Administrative Assistant

2 weeks ago

Winnipeg, Canada Metis Child, Family and Community Services Full time

**Metis Child, Family & Community Services (MCFCS) Agency **is a mandated child and family services agency with the responsibility to administer and provide culturally relevant community-based child protection and support services for Metis and Inuit people in Manitoba. Metis Child, Family and Community Services and our entire Métis CFS System is evolving and shifting our practices to be ready for the exciting changes that will be coming as a result of the new Federal Act. We have launched and expanded on some very important initiatives that include welcoming family to be at the center of our practice where they participate in planning and decision-making as we walk alongside them on their healing journey.

The Metis Community Addiction Response Team Program (Metis CART) is a wraparound program that walks alongside parents who struggle with their relationship with substances and supports the family in ways that will allow their children to live with them safely.

Our Metis Connect Program has seen great success connecting children and youth to their extended families, community and culture as well as making it possible for parents to get the extra family/ community support they need to go home safely with their babies at birth and/or reunify safely with their children again. We believe in planning around the kitchen table rather than the boardroom table. This has also allowed our agency to expand its own Kinship Care program while meeting with families.

Come join our progressive agency to work alongside families with our All My Relations model of practice. We offer competitive wages, comprehensive pension and benefits, support continuing education, hybrid work environment to name a few reasons to come join our family.

**ADMINISTRATIVE ASSISTANT**

FULL TIME, PERMANENT

**Competition #: MCFCS-AA-2024.003**

**Hours of Work: 7.25 hours per day**

**Classification and Salary: AY3, $23.06 - $26.36**

**Location**:Winnipeg, MB**

The incumbent provides professional administrative support services to a social work team within Metis Child, Family and Community Services Agency. This is a demanding position requiring the highest level of confidentiality. The incumbent is responsible to manage multiple projects to completion, including gathering, analyzing and formulating information necessary to maintain adequate and accurate sets of files, documents and records. As a member of the administrative team, the incumbent also provides coverage on reception, as required.

**Main Areas of Key Responsibilities and Activities**:

- Provides professional customer service to clients and the general public
- Provides back-up coverage for Agency’s reception desk
- Provides administrative and clerical desk support to Supervisors
- Opens, closes and maintains administrative files
- Type correspondence, legal documents, reports, forms, records files, minutes, etc.
- Maintains attendance records of the Unit’s employees and forwards reports to Finance for payroll processing
- Distributes notices of meetings, profiles and agendas and maintains records for Agency committees
- Attends meetings (Unit, Administrative Assistants, staff) and acts as recording secretary for Committee meetings
- Maintains Unit caseload records system, manual and enters client data in Child and Family Information Services Information System
- Provides information and orientation to family service providers and collaterals regarding administrative procedures
- Assists in identifying and relaying information to collaterals or redirecting to appropriate resources
- Sorts and distributes incoming and outgoing mail
- Provides support for all office equipment, e.g. fax, photocopier, computer, Dictaphone

**Education and Experience**:

- Post-secondary administrative and/or business administration training
- One year in an administrative role preferably within a Child and Family Services environment

**Knowledge, Skills and Abilities**:

- Demonstrated knowledge of Metis and Inuit cultures
- Excellent interpersonal, organizational, oral and written communication skills
- Ability to work independently and collaboratively in a participative work environment
- Ability to adapt to changing requirements, maintaining effectiveness and efficiency in varying circumstances
- Ability to manage multiple projects and handle a large volume of work
- Ability to maintain confidentiality within and outside the Agency
- Ability to establish and maintain effective relationships with employees, committees, work groups and the public
- Extremely detail oriented and accurate data entry skills with a typing speed of 50 words per minute

**Prior to commencing employment the successful applicant will be asked to provide satisfactory results of a Criminal Record Check with Vulnerable Sector Search, a Child Abuse Registry Check, Prior Contact Check and a Driver’s Abstract upon hire at their own expense. A** **valid Manitoba driver’s license and the use of a personal vehicle are req

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