Lead Coordinator, Event Management

2 weeks ago

Ottawa, Canada University of Ottawa Full time

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**Job Type**:
Employee

Duration in Months (for fixed-term jobs):
N/A

Job Family:
Event Management

of Open Positions:
1

Faculty/Service - Department:
Strategic Planning and Implementation

Campus:
Roger Guindon Hall

Union Affiliation:
SSUO

Date Posted:
février 19, 2024

Closing Date:
mars 01, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 09

Salary Range:
$67 783,00 - $85 623,00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:
Reporting to the Director, Strategic Planning and Implementation, Plans, manages and promotes events that engage alumni, raise awareness in the community, foster ties between strategic partners and the academic community, and support recruitment, fundraising and research activities.

In this role, your responsibilities will include:

- Plans events: Plans and designs, for the entire faculty or service, various on
- and off-campus events that engage alumni, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities. To this end, discusses with clients, identifies requirements and deadlines, sets budgets, plans and coordinates all the steps required to conduct the event.
- Manages events: Organizes and manages all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervises the running of these events and remains available to resolve any problems that might arise. Welcomes guests and acts as University representative and host for each event.
- Supervises others: Hires and trains individuals, such as volunteers and caterers, and coordinates and supervises their work to ensure that they carry out their duties as directed and to the required standard.
- Manages budgets: Manages budgets related to the organization and running of events, while staying within budget limits and complying with related policies, regulations and procedures.
- Advertising: Participates in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.

What you will bring:
Essential Qualifications
- College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience
- Minimum five years’ experience in a similar role

Other Qualifications
- Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event
- Strong interpersonal and communication skills
- Excellent problem-solving skills
- Ability to work well under pressure and meet strict deadlines
- Self-reliance and good judgment
- Project management experience
- Experience in supervising teams and volunteers
- Knowledge of budget management policies and practices
- Strong organizational skills
- Bilingualism - French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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