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Administrative Assistant

2 months ago

Winnipeg, Canada Shalom Residences Inc. Full time

**Administrative Assistant**

**Position Summary**

As part of the administrative team, the Administrative Assistant is responsible for reception, general office duties, preparing billings, accounts payable, and processing payroll. The Administrative secretary works in cooperation with, and under the supervision of the Executive Director. Additional assignments, support consultation is provided by the coordinators.

**Duties and Responsivities**
- Reception - primary responsibility for answering phones and directing callers, as well as greeting visitors.
- Mail correspondence - picking up, opening, and distributing mail.
- Filing of correspondence invoices etc.
- Maintaining forms, mailing lists and other documents.
- Inventory - keeping tracks of office supplies needed and shopping when requested.
- Accepting donations, including tribute cards. Processes credit cards, receipting, preparing and mailing cards.
- Preparing and maintains payroll records and processes biweekly payroll using SAGE 50 and a direct deposit system.
- Preparing monthly and quarterly billings for provincial government funding.
- Overseeing accounts payable, preparing cheques using Sage.
- Along with the Executive Director, liaising with the accountant and auditors.
- Assisting Board Committees with fundraising activities, particularly the bookkeeping aspects.
- Performing other related duties as assigned to assist in furthering the mission and goals of Shalom Residences.

**Position Requirements**
- Mature and responsible personality
- Effective verbal and written communication skills
- General computer literacy - Microsoft Office suite & comfortable or able to learn SAGE 50
- Minimum High School Diploma with related education and experience
- Respect and Commitment to Shalom Residences Inc. mission and philosophy of community living and inclusion for people living with an intellectual disability.

**CRIMINAL RECORD AND ADULT ABUSE REGISTRY CHECKS ARE CONDUCTED FOR ALL SHALOM RESIDENCES INC. EMPLOYEES. PROOF OF VACCINATION IS REQUIRED UNLESS QUALIFIED FOR AN APPROVED EXEMPTION.**

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

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