Office Manager
7 months ago
Office Manager - Aspira Retirement Living
At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions. These roles are not just jobs; they embody the heart and soul of our purpose-drive culture, one that is centered on cultivating happiness in daily life
We are currently seeking exceptional individuals to fill a key management position, a role that is pivotal in bringing our core values of positivity, accountability, community, and caring to life. In this capacity, the Office Manager plays a crucial role of the day-to-day administrative functions and processes at a Long Term Community or Retirement Residence. This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for. In this role, you will oversee Resident Accounts, Accounting procedures, processes and records, bi-weekly payroll submissions and other administrative functions.
What We Offer:
We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional needs:
- A competitive salary and vacation package
- Health & Dental benefits program
- RRSP with employer match
- Share Ownership and Reward Program (SOAR)
- Employee Share Purchase Plan with company match
- Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
- A welcoming culture that values diversity and differing perspectives, experiences and beliefs
What You Will be Doing:
- Facilitate the move-in and discharge processes for residents and their families, ensuring the completion and compliance of necessary documents such as contracts and power of attorney, adhering to both organizational and legal standards
- Handle the processing of annual rent and additional charges to residents' accounts
- Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents
- Assist residents in exploring financial assistance options, including access to power of attorney, public guardian trustee services, and the updating of health card and provincial documents
- Address and resolve financial inquiries or concerns from residents, their families, and vendors, escalating complex issues to higher management as needed
- Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions
- Oversee a petty cash system and a trust fund for petty cash disbursements
- Create and manage Purchase Orders and maintain purchase journals
- Compile and submit bi-weekly payroll reports for timely payroll processing
Who You Are:
- Educated with a diploma in Business Administration, Accounting, or a related discipline
- Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems
- Possess exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines
- Demonstrates robust problem-solving abilities
- Well-versed in payroll processes, including time and attendance systems, and HR practices
- Knowledgeable about collective agreements and employment legislation related to pay
- Beneficial if you have previous experience in a healthcare environment
What you need to know:
- You must successfully pass a Vulnerable Sector Check and/or Criminal Record Check applicable to the appropriate province
-
Office Manager
3 months ago
Kitchener, Canada South Kitchener Dentistry Full timeAre you looking for a better work/life balance? If you are an experienced Dental Office Manager (minimum of three years) who wants to work four days a week with no nights and no weekend hours, please read further. We are a privately owned family-oriented dental practice that is looking for an Office Manager to join our team and work together with the owner...
-
Office Manager
4 months ago
Kitchener, Canada Bennett Grant LLP Full timeBennett Grant LLP is a full-service law firm based in Kitchener and Listowel serving clients throughout Ontario. Over the last 60 years we have maintained our reputation as specialists in a number of areas of the law including family and employment law and the defense of insurance claims, professionals, municipalities and manufacturers. As an Office Manager...
-
Bookkeeper/office Manager
3 weeks ago
Kitchener, Canada Liberum Biotech Full time**About Us**: Liberum Biotech is a dynamic and growing biotech company dedicated to speeding up biotherapeutics discovery. We pride ourselves on maintaining a dynamic work environment where every team member plays a key role in driving success. We are seeking a detail-oriented and organized **Bookkeeper/Office Manager** to ensure the smooth operation of our...
-
Office Manager
6 months ago
Kitchener, Canada BinSentry Full time**Office Manager** **Status**:Part-time, Permanent **Reports to**:HR Manager **Location**: BinSentry Headquarters, 121 Charles Street West, Kitchener More specifically, the BinSentry Office Manager: - develops office procedures and streamlines internal communication - partners with HR to update and maintain office policies, as necessary - manages space...
-
Service Office Manager
6 months ago
Kitchener, Canada Golden Windows Full time**Position Summary**: We are looking for a **Service Office Manager** who takes pride in the results they deliver, cares about making a difference and understands how rewarding working with a great team can be. The position, under the direction of the VP Operations, is primarily responsible for the supervision of the Field Service & Installation Supervisor,...
-
Training & Franchise Development Manager
6 months ago
Kitchener-Waterloo, Canada Shelby's Canada - Head Office Full time**Job description** **Shelby’s Canada (Head Office)** **Title**:Training & Franchise Development Manager **Status**:Full time. Permanent **Place of work**:Expected to visit various Shelby’s locations. Expected to travel for extended periods of time for restaurant openings and sometimes out of province. **Starting salary**:$50,000 - $55,000 / year...
-
Post Office Manager
6 months ago
Kitchener, Canada Shoppers Drug Mart Pharmaprix Full time**Location**: 310 Fairway Road S, Unit 1, Kitchener, Ontario, N2C 1X3 At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day. With more than 1,300 locally owned and operated stores from coast to coast, the...
