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Administrative Assistant

1 month ago

Ottawa, Canada Children at Risk, Ottawa Full time

Children at Risk, Ottawa is a Federally-Registered Charity who operates a Summer Day Camp for children diagnosed within the Autism Spectrum Disorders (ASD). 2021 will the 13th Year of Operation for Camp Kaleidoscope and success has been achieved by a 1:1 high-level of Supervision of Staff: Child for the Safety and Security of the ASD Child and other Camp Participants.

**This is a Canada Summer Jobs sponsored position for youth aged 15 to 30 years of age---**
- The Administrative Assistant will work closely with Children at Risk’s Charity Administrator in the capacity of Finance, Payroll and Human Resources for Camp
- To coordinate Camp Human Resources, general Administration, and Payroll Spreadsheets using Google Drive & Excel. Responsible for helping set up on-site Camp Computers, Printers in Camp Office
- To issue Staff Contracts, collect Documentation of Staff personal/financial information
- Create Spreadsheet of new Camp Staff applicants. Check that applicants have necessary paperwork to be hired - Valid SIN, Work permits, Notice of Decision, Police Checks
- Create Spreadsheet of hired Camp Staff, create/issue Contracts of Hire and collect signed Contracts. Collect all necessary paperwork for payroll
- Help Camp Manager develop Staff Evaluation Forms and Feedback Forms that can be used for all the positions that exist in CAR’s Camp program
- Attend both Camp Leader and Staff Training Sessions to present/cover HR procedures and Health & Safety Aspects. Collect physical copies of missing documentation
- Assist Camp Manager in setting up Camp Staff daily attendance log system with link to COVID questionnaire

**Duties During Camp**:

- Maintain weekly Staff attendance records
- Using Excel/Payroll system to prepare the weekly payroll, submitting all paperwork/weekly spreadsheets to Office Administrator. Liaise with Camp Director to verify discrepancies
- Keep track of Camp expenditures, Petty Cash and Expense reports with logged receipts
- Attend Camp Management Team meetings
- Assist Camp Manager and Camp Director with staff administration for adherence to rules/regulations such as Accident/Incident reports, WSIB requirements and follow up recommendations for prevention
- Duties at End of Camp:

- Coordinate for payroll Staff schedules for pack-up days
- Complete Program Reports - Financial Report based on Budget vs Actual Expenditure
- With Camp Manager - Receive and collate final Camp Staff evaluation/review forms for all positions and add reports to personnel files

BUT

Most of All - the Administrative Assistant will, as part of Management Team, be responsible to make sure Camp Financial/Human Resources Infrastructure is in place for all Campers to have fun in a Safe Environment where they are Protected, Respected and even Celebrated for their Differences and Challenges, allowing these special children to experience the joys and delights of attending a summer day camp that meets their Needs AND provides critically-important Respite for their Families

**Job Types**: Full-time, Fixed term contract
Contract length: 8 weeks

Pay: From $21.25 per hour

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- administrative assistant: 1 year (preferred)

Work Location: In person

Application deadline: 2022-05-09
Expected start date: 2024-05-27

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