Administrative Assistant

3 weeks ago

Winnipeg, Canada Winnipeg Children's Access Agency Full time

**The Winnipeg Children’s Access Agency is seeking a Permanent Part-Time Office Administrative Assistant to join our Staff Team**

The Winnipeg Children’s Access Agency (WCAA) is a non-profit, charitable organization whose mission is to facilitate contact between children and their parents/legal guardians where there has been evidence of interpersonal violence. This is fulfilled through supervised visitations and supervised exchanges in a protected, neutral and child-focused environment.
- **THE POSITION**:_

The Office Administration Assistant is primarily responsible for providing administrative and clerical support to ensure the efficient operation of the WCAA office. _**At this time, the position is a permanent part time placement of 20 hours per week.**_
- **KEY RESPONSIBILITIES**_
- Provides the first point of contact for information and assistance to clients, including redirecting phone inquiries to the appropriate personnel.
- Provides general office administrative and clerical support to the WCAA staff.
- Provides effective and efficient administrative support and clerical services to the Executive Director, including assisting with the setup of board meetings.
- Participates in and records the minutes of the bi-weekly Visitation Manager Meetings.
- Responsible for the compilation, photocopying & invoicing of Observation Notes when requested by clients and lawyers.
- Maintains the supplies inventory, providing a list of needed supplies to the Executive Director and verifying receipt of supplies.
- In collaboration with the Case Management Coordinator, compiles a master client contact list for all new files.
- Assists the Case Management Coordinator in the closure of files ensuring all contact information and historical statistical data are maintained in a master list.
- Facilitates and acts as the Visitation Manager for all Supervised Exchanges and Visitations during daytime hours.
- Collaborates with the Executive Director in the production, editing and distribution of WCAA newsletters and other promotional communications.
- Other clerical and administrative duties may be assigned from time to time.
- **QUALIFICATIONS**_
- A minimum of 1 year of experience providing general office administrative support, preferably in a Canadian non-profit, charity environment.
- Must demonstrate having a good understanding of interpersonal violence and its effects and the ability to articulate same.
- Must possess strong interpersonal, written and verbal communication skills.
- Must have experience and proficiency with Microsoft Office 365
- Must have demonstrated the ability to work independently or with mínimal supervision, take initiative and exercise good judgement.
- Must show evidence of maintaining a high degree of discretion and the ability to regularly handle a wide variety of confidential information.
- Must have excellent organizational skills and be detailed-oriented.
- Must have a demonstrated ability to effectively time-management and prioritize workload.
- Must have a demonstrated ability to handle occasional stressful situations particularly in telephone conversations.
- Must be available to work flexible hours, may include some evening and weekend hours.
- Must provide a cover letter with your resume.

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $17.00-$18.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 4 hour shift
- Evening shift
- Monday to Friday
- Weekends as needed

Application question(s):

- In your cover letter include your understanding of interpersonal violence and the impact it has on families.

**Education**:

- Secondary School (required)

**Experience**:

- Microsoft Office: 1 year (required)
- Non Profit Office Administrative: 1 year (required)

**Language**:

- another language besides English (preferred)

Work Location: In person

Application deadline: 2023-08-31
Expected start date: 2023-09-05

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