Coordinator

    1 month ago

    Ottawa, Canada Britannia Yacht Club Full time

    **Job brief** Day Of Events Coordinator at BYC We are looking for an experienced Day Of Events Coordinator to oversee Weddings and Club events on Fridays, Saturdays and Sundays, as needed. Duties could include assisting with set up of ceremony and reception spaces; being the onsite contact for vendors; assisting with decor; assisting with the ceremony...

  • Lead Coordinator, Event Management

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Catering Event Coordinator

    1 month ago

    Ottawa, Canada Tulips and Maple Catering Full time

    **Event Coordinator** **Onsite and Offsite Catered Events - Ottawa, ON** **Tulips & Maple Catering** Tulips & Maple Catering is in one word, a catering company that is passionate. Whether it is planning a personalized wedding, an elegant themed gala, an important corporate gathering or a festive party at home; our team loves to create and build...

  • Project Coordinator

    7 days ago

    Ottawa, Canada Premium Construction Full time

    The Project Coordinator is responsible for assisting Project Managers in organizing and detailing job specifics to be ready for construction site and follow site development. - Assist project managers in organizing and detailing job specifics to be ready for construction site. - Assist project managers in design, project scheduling, in-house coordination and...

  • Project Manager

    1 month ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Training and Project Coordinator

    4 days ago

    Ottawa, Canada Ontario Electrical League - Head Office Full time

    Ontario Electrical League (OEL) is a non for profit association which goal is Promote Strengthen and Represent the Electrical Industry in Ontario. We are currently hiring for the position of a Training and Project Coordinator **Responsibilities**: - Research local facilities throughout Ontario and organize event’s logístical details (virtual and in...

  • Project Coordinator

    1 month ago

    Ottawa, Canada Emtec Global Services Full time

    Company Overview: Emtec is a Global consulting company that provides technology-empowered business solutions for world class organizations. Our Global Workforce of over 1000 consultants provide best in class services to our clients to realize their digital transformation journey. Our clients span the emerging, mid-market and enterprise space. With multiple...

  • Project Coordinator

    1 month ago

    Ottawa, Canada Thunderbolt Contracting Ltd. Full time

    Working at Thunderbolt means being part of a large team with the resources to let you perform your best and we want you to be part of our continued success. Our team is growing and we’re seeking an experienced Project Coordinator to work on the exciting and ever-expanding portfolio of projects in our Commercial Division. The Project Coordinator assists in...

  • Community Event Coordinator

    1 month ago

    Ottawa, Canada Ottawa Chinese Community Service Centre Full time

    **Position Title**:Community EventCoordinator **Location**:400 Cooper Street, Suite 2000, Ottawa, Ontario **Scheduled Weekly Hours**:30 hours/week (some evenings and weekends) **Contract Term**:8 weeks **Salary/Rate**:$18.08/hour **About OCCSC** The Ottawa Chinese Community Service Centre is a non-profit, non-partisan, charitable organization that...

  • Event Assistant

    1 month ago

    Ottawa, Canada Ottawa Festival Network Full time

    **JOB SUMMARY**: This four day per week position, will report to the Director of Fundraising and Teams. The Event Assistant will help with the coordination of festival related planning, projects and events. **RESPONSIBILITIES**: - Communicate with various festival stakeholders during the planning and implementation phases. - Assist with coordinating event...

  • Event Assistant

    1 month ago

    Ottawa, Canada Ottawa Festival Network Full time

    **JOB SUMMARY**: This position, will report to the Director of Fundraising and Teams. The Event Assistant will help with the coordination of festival related planning, projects and events. **RESPONSIBILITIES**: - Communicate with various festival stakeholders during the planning and implementation phases. - Assist with coordinating event logistics such as...

  • Coordination Officer

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...