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Payroll and Finance Coordinator
3 months ago
**Description Overview**
We are growing
Activate is a technology company designing Canada's first full-scale interactive gaming experience. We are looking to expand our team with the addition of a Payroll and Finance Coordinator. The Payroll and Finance Coordinator has primary responsibility to administer the biweekly payroll processing in Manufacturing, Store Operations and Corporate Office as well as provide financial services supporting the accounting, record keeping, and office administration.
**Summary of Duties and Responsibilities**
- Payroll_
- Administer processing of hourly and salary payrolls; collecting payroll data to maintain accurate payroll records.
- Handle the processing of employee status changes, analyze payroll and employee expenses, and ensure general ledger accounts are reconciled.
- Responsible for the data transfer between the payroll and HR information systems.
- Create ongoing month-end, quarterly, and year-end organization reports.
- Audit payroll information for accuracy.
- Reconcile payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
- Participate in problem solving and special projects within the Payroll Department.
- Perform other related duties as assigned.
- Finance Support_
- Verify and process expense reports.
- Organize company memberships, contracts, tickets, and vendor accounts.
- Act as key contact for credit accounts with vendors.
- Coordinate and support reconciliation of credit cards, invoices/expenses, as required.
- Manage the amazon accounts and credit cards for receipts and reconciliation.
- Track down missing receipts and upload them into the required software.
- Participate in contract and price negotiations with office vendors and service providers.
- Process invoices, cheque requests, and expense reports, and other tasks related to maintaining the accounts payable and receivable.
- Administration_
- Perform administrative services including filing, mailing, paying bills, running errands, managing office supply inventory and completing project-based assigned work.
- Arrange meetings, conference calls and appointments as well as domestic and international travel.
- Serve as a primary point of administrative contact for internal and external inquiries.
- Provide administrative support to the Controller, President, and Co-Founder.
- Other tasks and duties as assigned.
**Qualifications**
- Certified with Canadian Payroll Association, or in progress, a key asset
- Post-secondary program in business administration, accounting, or other related fields.
- A minimum of 2 years of experience in a payroll related position.
- Proficiency in Microsoft Office and G Suite.
- Experience with ADP or Payworks would be considered an asset.
- Experience with QuickBooks would be considered an asset.
- Quick learner, creative, self-motivated and detail-oriented.
