Graduate Administrator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/10/2023
**Req ID**: 29659
**Faculty/Division**: Faculty of Arts & Science
**Department**: Dept of Philosophy
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00008726

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Philosophy is the top-ranked philosophy department in Canada and an international leader in its field. The Department has special strength in the history of philosophy, ethics and political philosophy, philosophy of science and philosophy of mind. Our department provides experiences and opportunities to participate in a unique manner and contribute to ground-breaking research and teaching.

**Your opportunity**:
Reporting to the Department Manager and working under the direction of the Associate Chair, the incumbent manages the administrative operations of the Graduate programme and the advising of students.Responsible for the accurate interpretation of University and department policies, procedures and regulations and their proper implementation. Works closely with Associate Chair in the administration process for all graduate awards and assists in administering the Graduate Funding Model. Coordinates with other departments and faculties the complex administration of joint graduate programmes. Administers various awards, fellowships and scholarships. Provides the essential element of continuity in the Graduate Office, offering efficiency and stability to graduate students and faculty.

**Your responsibilities will include**:

- Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
- Ensuring that procedures and/or guidelines are followed
- Analyzing statistical information to inform enrollment projections and planning
- Delivering student recruitment presentations
- Determining logístical details required for the execution of admissions processes
- Analyzing and making recommendations on award funding allocation
- Analyzing service delivery and/or internal processes and recommending improvements

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum four (4) years of recent and related experience providing program administration for a graduate program in a post-secondary environment.
- Demonstrated experience providing academic advising to current and prospective graduate students.
- Experience working directly with graduate students to provide program and student services information, including admissions, registration, course enrollment, degree requirements, awards, and final exams.
- Experience providing program administration including administering fee deferrals, course enrolment, timetabling, course evaluations, grades, final exams, and petitions.
- Experience analyzing, making recommendations on, and administering awards and scholarships, and graduate funding packages.
- Experience advising faculty on appropriate graduate academic guidelines and procedures, and maintaining workflows.
- Experience developing and delivering student recruitment presentations, and updating content on websites and in student handbooks.
- Experience working with and interpreting University of Toronto, School of Graduate Studies, and Faculty of Arts and Science guidelines and procedures.
- Experience creating and maintaining databases, and experience extracting, analyzing, and arranging relevant information in reports to inform decision making.
- Advanced skills in ROSI, ROSI Express, Quercus, Slate, eMarks, or similar student systems to enter data, retrieve information, and generate reports.
- Proficiency in Office 365 suite (Word, Excel, PowerPoint, Outlook, OneDrive) and SharePoint.
- A strong customer service orientation, and effective interpersonal skills to deal with students, staff and faculty with professionalism and tact.
- Demonstrated ability to organize work and establishpriorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions.
- Ability to take initiative and work proactively, with demonstrated experience recommending process and work

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