Administrative Assistant
2 weeks ago
**Administrative Assistant**:
AY3 Administrative Secretary 3
Regular/full-time
Department of Mental Health and Community Wellness
Licensing and Compliance
Winnipeg MB
Advertisement Number: 41154
Salary(s): AY3 $43,462.00 - $49,704.00 per year
Closing Date: July 6, 2023
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect until exhausted.
The department of Mental Health and Community Wellness is seeking to fill the position of Administrative Assistant with the Licensing and Compliance Branch
Conditions of Employment:
- Must be legally entitled to work in Canada
Qualifications:
**Essential**:
- Experience providing administrative support in a fast-paced office environment.
- Experience managing correspondence and maintaining filing and document/administrative tracking systems.
- Experience managing electronic calendars to schedule and coordinate meetings.
- Strong organizational and time management skills to prioritize work and meet deadlines.
- Ability to maintain a high degree of accuracy and attention to detail.
- Strong written communication skills to draft, format and edit correspondence, letters, memos and reports.
- Strong verbal communication skills to clearly and professionally communicate with internal and external stakeholders.
- Ability to take initiative and work independently with mínimal supervision.
- Strong interpersonal skills to build and maintain effective working relationships with various stakeholders.
- Ability to handle sensitive and confidential information in a professional manner.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook and Access.
**Desired**:
- Administrative Assistant certificate/diploma or post-secondary education in office/business administration.
- Experience with SAP software.
- Ability to communicate verbally and in writing in French.
**Duties**:
The Administrative Assistant provides administrative and clerical support to the operations of the Licensing and Compliance Branch, and the department of Mental Health and Community Wellness as a whole. Duties of the position include office coordination; document tracking, prioritization and follow up; coordinating meetings, events and travel; drafting and proofing correspondence and reports; maintaining records and files, and liaising with all levels of the organization_._
- Advertisement # 41154
- Service Centre 4
- Human Resource Services
- 600-259 Portage Avenue
- Winnipeg, MB, R3B 2A9
- Phone: 204-945-7518
- Fax: 204-945-0601
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
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