Proposal and Administration Coordinator

3 days ago


Toronto, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today** Job Summary**

Supports the National Business Development organization through administration, proposal, marketing, and business development support functions.

**Key Responsibilities**

**Administrative Support**
- Review front end of documents to be familiar with general requirements and critical timelines.
- Distribute RFP’s, tenders and bids to appropriate business units.
- Support in coordinating RFP, Tender and Bid meetings
- Minutes, and minutes distribution

**Proposal Support**
- Complete basic tenders & RFP’s.
- Liaise with internal business units and Insurance and Bonding companies for bonds and insurance certificates.
- Prepare and assist in completing customer required forms.
- Review completed proposals for branding, formatting, graphical layout, and suggestions that would improve overall visual quality.

**Sales & Marketing Support**
- Marketing asset Power Point and desktop publishing assistance.
- As needed, format, print, bind and ensure any special proposal production requirements as stated by the client are met.
- Regional coordination for updating resumes, bios, job profiles and case studies.
- Coordinate and contribute to marketing and sales campaign activities.
- Trade show planning, coordination and participation from time to time

**General**
- Adhere to all company policies and procedures
- Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations.
- Adhere to the Company’s Quality System operating procedures.

**Qualifications**
- Post-Secondary education with preferred focus in marketing and administration.
- Excellent verbal and written communication skills complimented with above average grammatical, writing, and proofreading skills,
- Attention to detail and prioritization is mandatory.
- Able to work under tight timelines and adjust to changing priorities.
- French language is an asset
- Be a self-directed and enthusiastic team player with a strong motivation to succeed with mínimal supervision.

**SPECIAL NOTE**:
Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country Join us. Make a difference.


  • Proposal Coordinator

    3 months ago


    Toronto, Canada -30- Forensic Engineering Full time

    **Proposal Coordinator** **Toronto, ON** 30 Forensic Engineering is one of Canada’s largest and most respected multi-disciplinary forensic firms. Our core team of 90 professional engineers, investigators, engineering technicians, and support staff is enhanced through relationships with some of the top scientists, standard-makers, and specialized...

  • Proposal Coordinator

    3 months ago


    Toronto, Canada 30 Forensic Engineering Full time

    **Proposal Coordinator** **Toronto, ON 30 Forensic Engineering is one of Canada’s largest and most respected multi-disciplinary forensic firms. Our core team of 90 professional engineers, investigators, engineering technicians, and support staff is enhanced through relationships with some of the top scientists, standard-makers, and specialized consultants...

  • Proposal Coordinator

    7 months ago


    Toronto, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Proposal Coordinator

    7 months ago


    Toronto, Canada WSP Full time

    WSP is currently seeking a Proposal Coordinator, located in the National Capital Region or the Greater Toronto Area. who will bring their creativity, positive energy and good-nature to a national proposal team focused on the Buildings industry. This position will be responsible for researching prospective projects, taking the lead in proposal preparation,...

  • Proposal Coordinator

    4 months ago


    Toronto, Canada Dragados Canada Inc. Full time

    Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced **Proposal Coordinator** to join our dynamic and energetic team in **downtown Toronto, ON.** Dragados Canada was established in 2008 and has grown steadily into an...

  • Proposal Coordinator

    7 months ago


    Toronto, Canada The Design Agency Full time

    DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of excellence and our ability to create special environments through narratives developed with the client....


  • Toronto, Canada Altis Recruitment Full time

    *This role was reposted due to minor changes in the job description and qualifications. All previous applicants will still be reviewed.Altis Recruitment & Technology is currently hiring for a Proposal Administrator to join our Corporate Proposal Team! This role is a hybrid role and can be performed in either Toronto or Ottawa. This role is perfect for a new...

  • Proposal Administrator

    11 hours ago


    Toronto, Canada Altis Recruitment Full time

    *This role was reposted due to minor changes in the job description and qualifications. All previous applicants will still be reviewed.Altis Recruitment & Technology is currently hiring for a Proposal Administrator to join our Corporate Proposal Team! This role is a hybrid role and can be performed in either Toronto or Ottawa. This role is perfect for a new...


