Administrative Assistant

3 weeks ago

Ottawa, Canada Senate of Canada Full time

About the Senate
The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.
How will you contribute?
Are you someone who thrives in a challenging environment? Who excels at keeping things organized, works well under pressure, and strives to meet daily objectives and contribute to the overall success of the organization? Well, look no further, this job is for you

We are looking for dynamic, self-motivated, highly organized, Administrative Assistants to support managers in the various Directorate’s of the Senate of Canada as positions become available.

To succeed in this role, you must communicate effectively with others, demonstrate a high level of autonomy, show high effectiveness in managing a variety of tasks and be a good team player.
Open to
The public to staff Indeterminate and determinate, Full Time positions within the Senate of Canada administration directorates.

Prerequisites
- Secondary school diploma or an acceptable combination of education, training and/or experience;
- At least two (2) years of experience providing administrative services in an office environment;
- Experience in the use of Microsoft Office Products;
- Ability to communicate effectively orally and in writing;
- Ability to organize and prioritize work effectively;
- Excellent interpersonal skills to interact with clients and stakeholders;
- Excellent attention to detail;
- Excellent organizational skills to multi-task and excel in a fast-paced environment.
- Completed post-secondary education in a field related to the duties of the position;
- Experience researching, extracting, and compiling information from various sources;
- Experience in the preparation of correspondence and reports;
- Experience arranging work-related travel;
- Experience in maintaining and sorting an e-document filing system;
- Experience providing administrative support services to management, such as monitoring and managing their electronic inbox and managing their calendar.

Competencies
Integrity
Respect
Service
Adaptability
Autonomy Dependability
Teamwork & Cooperation
Organizational Needs
The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.
Conditions of Employment

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.
How to apply
Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

The posting closes at 11:59 p.m. EST on the closing date stated above.

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