Administrative Assistant/receptionist
3 weeks ago
Norquest Industries Inc. is a progressive and innovative Machine Shop based in Edmonton. We serve a variety of industries throughout Canada and around the world. Since incorporating in 1996, Norquest has grown to become one of western Canada’s largest machining services companies.
**We are currently looking for a dedicated individual who wants to work in a progressive environment that cultivates personal and professional development.**
Shift: Monday-Friday, 7:30 am - 4:30 pm
**Comprehensive Company Benefits**
- 100% Company Paid Health, Dental and Vision Benefits
- RRSP/TFSA Matching Program
- $400.00 HSE Annual Allowance
**Goals and Key Results**:
- Maintain data integrity within all Norquest databases.
- Assist with data entry as required.
- Communicate interdepartmentally to ensure data entry tasks are completed as per procedures.
**Responsibilities and Key Tasks**:
Internal Coordination - Data Integrity:
- Data Entry, document control and records retention.
- Provide/suggest opportunities for improvement throughout all departments and assist in implementing corrections.
- Provide assistance with generating/revising QMS and department related policies, procedures, and work instructions.
- Provide training, when necessary, on new/revised QMS related policies, procedures, and work instructions.
- Administrative Support for all departments, and senior management.
- Comply with all HSE, QMS and Corporate policies at Norquest.
- Interdepartmental communication.
- Perform other duties as assigned by a Supervisor.
Internal Coordination - Reception and Office Management:
Assist Office Manager with tasks related to:
- Reception coverage - manage and direct incoming calls, greeting visitors, etc.
- Coffee machine refills/maintenance
- Company communications - posting communications on communication boards
- Promotional materials - coordinating, purchasing, inventory tracking, etc.
- Event planning
- Travel arrangements
- Maintaining office organization and tidiness
- Preparing for customer or supplier visits/meetings
- Running some errands as needed
External Outreach:
- Greeting visitors and callers
- Possible coordination with suppliers, ex. researching/purchasing promotional items
Other:
- Administrative support to all departments, senior management.
- Comply with all HSE, QMS and Corporate policies at Norquest.
- Performs other duties as assigned by Supervisor.
**Core skills / Qualifications**:
- Excellent attention to detail.
- High level of communication skills.
- Familiarity with ERP system.
- High level of computer and document processing ability.
- Highly motivated and driven to stay busy.
- Competent in Office 365 (Outlook, Excel, Word)
- Strong teamwork ability.
- High School Diploma
- Experience in an office environment or similar an asset. Ability to be versatile and adaptable.
**Job Types**: Full-time, Permanent
**Salary**: $42,000.00-$45,000.00 per year
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
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