  • Toronto, Canada Altis Recruitment Full time

    *This role was reposted due to minor changes in the job description and qualifications. All previous applicants will still be reviewed. Altis Recruitment & Technology is currently hiring for a Proposal Administrator to join our Corporate Proposal Team! This role is a hybrid role and can be performed in either Toronto or Ottawa. This role is perfect for a...

  • Proposal Coordinator

    7 minutes ago


    Toronto, Canada Altis Recruitment Full time

    This is an exciting opportunity to join our Corporate Proposal Team at Altis Recruitment & Technology as a Proposal Administrator. We are looking for a highly organized and detail-oriented individual to support the administrative operations of our team.The successful candidate will be responsible for coordinating and supporting RFP review and dissemination,...


  • Toronto, Ontario, Canada Altis Recruitment Full time

    Altis Recruitment & Technology is a leading provider of innovative recruitment solutions. As a Proposal Coordinator, you will play a key role in our Corporate Proposal Team, supporting the administrative operations of our proposal development process.About the RoleThis is a hybrid role that can be performed in either Toronto or Ottawa. The successful...


  • Toronto, Canada Hanscomb Limited Full time

    **Proposal Coordinator - Toronto** Hanscomb is a nationwide firm of Quantity Surveyors and Cost Consultants. As Trusted Construction Cost Advisors, the strength we add to projects comes from our experience, expertise and dedication of our people to provide clients with defensible cost data and strategies for moving their projects forward. We are seeking a...

  • Proposal Coordinator

    4 months ago


    Toronto, Canada Hanscomb Limited Full time

    **Proposal Coordinator** **STOP!** With nine offices located coast to coast, Hanscomb is Canada’s most trusted independent firm of Quantity Surveyors and Cost Consultants since 1957, expertly estimating and monitoring construction costs for public and private building, transit, infrastructure, and energy projects worldwide. We are seeking a dynamic...

  • Proposal Coordinator

    6 months ago


    Toronto, Canada Hanscomb Limited Full time

    **Proposal Coordinator** **STOP!** Hanscomb is a nationwide firm of Quantity Surveyors and Cost Consultants. As Trusted Construction Cost Advisors, the strength we add to projects comes from our experience, expertise and dedication of our people to provide clients with defensible cost data and strategies for moving their projects forward. We are seeking a...


  • Toronto, Canada MAT 4Site Engineers Full time

    Demonstrating drive, motivation and enthusiasm, as our **Proposal Coordinator,** you will be an integral part of our Business Development team, assisting with proposal bids and maintaining the administrative tasks associated with all submissions. To be successful in this role, you must be proficient with MS Office Suite and Adobe InDesign. Previous...


  • Toronto, Canada Precise ParkLink Inc. Full time

    Precise ParkLink Inc. - Proposal Development Administrator Job Description Precise ParkLink is looking for a focused, motivated, self-starting Proposal Administrator to join our growing Proposal Development team. The Proposal Administrator will be an important part of a continuously improving document development process. Reporting to the Proposal...


  • Toronto, Canada Dumas Full time

    **TECHNICAL PROPOSAL COORDINATOR** - Take on the challenges and rewards of a career that will take you far._ Dumas is a leading full-service mining contractor operating in the Americas. The company’s client list includes some of the world’s largest and most respected mining companies. Dumas is part of STRACON, a Peruvian based full-service provider in...


  • Toronto, Canada Architecture49 Full time

    Architecture49 is a growing firm with promising career opportunities for talented people. Our offices, situated from coast to coast across Canada, house a diverse and accomplished group of architects, interior designers, technologists, landscape architects, and support staff, and we are always looking for new people to enrich our team. At A49, we foster...


  • Toronto, Canada Altis Recruitment Full time

    Altis Recruitment & Technology is currently hiring for a Proposal Administrator to join our Corporate Proposal Team! This role is a hybrid role and can be performed in either Toronto or Ottawa. The Proposal Administrator is responsible for the administrative operations of our Corporate Proposal team. This includes the coordinating and support of RFP review...


  • Toronto, Canada Altis Recruitment Full time

    Altis Recruitment & Technology is currently hiring for a Proposal Administrator to join our Corporate Proposal Team! This role is a hybrid role and can be performed in either Toronto or Ottawa. The Proposal Administrator is responsible for the administrative operations of our Corporate Proposal team. This includes the coordinating and support of RFP review...