Administrative Assistant
3 weeks ago
Reporting to the Senior Manager of Strategy and Planning, the **Administrative Assistant** will provide overall administrative support to the executive team as well as administrative and operational support across the organization. Responsibilities will include office maintenance, managing complex calendars and providing support across the Corporate Administrative Team. This is a three month contract.
**Key Responsibilities Include**:
- Maintain calendars for the executive team for meetings and events with staff and external stakeholders such as leaders of other organizations and government officials.
- With guidance, prepare, compile, proofread and distribute documents for key engagements and governance activities.
- Attend meetings, capture minutes and follow up on action items as required.
- Communicate and correspond with committees and external groups on behalf of Genome Canada.
- Maintain common areas and manage boardroom bookings and meeting arrangements.
- Assist in event management and meeting logistics such as Board Meetings, staff and management retreats, and all-staff meetings.
- Create travel itineraries, book travel and manage related expense reports.
- Order office supplies and kitchen inventory.
- Manage facility issues such interfacing with the landlord on building maintenance and troubleshoot issues as they arise.
- Provide support and backup to other team members.
- Assist with other administrative duties as required and contribute as part of the administrative team to fulfill the variety of tasks necessary to run the office effectively.
You possess strong interpersonal skills necessary to build relationships, have strong self-initiative and problem-solving skills, and can prioritize competing demands. This position requires tact and diplomacy in dealing with confidential matters. The ability to communicate fluently in both English and French is preferred.
We are looking for someone who will model and support a strong commitment to Genome Canada’s corporate culture and values as described in Genome Canada’s Playbook. These values mean that Team Genome Canada is:
- Relentlessly Impact-focused
- Intentionally Inclusive
- A Purposeful Partner
- Effortlessly Agile
- Seriously Smart
**Job Type**: Fixed term contract
Contract length: 3 months
**Salary**: From $50,000.00 per year
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Ottawa, ON K2P 1P1
Application deadline: 2023-06-09
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