-
Office Coordinator
2 months ago
Kitchener, Ontario, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Kitchener. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails,...
-
Office Manager
6 months ago
Kitchener, Canada peopleCare Communities Full timeWe are looking for a motivated, customer service oriented individual to join our team as an Office Manager. peopleCare is a family owned, values-based organization that provides outstanding care and exceptional experiences for those who live and work in our long-term care and retirement homes. Our staff are engaged, enthusiastic and strive to exceed...
-
Bookkeeper/office Manager
6 months ago
Kitchener, Canada Foreign Automotive Full time**Job Purpose**: The Bookkeeper is responsible for recording daily financial transactions, invoicing clients, managing payroll, and assisting with month-end processes for the business. This role involves maintaining and filing requisite documents for government compliance, monitoring cash flow, and producing financial reports to assist managers in strategic...
-
Office Administrator
2 months ago
Kitchener, Canada HEIMPEL AUTOMOTIVE LIMITED Full time**Job Overview** **Duties** - Oversee daily office operations and ensure efficient workflow. - Manage front desk responsibilities, including greeting visitors and handling inquiries. - Assist with payroll processing and maintain accurate employee records. - Perform clerical tasks such as filing, data entry, and document management. - Support budgeting...
-
Office Manager, Insurance Brokerage
6 months ago
Kitchener, Canada Collectivfide Full timeBollenbach has been servicing the Kitchener area since 1975 with a loyal client following and incredible customer retention rates. We have a unique opportunity that allows you to really flex your skill set. The current Office Manager/Principal Broker is retiring so we are looking for her successor. She is a wonderful ambassador for her clients, the...
-
Office Administrator
7 months ago
Kitchener, Canada The Art of Concrete Full time'''Duties''' - Oversee and manage day-to-day operations of the office - Coordinate and supervise administrative staff, including assigning tasks and monitoring performance - Develop and implement office policies and procedures to ensure efficient and effective operations - Manage vendor relationships and negotiate contracts for office supplies and services -...
-
Office Assistant
6 months ago
Kitchener, Canada Cote Lock Service Full timeWe are seeking a detail-oriented and highly organized Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your excellent phone etiquette, organizational skills, and customer service abilities will contribute to the overall efficiency and effectiveness of our daily...
-
Office Assistant
6 months ago
Kitchener, Canada KAM'S TIRE Full timeWe are looking for a motivated office assistant to join the KAM’S TIRE Team. The role of Office Assistant is responsible for supporting operations by looking after a variety of administrative requirements. - Greet retail customers and handle customer requests. - Sort mails and packages and co-ordinate the flow of information. Drop off mail to mailboxes...
-
Office Operations Coordinator
2 months ago
Kitchener, Ontario, Canada beBee Professionals Full time $35,000 - $45,000beBee Professionals in Kitchener is seeking a skilled Office Operations Coordinator to support our office team. The successful candidate will be responsible for coordinating office operations, ensuring that all administrative tasks are completed efficiently and effectively.Key Responsibilities:Manage office correspondence, including emails and phone...
-
Office Admin
4 months ago
Kitchener, Canada JobCart Inc Full timeYOU MUST BE PRESENT IN ONTARIO TO APPLYReference:- JobCart.caOur client is seeking a dedicated and highly organized Office Administrator to manage daily administrative tasks, support the office team, and ensure smooth operational workflow. The ideal candidate will implement new procedures and coordinate office administration, including payroll.JOB: Office...
-
Administrative Officer
2 months ago
Kitchener, Canada University of Waterloo Full timeOverview: **Term: 6 months** The Administrative Officer is directly responsible for the operation, administration and facilities of the School of Pharmacy, located off the main UW campus in downtown Kitchener. The Administrative Officer is accountable for the development and management of effective and efficient administrative and financial structures that...
-
Office Assistant
6 months ago
Kitchener, Canada Vip Vape Full time**Roles and Responsibilities** Office Management - Administer all customer files and contacts and database - Uphold, create, and adjust office procedures - Help set up accounts for new employees - Track staff certifications and arrange for training as needed Tele-Reception and Customer Service - Answer phone calls, responding to customer questions, and...
-
Office Efficiency Specialist
2 months ago
Kitchener, Ontario, Canada beBee Professionals Full time $45,000 - $65,000We are seeking a highly skilled Office Efficiency Specialist to join our team in Kitchener, Canada. In this role, you will be responsible for overseeing the daily operations of the office and ensuring a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative...