Undergraduate Program Administrator

2 weeks ago

Toronto, Canada York University Full time

**Purpose**:
The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing, teaching, research and student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world. The Undergraduate Program Administrator role is responsible for supporting the undergraduate program, is the primary staff contact for undergraduate program inquiries including policies, procedures and regulations of the University, Faculty and academic unit, and providing administrative support to the Undergraduate Program Director and/or Program Coordinators. The role provides continuity, historical perspective and transitional support to UPDs and/or Program Coordinators during their term appointments. This position contributes positively and professionally to the team, the department and the Faculty, including fostering an environment that is welcoming and supportive for students (i.e. student-centered service delivery).The Undergraduate Program Administrator role will also support the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and client-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.

**Education**:
College Certificate in Office Administration or equivalent (e.g. one year of related University courses).

**Experience**:
Minimum 2 years of administrative experience in an academic School/Department, including supporting academic and administrative processes and activities, providing degree and certificate information to students, and customer service.

**Skills**:
Knowledge of academic administration processes (course scheduling, curriculum support).
Knowledge of and experience utilizing degree progress report would be an asset.
Ability to deal courteously and effectively with people.
Effective oral communication skills to elicit and provide accurate information in a clear and concise manner including active listening, good written communication skills, minute taking.
Ability to exercise the skills of good judgment, tact, diplomacy, and initiative.
Effectiveness in attending accurately to details.
The ability to work independently as well as an effective member of a team.
Efficient organizational skills are essential to simultaneously handle competing priorities.
The ability to work efficiently and effectively in a complex, rapidly changing high volume environment, including the ability to multi-task, set priorities and meet deadlines.
Ability to source, evaluate, analyze and summarize information for reporting and planning purposes.
Demonstrated experience in the development and preparation of promotional materials and written content would be preferred.
Keyboarding 40-45 w.p.m., accuracy essential.
MS Word (advanced level), MS Excel (intermediate level).
E-mail software (e.g. Microsoft 365).
Proficiency with on-line student records system (SIS) or a similar on-line databaseOther:
Demonstrated good record of attendance and punctuality.

**Additional Notes**:
***
**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**
***
**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**
***
***
**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

  • Undergraduate and Communications Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:12/01/2023 **Req ID**: 35120 **Faculty/Division**: Faculty of Arts & Science **Department**: African Studies Centre **Campus**: St. George (Downtown Toronto) **Position Number**: 00055441 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Program Administrator

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:04/13/2023 **Req ID**: 30742 **Faculty/Division**: Faculty of Arts & Science **Department**: Munk Sch Global Affairs & Public Policy **Campus**: St. George (Downtown Toronto) **Position Number**: 00054594 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most...

  • Undergraduate Coordinator

    5 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/15/2023 **Req ID**: 31293 **Faculty/Division**: Faculty of Arts & Science **Department**: Human Biology **Campus**: St. George (Downtown Toronto) **Position Number**: 00035086 **Description**: **This is a one year maternity leave replacement** **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and...

  • Undergraduate Administrative Assistant and Ta

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/19/2023 **Req ID**: 29355 **Faculty/Division**: Faculty of Applied Science & Engineering **Department**: Dept of Chemical Eng.& Applied Chemistry **Campus**: St. George (Downtown Toronto) **Position Number**: 00049445 **Description**: **About us**: Our world is facing unprecedented challenges in fields from the environment and human...

  • Undergraduate Coordinator

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/10/2024 **Req ID**: 37295 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Dept-Historical & Cultural Studies **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00034178 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to...

  • Associate Director, Undergraduate Academic Services

    1 day ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/16/2024 **Req ID**:37359 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Computer Science **Campus**: St. George (Downtown Toronto) **Description**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength...

  • Director, Innovations in Undergraduate Education

    1 day ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/16/2024 **Req ID**: 37365 **Faculty/Division**: VP & Provost **Department**: Office of the Vice-Provost, Innovations in Undergraduate Education **Campus**: St. George (Downtown Toronto) **Description**: **Your Opportunity**: Reporting to the Vice-Provost, Innovations in Undergraduate Education (VPIUE), the Director, Innovations in...

  • Program Administrator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/14/2023 **Req ID**: 32006 **Faculty/Division**: Faculty of Arts & Science **Department**: Asian Institute **Campus**: St. George (Downtown Toronto) **Position Number**: 00036749 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic...

  • Undergraduate Assistant

    1 day ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/16/2024 **Req ID**: 37346 **Faculty/Division**: Faculty of Arts & Science **Department**: Department of Statistical Sciences **Campus**: St. George (Downtown Toronto) **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions...

  • Communications Officer

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/25/2024 **Req ID**: 34597 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Germanic Languages & Literatures **Campus**: St. George (Downtown Toronto) **Position Number**: 00054886 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most...

  • Program Secretary

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Health is committed to creating positive change for our students, our communities, and the world around us through teaching and research excellence to keep more people healthier, longer. Through our six-degree programs â?? Global Health, Health Studies (Policy, Management and Informatics), Kinesiology & Health Science,...

  • Advisor and Program Administrator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/09/2023 **Req ID**: 33364 **Faculty/Division**: Faculty of Information **Department**: Faculty of Information **Campus**: St. George (Downtown Toronto) **Position Number**: 00051561 **Description**: **About us**: TERM to May 15, 2024 The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next...

  • Advisor and Program Administrator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/24/2023 **Req ID**: 29877 **Faculty/Division**: Faculty of Information **Department**: Faculty of Information **Campus**: St. George (Downtown Toronto) **Position Number**: 00051561 **Description**: **TERM to March 2024** **About us**: The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next...

  • Graduate Program Administrator

    4 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Community Life Coordinator

    2 weeks ago

    Toronto, Canada Tyndale University Full time

    Position Purpose The Community Life Coordinator (Undergraduate) – henceforth Coordinator – provides oversight to most co- and extra-curricular student programming for Tyndale University (Undergraduate Studies). Working closely with student representatives across the organization, the Coordinator advises, coordinates, and assists with...

  • Administrative Assistant

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/23/2023 **Req ID**: 35095 **Faculty/Division**: Faculty of Applied Science & Engineering **Department**: Institute of Biomedical Engineering **Campus**: St. George (Downtown Toronto) **Position Number**: 00038555 **Description**: **About us**: The Institute of Biomedical Engineering (BME) is a multidisciplinary research community where...

  • Program Secretary

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Undergraduate Nurse Employee

    6 days ago

    Toronto, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 358641 Position Number: 20045832 Posting End Date: May 7, 2024 City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: GD3 Surgery Trauma/Stepdown Unit Job Stream: Clinical Union: MNU Anticipated Start Date: 05/06/2024 FTE: 0.00 Anticipated Shift: Days;Weekends Work...

  • Undergraduate Nurse Employee

    5 days ago

    Toronto, Ontario, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: Position Number: Posting End Date: May 7, 2024 City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: GD3 Surgery Trauma/Stepdown Unit Job Stream: Clinical Union: MNU Anticipated Start Date: 05/06/2024 FTE: 0.00 Anticipated Shift: Days;Weekends Work Arrangement: In Person Daily Hours...

  • Program Advisor

    6 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/16/2024 **Req ID**: 36085 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Dept-Management **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00051303 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence...