Secretary (Full Time)

3 weeks ago


Laval QC, Canada Patakfalvi Notaire inc. Full time

We are recruiting a full-time secretary Would you like to join a dynamic team where you can develop your career? We invite you to visit our website to find out more about our firm.

With a deep focus on building trust and fostering long-term relationships, our firm specializes in a variety of notarial services, including real estate transactions, wills, mandates, and more. We pride ourselves on our personalized approach, ensuring each client receives the care and attention they deserve.
As a key team member, you will ensure the smooth operation of the front desk, providing a warm and welcoming environment to all visitors. Client Reception: Greet and assist clients, both in-person and over the phone, ensuring they feel welcome and comfortable.
Phone and Email Management: Answer and route phone calls efficiently, respond to emails, and manage inquiries from clients.
Coordinate and schedule appointments for notary consultations and other services using both manual and digital systems.
Administrative Support: Assist in various administrative tasks such as filing, data entry, document preparation, and client follow-ups.
Office Coordination: Ensure the reception area is neat and orderly and maintain office supplies inventory as needed.
Education: High school diploma or equivalent (Post-secondary education in office administration or similar is an asset).
Experience: Previous experience in a receptionist or administrative role is preferred. Experience within legal or notarial services will be considered an asset.
Strong communication skills in both English and French.
Proficiency with office management software (e.g., Microsoft Office Suite, client management systems).



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