Proposal Development Administrator

4 months ago

Toronto, Canada Precise ParkLink Inc. Full time

Precise ParkLink Inc. - Proposal Development Administrator Job Description

Precise ParkLink is looking for a focused, motivated, self-starting Proposal Administrator to join our growing Proposal Development team. The Proposal Administrator will be an important part of a continuously improving document development process.

Reporting to the Proposal Development Associate Director, this individual will be responsible all administrative functions associated to the Proposal Development process, as well as well as researching, understanding and developing a working knowledge of the parking technology and management services that are offered by the company.

The job will also include initiating Request for Proposal responses including response document setup and initial answer selection, both completed using proposal response software.

**Proposal Development Administration Duties (70%)**

▪Review document requirements to ensure response to all pre-submission material (e.g., RSVP to Site Meetings, return Intent to Submit letters)

▪Recording and tracking project-specific deadlines (e.g., deadlines to submit questions, due dates)

▪Request and coordinate all required documentation for submissions in a timely manner (e.g., obtain insurance certificates, WSIB documentation, bonding requirements, as required)

**Proposal Development Response Responsibilities (20%)**

▪Initial setup of official RFP, RFI, RFQ documents in our response automation software
- Assist in producing responses to RFPs based on proposal requirements and using documents / content from our internal response template library / response automation tool
- Coordinating and executing submission documentation, as required by the RFP document
- Preliminary documentation production for inclusion in our response template library

General Administration Duties (10%)

▪Updating Proposal Development pipeline in our Sales CRM database

▪Regular follow-up with sales and operations teams for updates on collaborative leads and quotes

▪Electronically file and maintain lists of all projects

▪Other administrative functions as needed

**Qualifications (education/skills/experience)**
- Strong written and verbal communication skills in English
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat Pro
- Proficiency working with CRM software is preferred but not mandatory
- Proficiency working with Microsoft Teams software is preferred but not mandatory
- Ability to focus and work independently
- Ability to work within strict deadlines
- Self-motivating with attention to detail and a genuine desire to learn
- 1-year professional experience is preferred but not mandatory

Precise ParkLink is an equal opportunity employer committed to inclusive and barrier-free recruitment, selection processes, and work environments. We are dedicated to ensuring that your needs are fulfilled in accordance with the _Human Rights Code_ and the _Accessibility for Ontarians with Disabilities Act (AODA)_. Please reach out to the Human Resources department to ensure that your accessibility needs are appropriately accommodated.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-12-31

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