Administrative Assistant

6 months ago

Mississauga, Canada Valvoline Global Full time

Overview:
**Why Valvoline Global Operations?**

Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil.

As an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we continue to invest strategically and expand globally, driving unparalleled product innovation and sustainable business solutions.

Our corporate values of
**care**,
**integrity**,
**passion**, and
**excellence** shape everything we do. Living out our values is what makes our company, our employees, our partners, our customers, and the communities we serve great.

When you join Valvoline Global, you join a culture that is committed to: treating all people with care, operating with integrity, striving for excellence in everything we do, and showing passion about delivering on our commitments.

**Careers for the Driven**

Valvoline has a rewarding opportunity as an
**Administrative Assistant.** We whole-heartedly adopt a ‘never idle' mindset. We also know that outstanding service begins and ends with our employees. So, we’re looking for good people to join our team. You bring your skills, talents and drive. We will give you a great place to work, a competitive salary and benefits, and the resources and support to develop and advance within our global company.

**How You’ll Make an Impact**

The Adminstrative Assistant will coordinate and perform a variety of confidential and complex administrative duties and projects to support the Canadian business, the General Manager and DIY Manager. Researches a wide variety of information requests and prepares and analyzes various reports, drawing from a variety of sources/resources within the Canadian and US offices.

In the role, you would be responsible for:

- Provides administrative support to the Canadian General Manager and DIY Manager
- Generate, maintain, and distribute daily and monthly sales, month end profit reports. Review reports such as open and unbilled orders, cost of sales to ensure pricing accuracy, etc.
- Review and resolve issues with monthly DZ, shipped not billed and unbilled orders reports. Update cost deck and OLP spreadsheets. Maintain EHC by province and ensure new materials are set-up properly in SAP with Master Data.
- Set-up vendors, enter PO requisitions, submit, and code invoices. Troubleshoot generate reports and train as needed on SNAP
- DIY business support, with ecommerce new product onboarding and product catalog management, manage weekly retail pricing and flyers across retail channels, as required working with CSR(s) to investigate and resolve client credit claims.
- Cross trained to support and back up Inside Sales and DIFM Admin Assistant

**What You’ll Need**- Associate degree or a combination of experience and education
- 3+ years of administrative support or related experience
- Bilingual (English / French) preferred
- Strong Microsfot Office skills, ability to work in Excel manipulating a rich data set
- Working knowledge of SAP, Salesforce, RetailLink, SPS preferred
- Detail oriented, manage day to day details of multiple projects to ensure tasks are being completed on time, on budget and in the most efficient manner
- Results and Deadline Driven, create a high sense of urgency amongst teams to achieve and exceed stated objectives
- Attention to detail and high level of accuracy.
- Professional communication skills, written and verbal

**Benefits That Drive Themselves**
- Health insurance benefits
- Group RRSP account
- Incentive opportunity*
- Life insurance
- Short and long-term disability insurance
- Paid vacation and holidays*
- Employee Assistance Program
- Tuition reimbursement*
- _Terms and conditions apply, and benefits may differ depending on position._

Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Are you good at what you do? Join us.

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