Administrative Assistant

2 months ago

Winnipeg, Canada City of Winnipeg Full time

Under the general direction of the Community Safety Team Lead, the Administrative Assistant is responsible to provide a broad range of coordination and administrative support services for the Lead, Community Safety Team.

The Administrative Assistant is required to provide support to the department through receiving and triaging daily media inquiries. Additional responsibilities include organizing workflow, establishing and maintaining effective and efficient office systems, correspondence and issues tracking, priority identification and deadline control, scheduling meetings and appointments, screening and referring incoming inquiries and requests, information gathering, and compilation and preparation of routine correspondence.

The Administrative Assistant will directly oversee the Community Safety Team Clerk.

**As the **Administrative Assistant **you **will**:

- Provides administrative support and consultative service to the Community Safety Team Lead.
- Manage and coordinate administrative office activities for the Community Safety Team Lead.
- Provide data, research and analysis and assists in issues management.
- Assist with the enhancement of departmental processes and policies to address identified issues.
- Supervise clerical staff.
- Develop and maintain an ongoing knowledge of current issues and strategic objectives being dealt with by the Community Safety Team Lead.
- Provide special project support as required.

**Your education and qualifications include**:

- High school graduation and successful completion of an office administration certificate from a recognized college or an equivalent combination for education, training and experience.
- 3 years responsible and diversified office and administrative experience to senior level management, including managing and coordinating schedules and working with confidential information.
- Experience coordinating financial processes and documentation.
- Experience summarizing reports and/or other material to compose effective and accurate correspondence.
- Experience supervising and managing the work of others.
- Ability to work independently and make decisions relative to coordinating and assigning requests for action.
- Ability to recognize politically sensitive issues and deal with confidential information with a high degree of judgement and discretion.
- Ability to establish and maintain effective working relationships with all levels of the organization including stakeholders and the public.
- Ability to initiate, plan, design and implement policies, procedures and projects.
- Ability to organize and prioritize multiple tasks and work to tight deadlines and variable work demands.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office skills (including Outlook, Word, Excel).
- Knowledge of the principles of office management and of progressive office procedures and systems.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
- Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.

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