Administrative Assistant

3 weeks ago

Winnipeg, Canada Victoria Lifeline Full time

**Job Description - Administrative Assistant**

**Description**:
The Administrative Assistant will provide administrative and operational support to ensure the smooth and efficient daily operations of Victoria Lifeline. Reporting to the Executive Director, the
Administrative Assistant will handle a wide variety of administrative and organizational tasks.

**Roles and Responsibilities**:

- Manages and updates company databases.
- Produces queries and generates business metrics for organizational use.
- Manages the operation and maintenance of office equipment and facility.
- Provides administrative support to all departments or projects as needed to meet operational objectives, client needs, and maintain overall service levels.
- Administers system-related components of accounts receivable and payment processing.
- Maintains knowledge of partnership agreements, vendor contracts, as well as other policies and agreements relevant to the organization.
- Oversees office management (ordering supplies, etc.)
- Assists with orientation and training of staff members, assist with employee processing and payroll administration.
- Organizes events, schedules meetings, and other arrangements.
- Performs other duties, as assigned.

**Education & Experience**:

- High school diploma or equivalent; diploma in business administration, or a related field preferred.
- 2+ years of experience as an administrative assistant or in a similar position.
- Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook, and data management software.

**Knowledge & Skills**:

- Strong organizational and administrative skills.
- Excellent communication skills, both written and verbal.
- Detail oriented with strong analytical and problem-solving skills.
- Ability to manage multiple priorities simultaneously in a fast-paced environment and meet deadlines effectively.
- Ability to work with multiple collaborators, accommodate different working styles and maintain a high level of confidentiality, professionalism, and diplomacy.
- Customer service orientation with the ability to deal with challenging customer situations.
- Self-motivated with a natural inclination to take initiative.
- Knowledge of Lifeline services would be an asset.

Administrative Assistant 2023 SD

In return what can you expect:

- Competitive salary and benefit package o Salary Range: $50,600 - $60,900
- The opportunity to work with a well-respected not-for-profit organization.
- Excellent work/life balance

Administrative Assistant 2023 SD

**Salary**: $50,600.00-$60,900.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3M 2M7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

Application deadline: 2023-05-07
Expected start date: 2023-05-22

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